Notice Information
Notice Title
Direct Award from CCS GCloud 12 Framework
Notice Description
Access Financials is an upgrade from Access Dimensions our existing FMS for which support was due to be withdrawn. Withdrawal of support for the existing software would have resulted in non compliance with a number of policies. As this is an upgrade procured via review of options and requirements on GCloud 12 the procurement complies with the call off requirements of the framework. Use of the upgrade path means that the platforms share the same data tables, logic and processes. The main changes are the shift to SaaS solution, improved functionality compared with version 2.51e and 2.60 and some cosmetic changes that improve the quality of life for users. Users of Access Financials benefit from automatic upgrades, therefore, CES will always be on the latest version of the software and not be in an extended maintenance position in the future. Access Financials also had MFA and complies with our IT policies.
Lot Information
Lot 1
Crown Estate Scotland was informed by Access (provider of financial package) in April 2021 that we are unable to continue our current rolling contract. This is because the software on our current version of Access Dimensions (2.51e) is unsupported by Microsoft and Access are having to put this version on an extended maintenance plan. Following option appraisal it was determined that an upgrade was the only viable solution. Procurement options were considered resulting in the use of the Crown Commercial Services Digital Marketplace to procure.
Options: Costs include for provision of additional functionality, additional SAAS storage which may be required in years 2 and 3. In addition we may want to increase user numbers of user licenses due to business growth and have allowed for development consultancy as part of the initial migration and backup functionality for resilience.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000668378
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428748
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72212440 - Financial analysis and accounting software development services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £240,908 £100K-£500K
Notice Dates
- Publication Date
- 27 Sep 20214 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 27 Sep 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CROWN ESTATE SCOTLAND
- Contact Name
- Maurice McTeague
- Contact Email
- maurice.mcteague@crownestatescotland.com
- Contact Phone
- +44 1314607657
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH3 9GL
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- Not specified
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428748
Direct Award from CCS GCloud 12 Framework - Access Financials is an upgrade from Access Dimensions our existing FMS for which support was due to be withdrawn. Withdrawal of support for the existing software would have resulted in non compliance with a number of policies. As this is an upgrade procured via review of options and requirements on GCloud 12 the procurement complies with the call off requirements of the framework. Use of the upgrade path means that the platforms share the same data tables, logic and processes. The main changes are the shift to SaaS solution, improved functionality compared with version 2.51e and 2.60 and some cosmetic changes that improve the quality of life for users. Users of Access Financials benefit from automatic upgrades, therefore, CES will always be on the latest version of the software and not be in an extended maintenance position in the future. Access Financials also had MFA and complies with our IT policies.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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