Tender

Audio Visual Services at Scotland Stakeholder Hub

VISITSCOTLAND

This public procurement record has 1 release in its history.

Tender

29 Jul 2021 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

VisitScotland is conducting an open tender for Audio Visual Services at the Scotland Stakeholder Hub, aimed at supporting events during the upcoming UN Climate Change Conference (COP26) from 31 October to 12 November 2021. The procurement is currently in the Tender stage, with submissions required by 23 August 2021, and the contract valued at £180,000. Services will be delivered in Glasgow, with specific requirements about staff qualifications and electronic invoicing following the contract's terms.

This tender presents significant opportunities for businesses involved in audio-visual services, event management, and technical production, particularly those with experience in high-profile events. Suppliers with established capabilities in providing comprehensive AV solutions and a demonstrated capacity for managing logistics at large venues would be well-suited to compete. Engaging in this project not only supports business growth through direct contract fulfilment but also enhances visibility in an important sector tied to major international discussions on climate change.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Audio Visual Services at Scotland Stakeholder Hub

Notice Description

The 26th UN Climate Change Conference of the Parties (COP26) is scheduled to take place in Glasgow on 31 October-12 November 2021. The Scottish Government aim to establish a multi-use venue, enabling seminars, receptions, exhibitions and meetings to take place as part of an ambitious programme of stakeholder events and activity - not linked in any way to the official programme or zones of COP26 - to support the achievement of Scottish Government objectives for COP26. VisitScotland are leading on the operational planning and delivery of the project, working closely with the Scottish Government as a 'Team Scotland' partner and require a suitably qualified contractor to provide Audio Visual Services.

Lot Information

Lot 1

VisitScotland is seeking a suitably qualified supplier for the delivery of Audio Visual Services. Full contract scope and description can be found attached.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000662235
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL422582
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20214 years ago
Submission Deadline
23 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VISITSCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH6 6JH
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM82 Glasgow City
Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000662235-2021-07-29T00:00:00Z",
    "date": "2021-07-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000662235",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-11",
            "name": "VisitScotland",
            "identifier": {
                "legalName": "VisitScotland"
            },
            "address": {
                "streetAddress": "Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 6JH"
            },
            "contactPoint": {
                "name": "Rory Hewitt",
                "email": "rory.hewitt@visitscotland.com",
                "telephone": "+44 1314722222",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Tourism",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.visitscotland.org"
            }
        },
        {
            "id": "org-12",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "VisitScotland",
        "id": "org-11"
    },
    "tender": {
        "id": "VSEH21027",
        "title": "Audio Visual Services at Scotland Stakeholder Hub",
        "description": "The 26th UN Climate Change Conference of the Parties (COP26) is scheduled to take place in Glasgow on 31 October-12 November 2021. The Scottish Government aim to establish a multi-use venue, enabling seminars, receptions, exhibitions and meetings to take place as part of an ambitious programme of stakeholder events and activity - not linked in any way to the official programme or zones of COP26 - to support the achievement of Scottish Government objectives for COP26. VisitScotland are leading on the operational planning and delivery of the project, working closely with the Scottish Government as a 'Team Scotland' partner and require a suitably qualified contractor to provide Audio Visual Services.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 180000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-08-23T10:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-08-23T10:30:00Z"
        },
        "documents": [
            {
                "id": "JUL422582",
                "documentType": "contractNotice",
                "title": "Audio Visual Services at Scotland Stakeholder Hub",
                "description": "The 26th UN Climate Change Conference of the Parties (COP26) is scheduled to take place in Glasgow on 31 October-12 November 2021. The Scottish Government aim to establish a multi-use venue, enabling seminars, receptions, exhibitions and meetings to take place as part of an ambitious programme of stakeholder events and activity - not linked in any way to the official programme or zones of COP26 - to support the achievement of Scottish Government objectives for COP26. VisitScotland are leading on the operational planning and delivery of the project, working closely with the Scottish Government as a 'Team Scotland' partner and require a suitably qualified contractor to provide Audio Visual Services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL422582",
                "format": "text/html"
            },
            {
                "id": "JUL422582-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=1",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/msword"
            },
            {
                "id": "JUL422582-2",
                "title": "Schedule 1 - Statement of Requirement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=2",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL422582-3",
                "title": "Schedule 2 - SPD (Scotland)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=3",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL422582-4",
                "title": "Schedule 3 - Pricing and Invoicing",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=4",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/msword"
            },
            {
                "id": "JUL422582-5",
                "title": "Schedule 4 - Form of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=5",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/msword"
            },
            {
                "id": "JUL422582-6",
                "title": "Appendix 1 Part 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=6",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL422582-7",
                "title": "Appendix 1 Part 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=7",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL422582-8",
                "title": "Appendix 1 Part 3",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=8",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL422582-9",
                "title": "Appendix 1 Part 4",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=9",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL422582-10",
                "title": "Appendix 1 Part 5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=10",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL422582-11",
                "title": "Appendix 1 Part 6",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422582&idx=11",
                "datePublished": "2021-07-29T15:44:29Z",
                "dateModified": "2021-07-29T15:44:29Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "VisitScotland is seeking a suitably qualified supplier for the delivery of Audio Visual Services. Full contract scope and description can be found attached.",
                "status": "active",
                "value": {
                    "amount": 180000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 90
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2021-08-23T10:30:00Z",
            "address": {
                "streetAddress": "Glasgow"
            },
            "description": "Will be opened by the assigned Procurement Manager"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-11-23T00:00:00Z"
            }
        },
        "classification": {
            "id": "79952000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=662235. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:662235)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000662235"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}