Laser Scanning and Modelling Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000666033-2023-08-22T00:00:00Z",
    "date": "2023-08-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000666033",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-16",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Callum Ewan",
                "email": "callum.ewan@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-20",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kelly Faulds",
                "email": "kelly.faulds@edinburgh.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-100",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-104",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Callum Ewan",
                "email": "callum.ewan@edinburgh.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-105",
            "name": "Adaptive Surveys Limited",
            "identifier": {
                "legalName": "Adaptive Surveys Limited"
            },
            "address": {
                "streetAddress": "18 Abercrombie Court, Prospect Road",
                "locality": "Westhill",
                "region": "UK",
                "postalCode": "AB32 6FE"
            },
            "contactPoint": {
                "email": "jamie@adaptivesurveys.co.uk",
                "telephone": "+44 7732070075"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-106",
            "name": "IIC Technologies Ltd",
            "identifier": {
                "legalName": "IIC Technologies Ltd"
            },
            "address": {
                "streetAddress": "The Catalyst, York Science Park, Baird Lane",
                "locality": "York",
                "region": "UKE",
                "postalCode": "YO10 5GA"
            },
            "contactPoint": {
                "email": "steven.sawdon@iictechnologies.com",
                "telephone": "+44 1904567648"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-107",
            "name": "mackie ramsay taylor limited",
            "identifier": {
                "legalName": "mackie ramsay taylor limited"
            },
            "address": {
                "streetAddress": "21-23, waverley place",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB10 1XH"
            },
            "contactPoint": {
                "email": "bruce.ballance@mrtarchitects.com",
                "telephone": "+44 1224639295"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-11",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Falkirk Sheriff Court and Justice of the Peace Court, Sheriff Court House, Main Street, Camelon",
                "locality": "Falkirk",
                "postalCode": "FK1 4AR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-104"
    },
    "planning": {
        "documents": [
            {
                "id": "MAR444074",
                "documentType": "plannedProcurementNotice",
                "title": "Laser Scanning and Modelling Services",
                "description": "The Council have identified the need for a 3-dimensional (3D) laser scanning and modelling Service Provider. The service shall allow for the development of 3D \"digital twins\" of the Council's operational properties, improving property data management. The service is required to scan buildings before converting them into Building Information Modelling (BIM) output.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444074",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CT0946",
        "title": "Laser Scanning and Modelling Services",
        "description": "The City of Edinburgh Council have identified the need for a 3-dimensional (3D) laser scanning and modelling Service Provider. The service shall allow for the development of 3D \"digital twins\" of the Council's operational properties, improving property data management. The service is required to scan buildings before converting them into Building Information Modelling (BIM) or plan outputs.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72242000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The City of Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 240000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "MAR444074-1",
                "title": "Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444074&idx=1",
                "datePublished": "2022-03-22T10:50:05Z",
                "dateModified": "2022-03-22T10:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR444074-2",
                "title": "Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444074&idx=2",
                "datePublished": "2022-03-22T10:50:05Z",
                "dateModified": "2022-03-22T10:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG455605",
                "documentType": "contractNotice",
                "title": "Laser Scanning and Modelling Services",
                "description": "Edinburgh City Council have identified the need for a 3-dimensional (3D) laser scanning and modelling Service Provider. The service shall allow for the development of 3D \"digital twins\" of the Council's operational properties, improving property data management. The service is required to scan buildings before converting them into Building Information Modelling (BIM) or plan outputs.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG455605",
                "format": "text/html"
            },
            {
                "id": "AUG486557",
                "documentType": "awardNotice",
                "title": "Laser Scanning and Modelling Services",
                "description": "The City of Edinburgh Council have identified the need for a 3-dimensional (3D) laser scanning and modelling Service Provider. The service shall allow for the development of 3D \"digital twins\" of the Council's operational properties, improving property data management. The service is required to scan buildings before converting them into Building Information Modelling (BIM) or plan outputs.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486557",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "3D Scanning and Modelling Services aim to provide: - A more streamlined process than traditional 2D plan drawings - Deliver up to date and accurate BIM, improving asset and property management as well as decision making - Contributing to the Council's climate initiatives The Service Provider is to offer end to end 3D Scanning and Modelling services. The Services will range from the undertaking of the scanning of buildings, creating desired BIM or plan outputs and handover of point cloud data/storing of models for a designated period of time post project completion. The Council has a range of buildings of varying size that will be required to be scanned, with the aim of completing 10 to 20 buildings per year depending on size and complexity of individual buildings. The service is required for four years.",
