Award

Site Security- Alarm Response and Key Holding

AYRSHIRE COLLEGE

This public procurement record has 2 releases in its history.

Summary of the contracting process

Ayrshire College is seeking a contractor for the "Site Security- Alarm Response and Key Holding" service across multiple campuses, including its Hill Street campus in Kilmarnock and the Dam Park campus in Ayr. This tender, initiated through an open procurement method, aims to establish a two-year contract with the possibility of a one-year extension. Bids were invited until 25th May 2021, with a total estimated contract value of £42,000 and a requirement for contractors to ensure a secure response within an hour of an alarm activation.

This procurement presents significant opportunities for businesses in the security services sector, particularly those capable of providing rapid response and key holding solutions for educational institutions. Small to medium-sized enterprises that are SIA registered and equipped with the necessary resources for alarm response services would be well-positioned to compete for this contract. The scope of work primarily concerns providing security oversight during out-of-hours situations, making it ideal for firms with expertise in emergency response protocols.

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Notice Title

Site Security- Alarm Response and Key Holding

Notice Description

The service will consist of an out of hours key holding and alarm call out response service for Ayrshire College's Hill Street, Kilmarnock campus KA1 3HY; Nethermains, Kilwinning site KA13 6PS and the three buildings on the Dam Park, Ayr campus, KA8 0EU. The Service is for a response service to any incident e.g. alarm activation. The contractor will be required to arrive at the site when a fire or intruder alarm has been triggered. The Contractor's staff will enter the building without the presence of either the emergency services or College staff and carry out a security sweep of the full site, locate the activated alarm and on completion of the search, re-set the alarm system on exit.

Lot Information

Lot 1

The service will consist of an out of hours key holding and alarm call out response service for Ayrshire College's Hill Street, Kilmarnock campus KA1 3HY; Nethermains, Kilwinning site KA13 6PS and the three buildings on the Dam Park, Ayr campus, KA8 0EU. The Service is for a response service to any incident e.g. alarm activation when the College is closed. The contractor will be required to arrive at the site when a fire or intruder alarm has been triggered. The Contractor's staff will enter the building without the presence of either the emergency services or College staff and carry out a security sweep of the full site, locate the activated alarm and on completion of the search, re-set the alarm system on exit. Ideally the contractor staff should arrive on-site within an hour and all bidders are asked to give their guaranteed on-site response time as part of their tender submission.

Options: The contract is for 2 years with the option to extend for a further 12 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000653894
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434927
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services


CPV Codes

75241000 - Public security services

Notice Value(s)

Tender Value
£42,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Dec 20214 years ago
Submission Deadline
25 May 2021Expired
Future Notice Date
Not specified
Award Date
7 Jun 20214 years ago
Contract Period
7 Jun 2021 - 6 Jun 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
AYRSHIRE COLLEGE
Contact Name
Kathleen Harper
Contact Email
kathleen.harper@ayrshire.ac.uk
Contact Phone
+44 3003000303

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

CONFIDA FM

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY414965
    Site Security- Alarm Response and Key Holding - The service will consist of an out of hours key holding and alarm call out response service for Ayrshire College's Hill Street, Kilmarnock campus KA1 3HY; Nethermains, Kilwinning site KA13 6PS and the three buildings on the Dam Park, Ayr campus, KA8 0EU. The Service is for a response service to any incident e.g. alarm activation. The contractor will be required to arrive at the site when a fire or intruder alarm has been triggered. The Contractor's staff will enter the building without the presence of either the emergency services or College staff and carry out a security sweep of the full site, locate the activated alarm and on completion of the search, re-set the alarm system on exit.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434927
    Site Security- Alarm Response and Key Holding - The service will consist of an out of hours key holding and alarm call out response service for Ayrshire College's Hill Street, Kilmarnock campus KA1 3HY; Nethermains, Kilwinning site KA13 6PS and the three buildings on the Dam Park, Ayr campus, KA8 0EU. The Service is for a response service to any incident e.g. alarm activation. The contractor will be required to arrive at the site when a fire or intruder alarm has been triggered. The Contractor's staff will enter the building without the presence of either the emergency services or College staff and carry out a security sweep of the full site, locate the activated alarm and on completion of the search, re-set the alarm system on exit.

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