Public Relations Agency - 2023 Cycling World Championships

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000674577-2022-04-07T00:00:00Z",
    "date": "2022-04-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000674577",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-75",
            "name": "2023 UCI Cycling World Championships Ltd",
            "identifier": {
                "legalName": "2023 UCI Cycling World Championships Ltd"
            },
            "address": {
                "streetAddress": "C/O VisitScotland, Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH6 6JH"
            },
            "contactPoint": {
                "name": "Sandra MacLennan",
                "email": "sandra.maclennan@visitscotland.com",
                "telephone": "+44 1314722222",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Events",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cyclingworldchamps.com"
            }
        },
        {
            "id": "org-23",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-503",
            "name": "2023 UCI Cycling World Championships Ltd",
            "identifier": {
                "legalName": "2023 UCI Cycling World Championships Ltd"
            },
            "address": {
                "streetAddress": "C/O VisitScotland, Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH6 6JH"
            },
            "contactPoint": {
                "name": "Sandra MacLennan",
                "email": "sandra.maclennan@visitscotland.com",
                "telephone": "+44 1314722222",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "events",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Events",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cyclingworldchamps.com"
            }
        },
        {
            "id": "org-504",
            "name": "Frame",
            "identifier": {
                "legalName": "Frame"
            },
            "address": {
                "streetAddress": "Four Winds Pavilion, Pacific Quay",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G51 1DZ"
            },
            "contactPoint": {
                "telephone": "+44 1415595840"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-12",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "2023 UCI Cycling World Championships Ltd",
        "id": "org-503"
    },
    "tender": {
        "id": "CWC23014",
        "title": "Public Relations Agency - 2023 Cycling World Championships",
        "description": "2023 World Cycling Championships Ltd was seeking to appoint an experienced Public Relations Agency to carry out public relations work for the 2023 UCI World Cycling Championships.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79416100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Glasgow"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 165000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-12-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-12-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV433637",
                "documentType": "contractNotice",
                "title": "Public Relations Agency - 2023 Cycling World Championships",
                "description": "2023 World Cycling Championships Ltd is seeking to appoint an experienced Public Relations Agency to carry out public relations work for the 2023 UCI World Cycling Championships.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV433637",
                "format": "text/html"
            },
            {
                "id": "NOV433637-1",
                "title": "CWC23014 Schedule 1 -SPD (Scotland)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV433637&idx=1",
                "datePublished": "2021-11-22T15:02:09Z",
                "dateModified": "2021-11-22T15:02:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV433637-2",
                "title": "CWC23014 Schedule 2 - Pricing and Invoicing",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV433637&idx=2",
                "datePublished": "2021-11-22T15:02:09Z",
                "dateModified": "2021-11-22T15:02:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV433637-3",
                "title": "CWC23014- Schedule 3 - Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV433637&idx=3",
                "datePublished": "2021-11-22T15:02:09Z",
                "dateModified": "2021-11-22T15:02:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV433637-4",
                "title": "CWC23014 technical & pROFESSIONAL CWC23014 Schedule 4 - Technical & Professional",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV433637&idx=4",
                "datePublished": "2021-11-22T15:02:09Z",
                "dateModified": "2021-11-22T15:02:09Z",
                "format": "application/msword"
            },
            {
                "id": "NOV433637-5",
                "title": "CWC23014 ITT Public Relations Agency Final",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV433637&idx=5",
                "datePublished": "2021-11-22T15:02:09Z",
                "dateModified": "2021-11-22T15:02:09Z",
                "format": "application/pdf"
            },
            {
                "id": "APR445467",
                "documentType": "awardNotice",
                "title": "Public Relations Agency - 2023 Cycling World Championships",
                "description": "2023 World Cycling Championships Ltd was seeking to appoint an experienced Public Relations Agency to carry out public relations work for the 2023 UCI World Cycling Championships.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445467",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The appointed Public Relations Agency will be required to; Develop an integrated Public Relations strategy, press announcements for the event, venues and ambassadors and produce content to support key announcements and media moments.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Purchaser may extend the period of the contract at its discretion in the event of any postponement of the Championships."
