Award

Human Resource Management Solution

RIVER CLYDE HOMES

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process for the Human Resource Management Solution is led by River Clyde Homes, based in Greenock, UK. This open tender is part of the services category, and it aims to secure an experienced provider for a solution to manage human resources for its 320 staff members. The tender was issued on 1st February 2022, with a submission deadline of 15th February 2022. Interested bidders must ensure they understand the detailed requirements specified in Appendix E of the tender documents, as the solution is expected to be operational by 1st May 2022. The contract is initially set for four years, with potential extensions based on performance evaluations.

This tender presents significant opportunities for businesses in the human resources and software development sectors. Companies that provide HR management solutions, especially those with expertise in systems capable of servicing a sizeable workforce, will be particularly well-suited for this contract. Bidders should have robust financial stability and previous relevant project experience, as the selection process mandates evidence of successful contract delivery and adequate technical capacity. For businesses looking to expand in the public sector, this contract represents a valuable strategic opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Human Resource Management Solution

Notice Description

River Clyde Homes are looking to procure an experienced and competent company to provide a Human Resource Management Solution.

Lot Information

Lot 1

River Clyde Homes requires to procure the services of an experienced and competent company to provide a Human Resources Solution. RCH currently have 320 staff members who would need access to the system. A detailed specification for the solution that is required is provided at Appendix E. This should be read and fully understood before submitting a tender response. The solution must be in place and operational by 1st May 2022. The appointment will initially be for a period of four years, with an option to extend for up to a further three, 12-month periods, subject to contract performance and the agreement of the successful bidder. Due to the specialist nature of the service, bidders are requested to provide their own proposed terms and conditions of contract with their tender response. RCH's Legal Team will have to ensure that they are satisfied with the terms put forward by the preferred bidder before any formal contract is signed up to. Interested parties must first evidence to River Clyde Homes via the SPD that they have the requisite technical capacity, and experience to undertake works of this nature before they will be taken forward to the full tender evaluation.

Renewal: The contract will run for an initial four-year duration. RCH may wish, at its sole discretion, to extend any resultant agreement for up to an additional three, 12-month periods, subject to the agreement of the successful bidder.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000681646
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447272
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 May 20223 years ago
Submission Deadline
15 Feb 2022Expired
Future Notice Date
Not specified
Award Date
28 Apr 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
March 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RIVER CLYDE HOMES
Contact Name
Not specified
Contact Email
procurement@riverclydehomes.org.uk
Contact Phone
+44 8000132196

Buyer Location

Locality
GREENOCK
Postcode
PA15 4JT
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Inverclyde
Electoral Ward
Inverclyde East Central
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

