Award

Castle Rock Edinvar - Grounds Maintenance Framework

CASTLE ROCK EDINVAR HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

02 Nov 2021 at 00:00

Tender

15 Jun 2021 at 00:00

Summary of the contracting process

The Castle Rock Edinvar Housing Association has recently completed the tendering process for a Grounds Maintenance Framework, which took place across multiple locations, including East Lothian, Edinburgh, Falkirk, Midlothian, and West Lothian. The procurement was initiated using an open procedure and has reached the award stage. The contract spans an initial period of two years, with options for two additional one-year extensions, and supports an annual expenditure of approximately £320,000. Bids were opened on 15th July 2021, following the tender's announcement on 15th June 2021.

This tender presents lucrative opportunities for small and medium-sized enterprises (SMEs) specialising in grounds maintenance services. Businesses that possess the necessary qualifications and experience in managing comprehensive maintenance contracts will be particularly well-suited to compete. The framework allows multiple providers to be selected, encouraging competitive pricing and quality service delivery, making this an ideal situation for capable contractors looking to expand their operations in the public sector.

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Notice Title

Castle Rock Edinvar - Grounds Maintenance Framework

Notice Description

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided. The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each. Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions.

Lot Information

Lot 1

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided. Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies. The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each. The basis upon which Service Providers will be selected for placement on the Framework will be to the first ranked Provider based on the highest scoring tender submission. The second ranked Provider will be awarded to the second highest scoring tender submission. Lastly, the third ranked Provider will be awarded to the third highest scoring highest scoring tender submission. In the first instance, the Grounds Maintenance works will be contracted to the first placed Provider on the framework. In the event of early termination of the contract for whatever reason, works will then be awarded to the second placed framework. Lastly, the third ranked Provider will be awarded the works in the event of termination of the second placed Provider. Where there are instances when further competition is required for ad-hoc works, it is the intention of PfP / CREHA to run mini competitions between all three successful providers placed on the framework whereby all three successful suppliers will be asked to provide quotations. PfP / CREHA does not guarantee or warrant however that any ad-hoc works will be required.

Renewal: The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000656767
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431818
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£640,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
2 Nov 20214 years ago
Submission Deadline
15 Jul 2021Expired
Future Notice Date
Not specified
Award Date
2 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CASTLE ROCK EDINVAR HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
purchasing@placesforpeople.co.uk
Contact Phone
+44 1316570600

Buyer Location

Locality
EDINBURGH
Postcode
EH16 4RW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Portobello/Craigmillar
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

CONTINENTAL LANDSCAPES

TIVOLI GROUP

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418332
    Castle Rock Edinvar - Grounds Maintenance Framework - Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided. The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each. Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431818
    Castle Rock Edinvar - Grounds Maintenance Framework - Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided. The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each. Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions.

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