                }
            }
        ],
        "bidOpening": {
            "date": "2021-12-01T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Not Applicable"
                },
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing section 4B of the SPD (Scotland). Statement for 4B.4 Bidders must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Bidders must demonstrate a Current Ratio of greater than 1. Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. Statement for 4B.5.1-3. It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below. -Employer's Liability Insurance with a minimum level of cover of 5,000,000 GBP per claim -Public Liability Insurance with a minimum of level of cover of 5,000,000 GBP per claim -Motor Insurance for all vehicles with comprehensive cover -Professional Indemnity Insurance with a minimum level of cover of 5,000,000 GBP per claim"
                },
                {
                    "type": "technical",
                    "description": "In relation to Question 4C.1.2 of the SPD, please provide examples of 3 examples of a similar size or value, from within the last 5 years where you have developed and delivered Public Relations Services at a large sporting event. Relevant examples should indicate project value, project duration, brief project description and client contact details. The named customer contact provided must be prepared to provide written evidence to the Client to confirm the accuracy of the information provided. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, possess on projects of a similar scale and nature, identifying what experience this will bring. Your response should address as a minimum, but is not limited to the following areas: -Having global reach (athletes from and broadcast in multiple countries in multiple continents), governed by an international body eg IOC, UCI, UEFA. -Event consists of multiple venues and/or disciplines -Broadcast viewing >1m -Spectators >500k -Have in-house full-service content production capabilities including videographers, producers, sound & image editors and gfx animators or have a named 3rd party supplier with a guarantee of full capacity and maximum 24hr turnaround time -Demonstrable experience of working with mainstream international media and success in delivering global reach through a global network or on-the ground resource in key markets such as US, Germany, France, Australia & China.",
                    "minimum": "Bidders must attain at least 64% of the 100% available marks for the 3 examples. Any bidder failing to achieve the minimum percentage may not be considered. Please see the scoring methodology contained in the ITT."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "79416000",
            "scheme": "CPV"
        },
        "reviewDetails": "Review procedures are as set out in the Public Contracts (Scotland) Regulations 2015. Proceedings under the Public Contracts (Scotland) Regulations 2015 are time limited, and any such proceedings must be brought in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Limited for its own benefit and for the benefit of: (i) VisitScotland; (ii) the Scottish Ministers, Glasgow City Council, UK Sport and any other public sector bodies that are involved in the planning, organisation and/or staging of the 2023 Cycling World Championships at any time or from time to time; and (iii) British Cycling and the Union Cycliste Internationale. Sub Contractors: Where the Tenderer proposes to use sub-contractors in the delivery of the Contract, the Tenderer should provide specific details of the nominated subcontractors as stated in the Contract Notice. If the percentage of the total contract sum to be subcontracted is equal to, or greater than 10% with a single sub-contractor, the Tenderer must provide specific details of the nominated subcontractors as stated in the Contract Notice and Section D of Part II of Schedule 2 - Single Procurement Document. Tenderers are encouraged to provide full details of their proposed sub-contractors within their response to Section D of Part II of Schedule 2 -Single Procurement Document. Tenderers should be aware that, if they are appointed to perform the Contract, they will need to follow the processes set out in Schedule Part 6 (Contract Management) to the Conditions of Contract in relation to any new sub-contractor(s) they wish to engage during the term of the Contract (i.e. beyond the sub-contractors that are identified in their SPD submission) Right to extend: The Purchaser currently anticipates that Contract will be awarded for an initial period of 24 months, with a right for the Purchaser to extend that period at its discretion in the event of any postponement of the Championships. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=669511. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:689595)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000674577"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000674577"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CWC23014",
            "suppliers": [
                {
                    "id": "org-504",
                    "name": "Frame"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CWC23014",
            "awardID": "CWC23014",
            "status": "active",
            "value": {
                "amount": 119976,
                "currency": "GBP"
            },
            "dateSigned": "2022-01-13T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1783",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1784",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1785",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1786",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1787",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}