Award

G23931: Measured Term Contract: Roofing 2022-24

SOUTH AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

South Ayrshire Council is seeking contractors for a 'Measured Term Contract: Roofing 2022-24', which involves roof repairs and replacements across various sites within South Ayrshire. The contract, classified under the works category, is currently in the Award stage following the completion of the tender process. The opportunity has a contract duration of two years, commencing on 1st May 2022, with the possibility of extensions up to three additional years based on an annual review. Bids were opened on 1st April 2022, and the procurement method utilised was an open procedure.

This tender presents significant business opportunities, particularly for construction firms specialising in roofing, repairs, and maintenance services. Companies equipped to handle diverse roofing tasks such as scaffolding, materials disposal, and internal finishing work would be well-positioned to compete. Given the competitive nature of the procurement process, which emphasised quality and pricing, businesses with a strong performance record in similar contracts will likely benefit from this opportunity, especially those prepared to meet the 24-hour emergency services requirement mandated by the contract.

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Notice Title

G23931: Measured Term Contract: Roofing 2022-24

Notice Description

Nature: Roof repairs and replacement to flat and pitched roofs within South Ayrshire Council's Property Portfolio. Typical works include: i) Erecting and dismantling scaffolding ii) Removing defective roof coverings and disposing iii) Renewing and repairing flat and pitched roof coverings e.g. felt, slates, tiles, liquid plastic, limited mastic asphalt iv) Associated repairs/replacement e.g. rafters, sarking, fascias, verges, rooflights etc. v) Leadwork repairs and replacement vi) Investigating and repairing roof leaks generally vii) Making good internal finishings e.g. plasterboard ceilings etc. viii) Repairing/replacing rainwater goods ix) Cleaning out gutters and downpipes x) Possibly some high level painterwork e.g. fascias, gutters Location: Various locations within South Ayrshire Council boundaries Length of Contract: 2 Years with Employer's sole option to extend by a further 1, 2 or 3 years (subject to annual review) i.e. the Employer at his sole option may elect to extend the contract at the end of year two by a further year and then may elect to extend this by a further year at the end of year 3 and then may elect to extend this by a further year at the end of year 4

Lot Information

Lot 1

South Ayrshire Council are seeking to appoint a suitably qualified Measured Term Contractor. Refer Section 2 Clause A10/110 for details of the proposed works. Nature: Roof repairs and replacement to flat and pitched roofs within South Ayrshire Council's Property Portfolio. Typical works include: i) Erecting and dismantling scaffolding ii) Removing defective roof coverings and disposing iii) Renewing and repairing flat and pitched roof coverings e.g. felt, slates, tiles, liquid plastic, limited mastic asphalt iv) Associated repairs/replacement e.g. rafters, sarking, fascias, verges, rooflights etc. v) Leadwork repairs and replacement vi) Investigating and repairing roof leaks generally vii) Making good internal finishings e.g. plasterboard ceilings etc. viii) Repairing/replacing rainwater goods ix) Cleaning out gutters and downpipes x) Possibly some high level painterwork e.g. fascias, gutters Location: Various locations within South Ayrshire Council boundaries Length of Contract: 2 Years with Employer's sole option to extend by a further 1, 2 or 3 years (subject to annual review) i.e. the Employer at his sole option may elect to extend the contract at the end of year two by a further year and then may elect to extend this by a further year at the end of year 3 and then may elect to extend this by a further year at the end of year 4 The appointment will be on the basis of Price and Quality. Refer Section 1 Prelims, Instructions to Tenderers Clause 4 and Section 4 Quality Assessment Document for details. Note that as part of the tender assessment there are a series of pass/fail type questions/information requirements and if these are not met/passed then the tender will be rejected and deemed to be "not in accordance with the contract" and will not be considered further (irrespective of price or other quality assessments elsewhere in the tender package etc.) For the benefit of contractors who are unfamiliar with measured term contracts we point out there are no bills of quantities and the price is based on tendered percentage adjustments to a published schedule of rates. Refer Section 1 Appendix N and Section 2 A20 Recitals, clause 11.1 for details. As part of the Works, the contractor will be required to provide a 24 hour emergency services cover for 7 days per week including all holidays (refer Section 1 Appendix M and Section 2 Part 10 Clause 15.1-15.6 and other requirements stated in the contract documents). The performance of the Contractor will be evaluated during the course of the contract using South Ayrshire Council's Key Performance Indicators (refer Section 6 of the tender documents for details).. Refer tender documents for details

Renewal: The Employer (SAC) at their sole option may elect to extend the contract at the end of year two by a further year and then may elect to extend this by a further year at the end of year 3 and then may elect to extend this by a further year at the end of year 4

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000686506
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447321
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work


CPV Codes

45000000 - Construction work

45210000 - Building construction work

45260000 - Roof works and other special trade construction works

45261210 - Roof-covering work

45261211 - Roof-tiling work

45261212 - Roof-slating work

45261214 - Bituminous roof-covering work

45261910 - Roof repair

45261920 - Roof maintenance work

45262700 - Building alteration work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£91,716 Under £100K

Notice Dates

Publication Date
3 May 20223 years ago
Submission Deadline
1 Apr 2022Expired
Future Notice Date
Not specified
Award Date
26 Apr 20224 years ago
Contract Period
1 May 2022 - 1 May 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH AYRSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire

Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

CITY GATE CONSTRUCTION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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