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Supply of Archival Boxboard

National Library of Scotland

This public procurement record has 3 releases in its history.

AwardUpdate

14 Jan 2026 at 00:00

OJEU - F20 - Modification Notice
Award

20 Jan 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

01 Sep 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Scotland, located at George IV Bridge, Edinburgh, is currently engaged in a procurement process titled "Supply of Archival Boxboard". This contract, initiated through an open procedure, aims to supply and deliver archival boxboard and related services to both the National Library and the National Records of Scotland. The tender period concluded on 4th October 2021, with the contract awarded on 5th January 2022. The total contract value was £160,000, and it will ensure the effective administration and preservation of public records through the use of specialised box-making machines.

This procurement presents substantial opportunities for businesses specialising in the supply of archival materials, particularly those with capabilities in providing high-quality boxboard suitable for archival storage. Companies with experience in manufacturing or supplying conservation materials that comply with ISO standards will find a competitive advantage. This project is particularly well-suited for SMEs that can showcase their innovative solutions in quality and fair work practices, aligning with the National Library's emphasis on community benefits and responsible sourcing.

How relevant is this notice?

Notice Information

Notice Title

Supply of Archival Boxboard

Notice Description

The National Library of Scotland 'the Library' and National Records of Scotland 'NRS' both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022.

Lot Information

Lot 1

The National Library of Scotland 'NLS' and the National Records of Scotland 'NRS' have extended the financial value of this contract by 20% in line with Regulation 72(1)(e) of the Public Contracts (Scotland) Regulations 2015. The duration stipulated under section II.2.7 below is an estimate only, and the exact end date for the contract period covered by this modification will be driven by the maximum allowable financial spend during this period.

Renewal: The contract award will be for a minimum of two (2) years and may be extended year on year up to a maximum of four (4) by mutual agreement and subject to satisfactory performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000665778
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547139
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22992000 - Hand-made paper or paperboard

22993100 - Photosensitive paper or paperboard

22993200 - Heat-sensitive paper or paperboard

22993300 - Thermographic paper or paperboard

22993400 - Corrugated paper or paperboard

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£160,000 £100K-£500K

Notice Dates

Publication Date
14 Jan 20267 months ago
Submission Deadline
4 Oct 2021Expired
Future Notice Date
Not specified
Award Date
5 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Additional Buyers

National Records of Scotland

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Conservation By Design Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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