Notice Information
Notice Title
Supply of Archival Boxboard
Notice Description
The National Library of Scotland 'the Library' and National Records of Scotland 'NRS' both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022.
Lot Information
Lot 1
The National Library of Scotland 'NLS' and the National Records of Scotland 'NRS' have extended the financial value of this contract by 20% in line with Regulation 72(1)(e) of the Public Contracts (Scotland) Regulations 2015. The duration stipulated under section II.2.7 below is an estimate only, and the exact end date for the contract period covered by this modification will be driven by the maximum allowable financial spend during this period.
Renewal: The contract award will be for a minimum of two (2) years and may be extended year on year up to a maximum of four (4) by mutual agreement and subject to satisfactory performance.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000665778
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547139
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F20 - Modification Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
-
- CPV Codes
22992000 - Hand-made paper or paperboard
22993100 - Photosensitive paper or paperboard
22993200 - Heat-sensitive paper or paperboard
22993300 - Thermographic paper or paperboard
22993400 - Corrugated paper or paperboard
Notice Value(s)
- Tender Value
- £160,000 £100K-£500K
- Lots Value
- £160,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £160,000 £100K-£500K
Notice Dates
- Publication Date
- 14 Jan 20261 months ago
- Submission Deadline
- 4 Oct 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Jan 20224 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL LIBRARY OF SCOTLAND
- Additional Buyers
- Contact Name
- Alyssa Lamb, Barbara Burke, Simon McLean
- Contact Email
- a.lamb@nls.uk, b.burke@nls.uk, simon.mclean@nrscotland.gov.uk
- Contact Phone
- +44 1313144215, +44 1316233700, +44 1316233790
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1EW
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=7
14th September 2021 - Updated guidance for the Quality assurance and Environmental Management questions of SPD -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=1
1st September 2021 - 1. Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=2
1st September 2021 - 2. Boxboard Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=3
1st September 2021 - 3. Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=4
1st September 2021 - 4. Quality Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=5
1st September 2021 - 5. For Reference - Evaluation Matrix -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP426251&idx=6
1st September 2021 - 6. For Reference - terms and conditions -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP426251
Supply of Archival Boxboard - The National Library of Scotland 'the Library' and National Records of Scotland 'NRS' both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438201
Supply of Archival Boxboard - The National Library of Scotland 'the Library' and National Records of Scotland 'NRS' both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547139
Supply of Archival Boxboard
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Soon after contract commencement in 2022, the contracted fees rose by around 50% due to the outbreak of the war in Ukraine, as one of the chemicals required to make the cardboard covered by this contract was to that date sourced from Ukraine which as no longer possible. Therefore, the allocated contract budget vs the amount of cardboard required had to be re-aligned, resulting in the decision to extend the contract value non-substantially to allow the purchase of outstanding cardboard at a revised budget. This revised budget was not available during the initial contract term."
}
]
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2021/S 000-021651"
}
],
"bids": {
"statistics": [
{
"id": "667",
"measure": "lowestValidBidValue",
"value": 79309
},
{
"id": "668",
"measure": "highestValidBidValue",
"value": 99190
},
{
"id": "669",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "670",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "671",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "672",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "673",
"measure": "electronicBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "674",
"measure": "lowestValidBidValue",
"value": 79309,
"relatedLot": "1"
},
{
"id": "675",
"measure": "highestValidBidValue",
"value": 99190,
"relatedLot": "1"
}
]
}
}