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Trend BEMS comprehensive maintenance and replacement works

The University of Edinburgh

This public procurement record has 3 releases in its history.

AwardUpdate

29 Jul 2022 at 01:00

OJEU - F20 - Modification Notice
Award

22 Apr 2022 at 01:00

OJEU - F3 - Contract Award Notice
Tender

26 Aug 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh has initiated a tender process for the "Trend BEMS comprehensive maintenance and replacement works." This procurement falls under the services category and is located in Edinburgh, with proposals due by 30 September 2021. The duration of the contract is expected to last for two years, with the possibility of three one-year extensions, indicating a robust opportunity for suppliers in the building management sector. The tender process is currently at the award stage, following a comprehensive bid evaluation.

This tender represents a significant opportunity for businesses specialising in building energy management systems and associated services. Contractors capable of providing planned and reactive maintenance will find this tender particularly relevant, especially those who can demonstrate compliance with quality and financial standards set by the University. Interested parties, including medium to large enterprises with relevant experience and certifications, are likely to position themselves well for this contract, particularly as it allows for multiple bids across distinct geographical lots.

How relevant is this notice?

Notice Information

Notice Title

Trend BEMS comprehensive maintenance and replacement works

Notice Description

The University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The requirements will be structured into two separate geographical lots as follows: Lot 1 - Central area, Kings Buildings and Accommodation Services. Lot 2 - Western General Little France and Easter Bush Estate. A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract. Proposed contract duration is 2 years with 3 x 1 year extension options. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.

Lot Information

Lot 2 - Western General, Little France and Easter Bush Estate

Additional specific upgrade of obsolete Trend IQ3 controllers to maintain system resilience and reduce the risk of controller failure. Whilst the contract includes for the option to undertake replacement of controllers as described above, the original contract value does not account for this specific upgrade. A modification notice is being completed to reflect change in contract value.

Renewal: This contract is for 2 + 1 + 1 + 1 year extension options

Lot 1 - Central Area, Kings Buildings and Accommodation Services

Lot 1 - Central Area, Kings Buildings and Accommodation Services The University of Edinburgh wishes to appoint a single supplier to provide comprehensive planned and reactive maintenance service for the Trend Building Energy Management System (BEMS) and associated services. Comprehensive includes the supplying, replacing and commissioning all faulty items associated with the BEMS, as well as planned and reactive maintenance works. If instructed by the University to replace any damaged or obsolete Equipment not covered by the fully comprehensive contract, the Supplier shall ensure and provide verification to the University that the replacement Equipment meets the exact or better specification of the Equipment being removed. The purchase of replacement Equipment shall remain optional to the University throughout the Contract Term.. The estimated value of stated in II.1.5 is for the 5 year contract if all extension options are taken.

Renewal: this contract is for 2 + 1 + 1 + 1 year extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000664483
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL455107
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£680,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,044,499 £1M-£10M

Notice Dates

Publication Date
29 Jul 20224 years ago
Submission Deadline
30 Sep 2021Expired
Future Notice Date
Not specified
Award Date
23 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Six months prior to contract expiry.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The University of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

East Coast Controls Ltd

Trend Control Systems Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG425553
    Trend BEMS comprehensive maintenance and replacement works - The University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The requirements will be structured into two separate geographical lots as follows: Lot 1 - Central area, Kings Buildings and Accommodation Services. Lot 2 - Western General Little France and Easter Bush Estate. A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract. Proposed contract duration is 2 years with 3 x 1 year extension options. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446640
    Trend BEMS comprehensive maintenance and replacement works - The University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The requirements will be structured into two separate geographical lots as follows: Lot 1 - Central area, Kings Buildings and Accommodation Services. Lot 2 - Western General Little France and Easter Bush Estate. A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract. Proposed contract duration is 2 years with 3 x 1 year extension options. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL455107
    Trend BEMS comprehensive maintenance and replacement works

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