Award

WLC CC11760 - TMC Ventilation Systems; Installation and Repairs

WEST LOTHIAN COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The West Lothian Council has awarded a contract for the installation and repair of ventilation systems to Lovat's Catering Engineering Services Ltd. The tender title is "WLC CC11760 - TMC Ventilation Systems; Installation and Repairs". This procurement falls under the "works" category and is currently in the award stage. The contract was signed on June 13, 2022, with a total value of GBP 500,000. The procurement method used was the open procedure. The contract involves working on non-housing properties owned by West Lothian Council, including schools and community centres.

This tender for the installation and repair of ventilation systems by West Lothian Council offers growth opportunities for businesses in the engineering services industry, particularly SMEs with expertise in ventilation systems. The contract requires the successful contractor to have technical qualifications and comply with specific health and safety regulations. Suppliers are expected to provide community benefits as part of the contract, which will be contractual obligations rather than award criteria. The submission deadline for bids was March 15, 2022.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

WLC CC11760 - TMC Ventilation Systems; Installation and Repairs

Notice Description

West Lothian Council award a professional and capable term measured contractor the carrying out of the installation, repair and replacement of ventilation systems, as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents. The amount of work/Orders instructed shall vary throughout the duration of the Contract. The properties comprise non-housing properties i.e. education, leisure and miscellaneous properties which are under the ownership or care of West Lothian Council Properties can include schools, community centres and other similar properties

Lot Information

Lot 1

West Lothian Council award a professional and capable term measured contractor for the carrying out of Installations and Repairs to Ventilations Systems in non-housing properties located within the geographical area of West Lothian. There will also be a requirement to provide an emergency call out service, including outwith normal working hours, for the duration of the contract, to attend and rectify faulty Ventilation Systems & Equipment The timescale for carrying out this work will be detailed on the Works Order based on the priorities outlined in the Contract Particulars. The contractor will be required to use WLC's Concerto Property Asset Management System. Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social& labour law in relation to compliance with regulations covering Scotland &UK. Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD Q2B, complete information for all company directors, using home address

Renewal: 2027 if Extension period utilised or 2025 If extension period not utilised.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000680319
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461966
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work


CPV Codes

42500000 - Cooling and ventilation equipment

42520000 - Ventilation equipment

45000000 - Construction work

45331000 - Heating, ventilation and air-conditioning installation work

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
18 Oct 20223 years ago
Submission Deadline
15 Mar 2022Expired
Future Notice Date
Not specified
Award Date
13 Jun 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
2025 if Extension period not utilised or 2027 if extension periods are utilised

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WEST LOTHIAN COUNCIL
Contact Name
Shona Dunsmore, Susan Chisusu
Contact Email
shona.dunsmore@westlothian.gov.uk, susan.chisusu@westlothian.gov.uk
Contact Phone
+44 1506281812, +44 1506281814

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian

Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

LOVAT'S CATERING ENGINEERING SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB440950
    WLC CC11760 - TMC Ventilation Systems; Installation and Repairs - West Lothian Council wish to seek a professional and capable term measured contractor the carrying out of the installation, repair and replacement of ventilation systems, as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents. The amount of work/Orders instructed shall vary throughout the duration of the Contract. The properties comprise non-housing properties i.e. education, leisure and miscellaneous properties which are under the ownership or care of West Lothian Council Properties can include schools, community centres and other similar properties
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461966
    WLC CC11760 - TMC Ventilation Systems; Installation and Repairs - West Lothian Council award a professional and capable term measured contractor the carrying out of the installation, repair and replacement of ventilation systems, as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents. The amount of work/Orders instructed shall vary throughout the duration of the Contract. The properties comprise non-housing properties i.e. education, leisure and miscellaneous properties which are under the ownership or care of West Lothian Council Properties can include schools, community centres and other similar properties

