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Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records

National Records of Scotland

This public procurement record has 2 releases in its history.

Award

25 Jan 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

28 Jul 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Records of Scotland is seeking a service provider for the creation of transcriptions (electronic indexes) of the historic 1921 Census handwritten records. This procurement falls under the services industry category and is located in Edinburgh, UK. The tender, which follows an open procurement method, has been awarded as of 18th January 2022, with a total contract value of £438,365.85. The award criteria included both quality and price considerations, and suppliers had to demonstrate a minimum accuracy level of 98% in their transcription work.

This tender presents significant growth opportunities for businesses specialising in data transcription, digitisation, and IT infrastructure development. Companies capable of delivering high-quality transcription services, ensuring data security, and providing robust quality assurance methodologies would be well-positioned to compete. With the project’s emphasis on quality management and accuracy, participants should be prepared to showcase relevant experience and technical capabilities in their bids.

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Notice Information

Notice Title

Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records

Notice Description

The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records.

Lot Information

Lot 1

The appointment of a Service Provider to: a) Deliver transcription of the 1921 Census images. b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images). c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance). d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and f) Deliver management arrangements to deliver these requirements.

Options: Two 6 months extensions available at the sole discretion of the Purchaser.

Renewal: Two optional six months extensions at the sole discretion of the Purchaser.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000660585
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438653
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72312100 - Data preparation services

72313000 - Data capture services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£438,365 £100K-£500K

Notice Dates

Publication Date
25 Jan 20224 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
Not specified
Award Date
18 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
2030/2031

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 7TF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland, TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Corstorphine/Murrayfield
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Queen's University Belfast

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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