Award

Landscaping Services - Lot 3 Argyll and the Islands

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 2 releases in its history.

Award

18 Jun 2021 at 00:00

Tender

12 Feb 2021 at 00:00

Summary of the contracting process

The procurement process involves Highlands and Islands Enterprise (HIE), which is seeking landscaping services under the title "Landscaping Services - Lot 3 Argyll and the Islands." This project falls within the services industry category and is located in Inverness, Scotland. Currently in the Award stage, the tender was officially completed on 4 June 2021, with services set to commence from 1 July 2021 for an initial term of 2.75 years, extending potentially up to 31 March 2024. The budget for this lot ranges between GBP 55,000 and GBP 74,250 (excluding VAT). The procurement method used was an open procedure, allowing for broad participation from interested suppliers.

This contract presents significant opportunities for businesses involved in landscaping and grounds maintenance, particularly small to medium-sized enterprises (SMEs) that can meet the required qualifications and experience. As HIE looks for suitably qualified companies to maintain and enhance landscaped areas as well as execute seasonal tasks like grass cutting, those that can demonstrate their capability in environmental management, community benefits, and competitive pricing may find themselves well-positioned to bid successfully. The ongoing nature of the contract, with potential extensions, additionally invites sustained engagement from suppliers in this sector.

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Notice Title

Landscaping Services - Lot 3 Argyll and the Islands

Notice Description

This is a Contract Award Notice and as such the procurement process is complete. HIE required a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE's commercial and HIE occupied property portfolio. These services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget available to deliver this service for this particular lot was between GBP 55,000 and GBP 74,250 (excluding VAT).

Lot Information

Lot 1

HIE's current requirements are divided into 8 Lots: 1 Moray 2 Inner Moray Firth 3 Argyll and the Islands 4 Caithness and Sutherland 5 Lochaber 6 Skye and Wester Ross 7 Innse Gall (Western Isles) 8 Orkney As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014: - below the small lot threshold and - does not exceed 20% of the estimated aggregated value of all the combined Lots and - does not exceed GBP 50k Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5 and 6 via a selective competitive process. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with 'Landscaping Services' in the contract description. Please refer to the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The contract might be modified in the future - some examples, including but not limited to: -sale of any sites/properties, therefore (some of) the services will no longer be required -addition of any new sites e.g. new build/purchase/takeover - (some) additional landscaping services required -property / site becoming vacant: services still will be required / HIE takes over the responsibility until re-let -property will be let out: services will no longer be required -re-designation of areas associated with maintenance activities -change to HIE area office location -weather conditions requiring more/less frequent services -extraordinary forestry work which do not require regular attention -repair tasks required -disruptions / cancellation of services caused by pandemics

Renewal: The Contract will be awarded for an initial period of 2.75 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000643194
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418712
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

45112700 - Landscaping work

71421000 - Landscape gardening services

77300000 - Horticultural services

77314000 - Grounds maintenance services

77342000 - Hedge trimming

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
£101,250 £100K-£500K
Lots Value
£101,250 £100K-£500K
Awards Value
Not specified
Contracts Value
£101,495 £100K-£500K

Notice Dates

Publication Date
18 Jun 20214 years ago
Submission Deadline
7 Apr 2021Expired
Future Notice Date
Not specified
Award Date
4 Jun 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Contact Name
Not specified
Contact Email
hieprocurement@hient.co.uk
Contact Phone
+44 1463245245

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

R. SLEIGH (LANDSCAPES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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