Notice Information
Notice Title
CT1043 Winter Fesitvals
Notice Description
The City of Edinburgh Council (the Council) requires Contracts for Winter Festivals via the following Lots: Lot 1 - Edinburgh's Christmas Lot 2 - Edinburgh's Hogmanay
Lot Information
Edinburgh's Christmas
Edinburgh's Christmas offers a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. Historically, Edinburgh's Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Please find further details in the documents attached.
Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence Spring/Summer 2022 for a period of three years with two optional 12-month extensions (3 + 1 + 1), undertaken at the sole discretion of the Council.
Edinburgh's HogmanayEdinburgh's Hogmanay Festival offers a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. Edinburgh's Hogmanay Festival is an internationally renowned New Year event. Historically, Edinburgh's Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. Please find further details in the documents attached.
Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence Spring/Summer 2022 for a period of three years with two optional 12-month extensions (3 + 1 + 1), undertaken at the sole discretion of the Council.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000685457
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456351
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £4,062,280 £1M-£10M
Notice Dates
- Publication Date
- 15 Aug 20223 years ago
- Submission Deadline
- 19 Apr 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Aug 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Early 2026
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CITY OF EDINBURGH COUNCIL
- Contact Name
- Lynn Hemsley, Pippa Brown
- Contact Email
- lynn.hemsley@edinburgh.gov.uk, pippa.brown@edinburgh.gov.uk
- Contact Phone
- +44 1314693875
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH8 8BG
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=21
5th April 2022 - Parking Operations - Events 2022-23 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=18
29th March 2022 - CT1043 Tenderer Submission - Lot 2 Edinburgh's Hogmanay Version 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=20
29th March 2022 - CT1043 Tenderer Submission - Lot 2 Edinburgh's Hogmanay Version 3 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=17
29th March 2022 - CT1043 Tenderer Submission - Lot 1 Edinburgh's Christmas Version 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=19
29th March 2022 - CT1043 Tenderer Submission - Lot 1 Edinburgh's Christmas Version 3 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=6
22nd March 2022 - CT1043 Tenderer Submission - Lot 2 Edinburgh's Hogmanay -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=3
22nd March 2022 - CT1043 Tenderer Submission - Lot 1 Edinburgh's Christmas -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=12
9th March 2022 - Appendix 3 - East PSG trees -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=13
9th March 2022 - Appendix 4 - West PSG trees -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=14
9th March 2022 - Appendix 5 - General Principles of Sponsorship -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=15
9th March 2022 - Appendix 6 - Key Performance Indicators -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=16
9th March 2022 - Appendix 7 - Volunteering Code of Conduct -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=2
9th March 2022 - CT1043 Specification - Lot 1 Edinburgh's Christmas -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=4
9th March 2022 - CT1043 Pricing Schedule - Lot 1 Edinburgh's Christmas -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=5
9th March 2022 - CT1043 Specification - Lot 2 Edinburgh's Hogmanay -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=7
9th March 2022 - CT1043 Pricing Schedule - Lot 2 Edinburgh's Hogmanay -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=8
9th March 2022 - CT1043 Community Benefits Contract Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=9
9th March 2022 - CT1043 Terms and Conditions of Contract -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=10
9th March 2022 - Appendix 1 - CEC Winter Festival Consultation Report - Final -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=11
9th March 2022 - Appendix 2 - Tree Protection Measures and Access to Princes Street Gardens West -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR442953&idx=1
9th March 2022 - CT1043 Instructions to Tenderers -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR442953
CT1043 Winter Fesitvals - The City of Edinburgh Council (the Council) requires Contracts for the Winter Festivals through the following Lots: Lot 1 - Edinburgh's Christmas Lot 2 - Edinburgh's Hogmanay -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456351
CT1043 Winter Fesitvals - The City of Edinburgh Council (the Council) requires Contracts for Winter Festivals via the following Lots: Lot 1 - Edinburgh's Christmas Lot 2 - Edinburgh's Hogmanay
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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},
{
"type": "economic",
"description": "This Section refers to Section B of Part IV of the SPD (Scotland).",
"minimum": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B1a - Tenderers are required to have the following minimum \"general\" annual turnover for the last two financial years: Lot 1 (Edinburgh's Christmas): Value of Rental Income Lot 2 (Edinburgh's Hogmanay): 1,300,000 GBP Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B4 - Tenderers will be required provide the following information in response to 4B4: Lot 1 (Edinburgh's Christmas): Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 Lot 2 (Edinburgh's Hogmanay): Current ratio for Current Year: 1.20 Current ratio for Prior Year: 1.20 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than the requested current ratio. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B5b & 4B5c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: a. Employers (Compulsory) Liability Insurance - GBP 5m b. Public Liability Insurance - GBP 10m c. All risk - GBP 5m Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 150
}
},
"classification": {
"id": "79952000",
"scheme": "CPV"
},
"reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
"hasRecurrence": true,
"recurrence": {
"description": "Early 2026"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "A nominal sum of 0.01 GBP has been entered into contract value on section V.2.4 for Lot 1 Please note this is not a full reflection of the contract value as the scope of the Lot results in a rental income not a cost to the City of Edinburgh Council (SC Ref:703262)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000685457"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000685457"
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],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "ocds-r6ebe6-0000685457-1",
"title": "Edinburgh's Christmas",
"suppliers": [
{
"id": "org-307",
"name": "Angels Event Experience Ltd"
}
],
"relatedLots": [
"1"
]
},
{
"id": "ocds-r6ebe6-0000685457-2",
"title": "Edinburgh's Hogmanay",
"suppliers": [
{
"id": "org-308",
"name": "UNIQUE EVENTS LTD"
}
],
"relatedLots": [
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]
}
],
"contracts": [
{
"id": "ocds-r6ebe6-0000685457-1",
"awardID": "ocds-r6ebe6-0000685457-1",
"title": "Edinburgh's Christmas",
"status": "active",
"value": {
"amount": 0.01,
"currency": "GBP"
},
"dateSigned": "2022-08-01T00:00:00Z"
},
{
"id": "ocds-r6ebe6-0000685457-2",
"awardID": "ocds-r6ebe6-0000685457-2",
"title": "Edinburgh's Hogmanay",
"status": "active",
"value": {
"amount": 4062280,
"currency": "GBP"
},
"dateSigned": "2022-08-01T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2022/S 000-006426"
}
],
"bids": {
"statistics": [
{
"id": "550",
"measure": "bids",
"value": 5,
"relatedLot": "1"
},
{
"id": "551",
"measure": "smeBids",
"value": 5,
"relatedLot": "1"
},
{
"id": "552",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "553",
"measure": "foreignBidsFromNonEU",
"value": 5,
"relatedLot": "1"
},
{
"id": "554",
"measure": "electronicBids",
"value": 5,
"relatedLot": "1"
},
{
"id": "555",
"measure": "bids",
"value": 2,
"relatedLot": "2"
},
{
"id": "556",
"measure": "smeBids",
"value": 2,
"relatedLot": "2"
},
{
"id": "557",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "2"
},
{
"id": "558",
"measure": "foreignBidsFromNonEU",
"value": 2,
"relatedLot": "2"
},
{
"id": "559",
"measure": "electronicBids",
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"relatedLot": "2"
}
]
}
}