IRIS SOFTWARE GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000681646-2022-05-02T00:00:00Z",
    "date": "2022-05-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000681646",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-58",
            "name": "River Clyde Homes",
            "identifier": {
                "legalName": "River Clyde Homes"
            },
            "address": {
                "streetAddress": "Roxburgh House, 102-112 Roxburgh Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 4JT"
            },
            "contactPoint": {
                "email": "procurement@riverclydehomes.org.uk",
                "telephone": "+44 8000132196",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://riverclydehomes.org.uk"
            }
        },
        {
            "id": "org-59",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Nelson Street",
                "locality": "Greenock",
                "postalCode": "PA15 1TR"
            },
            "contactPoint": {
                "telephone": "+44 1475787073",
                "url": "http://riverclydehomes.org.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-430",
            "name": "River Clyde Homes",
            "identifier": {
                "legalName": "River Clyde Homes"
            },
            "address": {
                "streetAddress": "Clyde View, 22 Pottery Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 2UZ"
            },
            "contactPoint": {
                "email": "procurement@riverclydehomes.org.uk",
                "telephone": "+44 8000132196",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://riverclydehomes.org.uk"
            }
        },
        {
            "id": "org-431",
            "name": "IRIS Software Group",
            "identifier": {
                "legalName": "IRIS Software Group"
            },
            "address": {
                "streetAddress": "470 London Road,",
                "locality": "Slough,",
                "region": "UK",
                "postalCode": "SL3 8QY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-104",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 1 Nelson Street",
                "locality": "greenock",
                "postalCode": "PA15 1TR"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "River Clyde Homes",
        "id": "org-430"
    },
    "tender": {
        "id": "RCH566",
        "title": "Human Resource Management Solution",
        "description": "River Clyde Homes are looking to procure an experienced and competent company to provide a Human Resource Management Solution.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48450000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Inverclyde"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2022-02-15T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-02-15T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB439344",
                "documentType": "contractNotice",
                "title": "Human Resource Management Solution",
                "description": "River Clyde Homes are looking to procure an experienced and competent company to provide a Human Resource Management Solution.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439344",
                "format": "text/html"
            },
            {
                "id": "FEB439344-1",
                "title": "RCH566 - Human Resource Management Solution Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=1",
                "datePublished": "2022-02-01T15:20:36Z",
                "dateModified": "2022-02-01T16:45:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB439344-2",
                "title": "RCH566 - Appendix A - SPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=2",
                "datePublished": "2022-02-01T15:20:36Z",
                "dateModified": "2022-02-01T15:20:36Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB439344-3",
                "title": "RCH566 - Appendix B - Tender Response Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=3",
                "datePublished": "2022-02-01T15:20:36Z",
                "dateModified": "2022-02-01T16:45:38Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB439344-4",
                "title": "RCH566 - Appendix C - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=4",
                "datePublished": "2022-02-01T15:20:36Z",
                "dateModified": "2022-02-01T15:20:36Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB439344-5",
                "title": "RCH566 - Appendix D - Certification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=5",
                "datePublished": "2022-02-01T15:20:36Z",
                "dateModified": "2022-02-01T15:20:36Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB439344-6",
                "title": "RCH566 - Appendix E - HR System Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=6",
                "datePublished": "2022-02-01T15:20:36Z",
                "dateModified": "2022-02-01T15:20:36Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB439344-7",
                "title": "RCH566 - Human Resource Management Solution Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=7",
                "datePublished": "2022-02-01T16:45:00Z",
                "dateModified": "2022-02-01T16:45:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB439344-8",
                "title": "RCH566 - Appendix B - Tender Response Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB439344&idx=8",
                "datePublished": "2022-02-01T16:45:38Z",
                "dateModified": "2022-02-01T16:45:38Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY447272",
                "documentType": "awardNotice",
                "title": "Human Resource Management Solution",
                "description": "River Clyde Homes are looking to procure an experienced and competent company to provide a Human Resource Management Solution.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447272",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "River Clyde Homes requires to procure the services of an experienced and competent company to provide a Human Resources Solution. RCH currently have 320 staff members who would need access to the system. A detailed specification for the solution that is required is provided at Appendix E. This should be read and fully understood before submitting a tender response. The solution must be in place and operational by 1st May 2022. The appointment will initially be for a period of four years, with an option to extend for up to a further three, 12-month periods, subject to contract performance and the agreement of the successful bidder. Due to the specialist nature of the service, bidders are requested to provide their own proposed terms and conditions of contract with their tender response. RCH's Legal Team will have to ensure that they are satisfied with the terms put forward by the preferred bidder before any formal contract is signed up to. Interested parties must first evidence to River Clyde Homes via the SPD that they have the requisite technical capacity, and experience to undertake works of this nature before they will be taken forward to the full tender evaluation.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for an initial four-year duration. RCH may wish, at its sole discretion, to extend any resultant agreement for up to an additional three, 12-month periods, subject to the agreement of the successful bidder."
                }
            }
        ],
        "bidOpening": {
            "date": "2022-02-15T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "SPD question 4B.5.1b It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance = 5m GBP Bidders should indicate whether they hold the required cover in the table provided within the SPD",
                    "minimum": "SPD Question 4B.6 The bidder's company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies that are deemed to be financially stable, on the strength of their financial report, will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided."
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.1.2 Provide three examples of the successful delivery of contracts that are close in nature and scope to RCH's requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders must also provide written references from two of the three clients listed, with their SPD response. (Pass / Fail) SPD Question 4.C.2 Please provide details of the pool of staff that will be available to service the contract in the event of a successful bid. The staff member's core skills, qualifications, accreditations, experience and competency should be provided. (Pass / Fail) SPD Question 4C.10 Bidders are required to provide details of the proportion of the contract that you intend to subcontract, list the disciplines that will be sub-contracted, provide details of the sub-contractors you intend to sub-contract these works to, and explain how they've been selected. A separate SPD for each such subcontractors must be completed. Although sub-contracting in and of itself will not be a reason for a company to fail the SPD stage, failure to provide the required information in relation to sub-contractors may result in your company being removed from the process. (Pass/Fail)"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "72212450",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2029"
        }
    },
    "language": "EN",
    "description": "Tender documents must be submitted electronically via the PCS electronic post-box. Any tender not submitted via the post-box will not be considered. Any questions in relation to the tender must be raised via the 'Question and Answer' function of the PCS website. (SC Ref:691871)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000681646"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000681646"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "RCH566",
            "suppliers": [
                {
                    "id": "org-431",
                    "name": "IRIS Software Group"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "RCH566",
            "awardID": "RCH566",
            "status": "active",
            "dateSigned": "2022-04-28T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1546",
                "measure": "lowestValidBidValue",
                "value": 155481.24
            },
            {
                "id": "1547",
                "measure": "highestValidBidValue",
                "value": 498562.5
            },
            {
                "id": "1548",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "1549",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1550",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1551",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1552",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "1553",
                "measure": "lowestValidBidValue",
                "value": 155481.24,
                "relatedLot": "1"
            },
            {
                "id": "1554",
                "measure": "highestValidBidValue",
                "value": 498562.5,
                "relatedLot": "1"
            }
        ]
    }
}