Tender

Event staging and Management Services (UK & Europe)

VISITSCOTLAND

This public procurement record has 1 release in its history.

Tender

11 Jun 2021 at 00:00

Summary of the contracting process

VisitScotland is actively seeking a qualified supplier for Event Staging and Management Services aimed at business events in the UK and European markets, under the contract titled "Event staging and Management Services (UK & Europe)." The procurement process is currently at the tender stage, with bids due by 1st July 2021. The total value of the contract is set at £189,000, with events planned in London, Barcelona, and Frankfurt. Interested suppliers can submit their proposals electronically via the designated platform.

This tender presents a significant opportunity for businesses involved in event management, staging, or related service industries to expand their reach within key European markets. Companies specialising in providing logistical support, marketing, and production services for events would be particularly well-placed to compete for this contract. Additionally, firms able to demonstrate strong financial standing and appropriate insurance coverages will enhance their eligibility for consideration.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Event staging and Management Services (UK & Europe)

Notice Description

VisitScotland is seeking to appoint a suitably qualified supplier for the provision of Event Staging and Management Services for Business Events in the UK and European market.

Lot Information

Lot 1

VisitScotland is seeking to appoint a suitably qualified supplier for the provision of Event Staging and Management Services for Business Events in the UK and European market.. VisitScotland has an option to be present, with a stand, at the Open Championship at St Andrews (Scotland) in July 2022 that may be managed through this contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000657122
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418116
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£189,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20214 years ago
Submission Deadline
1 Jul 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
12 months

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
VISITSCOTLAND
Contact Name
Not specified
Contact Email
campbell.forsyth@visitscotland.com
Contact Phone
+44 1314722222

Buyer Location

Locality
EDINBURGH
Postcode
EH6 6JH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLI London

Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000657122-2021-06-11T00:00:00Z",
    "date": "2021-06-11T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000657122",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-136",
            "name": "VisitScotland",
            "identifier": {
                "legalName": "VisitScotland"
            },
            "address": {
                "streetAddress": "Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 6JH"
            },
            "contactPoint": {
                "email": "campbell.forsyth@visitscotland.com",
                "telephone": "+44 1314722222",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Tourist Board / Marketing",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.visitscotland.org"
            }
        },
        {
            "id": "org-21",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "VisitScotland",
        "id": "org-136"
    },
    "tender": {
        "id": "VSEH21018",
        "title": "Event staging and Management Services (UK & Europe)",
        "description": "VisitScotland is seeking to appoint a suitably qualified supplier for the provision of Event Staging and Management Services for Business Events in the UK and European market.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Two planned events take place in London, one is in Barcelona (Spain) and the final event is in Frankfurt (Germany)"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 189000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-07-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-07-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN418116",
                "documentType": "contractNotice",
                "title": "Event staging and Management Services (UK & Europe)",
                "description": "VisitScotland is seeking to appoint a suitably qualified supplier for the provision of Event Staging and Management Services for Business Events in the UK and European market.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418116",
                "format": "text/html"
            },
            {
                "id": "JUN418116-1",
                "title": "VSEH21018 - Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN418116&idx=1",
                "datePublished": "2021-06-11T15:04:45Z",
                "dateModified": "2021-06-11T15:04:45Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN418116-2",
                "title": "VSEH21018 Schedule 1 - Statement of Requirement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN418116&idx=2",
                "datePublished": "2021-06-11T15:04:45Z",
                "dateModified": "2021-06-11T15:04:45Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN418116-3",
                "title": "VSEH21018 Schedule 2 - SPD (Scotland)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN418116&idx=3",
                "datePublished": "2021-06-11T15:04:45Z",
                "dateModified": "2021-06-11T15:04:45Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN418116-4",
                "title": "VSEH21018 Schedule 3 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN418116&idx=4",
                "datePublished": "2021-06-11T15:04:45Z",
                "dateModified": "2021-06-11T15:04:45Z",
                "format": "application/msword"
            },
            {
                "id": "JUN418116-5",
                "title": "VSEH21018 Schedule 4 - Form of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN418116&idx=5",
                "datePublished": "2021-06-11T15:04:45Z",
                "dateModified": "2021-06-11T15:04:45Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "VisitScotland is seeking to appoint a suitably qualified supplier for the provision of Event Staging and Management Services for Business Events in the UK and European market.. VisitScotland has an option to be present, with a stand, at the Open Championship at St Andrews (Scotland) in July 2022 that may be managed through this contract.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2021-07-01T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing section 4B of the SPD (Scotland). Statement for 4B.4 Bidders must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Bidders must demonstrate a Current Ratio of greater than 1. Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. Statement for 4B.5.1-3. It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below. -Employer's Liability Insurance with a minimum level of cover of 5,000,000 GBP per claim -Public Liability Insurance with a minimum of level of cover of 5,000,000 GBP per claim -Motor Insurance for all vehicles with comprehensive cover -Product Liability Insurance with a minimum level of cover of 5,000,000 GBP per claim"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "79952000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "12 months"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=657122. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:657122)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000657122"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}