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000680319-2022-10-18T00:00:00Z",
    "date": "2022-10-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000680319",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-94",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Shona Dunsmore",
                "email": "shona.dunsmore@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk/article/2468/Contract-Opportunities"
            }
        },
        {
            "id": "org-95",
            "name": "Livingston Sheriff Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court"
            },
            "address": {
                "streetAddress": "Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/livingston-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-146",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Susan Chisusu",
                "email": "Susan.Chisusu@westlothian.gov.uk",
                "telephone": "+44 1506281812",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk"
            }
        },
        {
            "id": "org-188",
            "name": "Lovat's Catering Engineering Services Ltd",
            "identifier": {
                "legalName": "Lovat's Catering Engineering Services Ltd"
            },
            "address": {
                "streetAddress": "Muirhead, Mitchelston Industrial Estate",
                "locality": "Kirkcaldy",
                "region": "UKM",
                "postalCode": "KY1 3PB"
            },
            "contactPoint": {
                "telephone": "+44 1592640643"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-26",
            "name": "Livingston Sheriff Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court"
            },
            "address": {
                "streetAddress": "Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "telephone": "+44 1506402400",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-146"
    },
    "tender": {
        "id": "CC11760",
        "title": "WLC CC11760 - TMC Ventilation Systems; Installation and Repairs",
        "description": "West Lothian Council award a professional and capable term measured contractor the carrying out of the installation, repair and replacement of ventilation systems, as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents. The amount of work/Orders instructed shall vary throughout the duration of the Contract. The properties comprise non-housing properties i.e. education, leisure and miscellaneous properties which are under the ownership or care of West Lothian Council Properties can include schools, community centres and other similar properties",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42500000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42520000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331210",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "West Lothian Council Properties"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2022-03-15T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-03-15T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB440950",
                "documentType": "contractNotice",
                "title": "WLC CC11760 - TMC Ventilation Systems; Installation and Repairs",
                "description": "West Lothian Council wish to seek a professional and capable term measured contractor the carrying out of the installation, repair and replacement of ventilation systems, as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents. The amount of work/Orders instructed shall vary throughout the duration of the Contract. The properties comprise non-housing properties i.e. education, leisure and miscellaneous properties which are under the ownership or care of West Lothian Council Properties can include schools, community centres and other similar properties",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB440950",
                "format": "text/html"
            },
            {
                "id": "OCT461966",
                "documentType": "awardNotice",
                "title": "WLC CC11760 - TMC Ventilation Systems; Installation and Repairs",
                "description": "West Lothian Council award a professional and capable term measured contractor the carrying out of the installation, repair and replacement of ventilation systems, as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents. The amount of work/Orders instructed shall vary throughout the duration of the Contract. The properties comprise non-housing properties i.e. education, leisure and miscellaneous properties which are under the ownership or care of West Lothian Council Properties can include schools, community centres and other similar properties",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461966",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "West Lothian Council award a professional and capable term measured contractor for the carrying out of Installations and Repairs to Ventilations Systems in non-housing properties located within the geographical area of West Lothian. There will also be a requirement to provide an emergency call out service, including outwith normal working hours, for the duration of the contract, to attend and rectify faulty Ventilation Systems & Equipment The timescale for carrying out this work will be detailed on the Works Order based on the priorities outlined in the Contract Particulars. The contractor will be required to use WLC's Concerto Property Asset Management System. Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social& labour law in relation to compliance with regulations covering Scotland &UK. Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD Q2B, complete information for all company directors, using home address",
                "status": "complete",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2027 if Extension period utilised or 2025 If extension period not utilised."
                }
            }
        ],
        "bidOpening": {
            "date": "2022-03-15T12:00:00Z",
            "address": {
                "streetAddress": "West Lothian Council Civic Centre"
            },
            "description": "Corporate Procurement Unit via PCS-Tender"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please refer to the SBCC Conditions of Contract"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "With reference to SPD question 4A.1; If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. The successful tenderer is a current member of either HVCA or BESA or equivalent, please submit current membership number. Tenderers who do not demonstrate relevant qualifications will be rejected. Confirmation that the tenderer is a current member of either NICEIC or SELECT or equivalent, please submit current membership number. Tenderers who do not demonstrate relevant electrical competence will be rejected."
                },
                {
                    "type": "economic",
                    "description": "Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Re ESPD question 4B.5 West Lothian Council request the following insurances as a minimum: Employer's Liability 10M Public Liability 5M Professional indemnity 2M Other Insurances: Valid Motor Vehicle Insurance"
                },
                {
                    "type": "technical",
                    "description": "Re: ESPD Q4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected.",
                    "minimum": "The successful tenderer is a current member of either HVCA or BESA or equivalent, please submit current membership number. Tenderers who do not demonstrate relevant qualifications will be rejected. Confirmation that the tenderer is a current member of either NICEIC or SELECT or equivalent, please submit current membership number. Tenderers who do not demonstrate relevant electrical competence will be rejected."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45331200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2025 if Extension period not utilised or 2027 if extension periods are utilised"
        }
    },
    "language": "EN",
    "description": "Re: SPD Q2B, complete information for all company directors, using home address. TUPE - The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other refereessubmitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of theprocurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20433.For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual obligations. For further procurement information visit the link below. http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council. (SC Ref:710536)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680319"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680319"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CC11760",
            "suppliers": [
                {
                    "id": "org-188",
                    "name": "Lovat's Catering Engineering Services Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CC11760",
            "awardID": "CC11760",
            "status": "active",
            "value": {
                "amount": 500000,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-13T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "555",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "556",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "557",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "558",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "559",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}