                "status": "complete",
                "value": {
                    "amount": 240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 8
                },
                "selectionCriteria": {
                    "description": "Contained within \"Instructions to Tenderers\""
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council wishes to hold the option to extend for up to a further 2 years, undertaken at the sole discretion of the Council."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2022-05-02T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "71315300",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-09-07T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2022-10-03T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Part 4: Selection criteria - B: Economic and financial standing - Question 4B.1 - Bidders are required to have a minimum \"general\" annual turnover of 120,000 GBP for the last two financial years. Where a Bidder does not have an annual turnover of this value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder's suitability to proceed in the competition. Part 4: Selection criteria - B: Economic and financial standing - Question 4B.4 - Bidders will be required provide the following information in response to 4B.4: - Current ratio for Current Year: 1.10 - Current ratio for Prior Year: 1.10 The formula for calculating a Bidder's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Bidders' current ratio is less than the acceptable value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder's suitability to proceed in the competition. Part 4: Selection criteria - B: Economic and financial standing - Question 4B.5 - Bidders are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (Compulsory) Liability Insurance - 5m GBP - Public Liability Insurance - 5m GBP - Product Liability Insurance - 5m GBP - Professional Indemnity Insurance - 5m GBP Where a Bidder does not hold or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Bidder from the competition."
                },
                {
                    "type": "technical",
                    "description": "Part 4: Selection Criteria - Technical and Professional Ability - Question 4C.1 - Bidders are required to answer the following questions: Question 1 - Yes/No It is a requirement of this service that all data and building plans are held on a secure server based in the UK and not shared with any third parties under any circumstances. This is essential for security purposes. Please confirm that you understand this minimum standard, and your policies and procedures align. If you do not answer yes to this question then we cannot take your tender application further. Question 2 - 60% Please provide two case studies that demonstrate your organisation's experience of delivering Scan to BIM laser scanning and modelling services. These case studies must be for projects completed within the last 5 years. The information you provide for each case study should, as a minimum, cover the following areas: - a detailed description of the service outputs delivered; - customer details, contract values, dates, property type and project brief; - a description of the processes and timescales adopted to deliver the project from inception to delivery of final model, including process stages along with hardware and software tools used; - a description of the outputs, including as a minimum, the format, level of accuracy including tolerance ranges of the outputs. Your response is limited to 4 A4 pages per Case Study including any images. Higher marks will be allocated to project examples which demonstrate high quality delivery of laser scanning and modelling services to clients. Question 3 - 40% Please provide one case study that demonstrates your organisation's experience of delivering Scan to Plan laser scanning and modelling services. These case studies must be for projects completed within the last 5 years. The information you provide for each case study should, as a minimum, cover the following areas: - a detailed description of the service outputs delivered; - customer details, contract values, dates, property type and project brief; - a description of the process and timescales adopted to deliver the project from inception to delivery of final drawing content, including process stages along with hardware and software tools used; - a description of the outputs, including as a minimum, the format, level of accuracy including tolerance ranges of the outputs. Your response is limited to 2 A4 pages per Case Study including any images. Higher marks will be allocated to project examples which demonstrate high quality delivery of laser scanning and modelling services to clients."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "Late 2026 if full extension option is taken up"
        }
    },
    "language": "EN",
    "description": "It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all supply chain Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:741267)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000666033"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000666033"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000666033"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-021497"
        }
    ],
    "awards": [
        {
            "id": "CT0946",
            "suppliers": [
                {
                    "id": "org-105",
                    "name": "Adaptive Surveys Limited"
                },
                {
                    "id": "org-106",
                    "name": "IIC Technologies Ltd"
                },
                {
                    "id": "org-107",
                    "name": "mackie ramsay taylor limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CT0946",
            "awardID": "CT0946",
            "status": "active",
            "value": {
                "amount": 240000,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-24T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "346",
                "measure": "bids",
                "value": 16,
                "relatedLot": "1"
            },
            {
                "id": "347",
                "measure": "smeBids",
                "value": 16,
                "relatedLot": "1"
            },
            {
                "id": "348",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "349",
                "measure": "foreignBidsFromNonEU",
                "value": 16,
                "relatedLot": "1"
            },
            {
                "id": "350",
                "measure": "electronicBids",
                "value": 16,
                "relatedLot": "1"
            }
        ]
    }
}