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The provision of support for Docman 7.X and Docman Transfer as used in GP Practices in Scotland

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

This public procurement record has 2 releases in its history.

Award

21 Apr 2022 at 01:00

OJEU - F3 - Contract Award Notice
Award

29 Mar 2022 at 01:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Common Services Agency, more commonly known as NHS National Services Scotland (NSS), has completed a procurement process for the contract titled "The provision of support for Docman 7.X and Docman Transfer as used in GP Practices in Scotland." This procurement falls under the health services industry and was conducted in Scotland. The award procedure was limited, without prior publication of a call for competition, and the contract was signed on 21 April 2022, amounting to £2,937,000. This contract is for a maximum period of four years and addresses the vital support for clinical records management used by GP practices across various locations in Scotland.

This procurement presents a significant opportunity for businesses, particularly those specialising in healthcare IT services and software support, to align with NHS Scotland's needs. Companies with experience in providing software solutions and support, particularly those familiar with electronic clinical records management systems, will find themselves well-suited to compete in similar future tenders. With the NHS's focus on continuity of service amid substantial prior investment, businesses that can demonstrate the capacity to deliver high-quality services will likely benefit from such contracts, which not only ensure ongoing operations but also contribute to the overall efficiency of NHS services.

How relevant is this notice?

Notice Information

Notice Title

The provision of support for Docman 7.X and Docman Transfer as used in GP Practices in Scotland

Notice Description

This is a contract award notice, following publicaton of a voluntary ex ante transparency (VEAT) notice. --- The provision of support for software in which the contracting authority holds a perpetual licence and which is used to support clinical records management in and between GP practices within NHS Scotland which in turn deliver critical clinical services to citizens.

Lot Information

Lot 1

The provision of support for software in which the contracting authority holds a perpetual licence and which is used to support clinical records management in and between GP practices within NHS Scotland which in turn deliver critical clinical services to citizens. --- The contract will provide continuity of service based upon the existing solution in which there has been significant prior investment, development of expertise within the user community and on which current operational processes within GP practices and the wider NHS Scotland rely. --- The contract will be for a maximum period of 4 years or until a successor system is implemented for which an Outline Business Case to proceed to tender has been approved.

Procurement Information

The contracting authority holds a perpetual licence to use the relevant software and the supplier is the exclusive sub-contractor providing support for that software within the geographical area of Scotland. Through that sub-contract the supplier has access to the necessary support from the owner of the intellectual property rights in the Software and is therefore the only economic operator who can supply the required support services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000688260
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446514
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,937,000 £1M-£10M

Notice Dates

Publication Date
21 Apr 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Apr 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Microtech Support Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444672
    The provision of support for Docman 7.X and Docman Transfer as used in GP Practices in Scotland - This is a voluntary ex ante transparency (VEAT) notice. The provision of support for software in which the contracting authority holds a perpetual licence and which is used to support clinical records management in and between GP practices within NHS Scotland which in turn deliver critical clinical services to citizens.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446514
    The provision of support for Docman 7.X and Docman Transfer as used in GP Practices in Scotland - This is a contract award notice, following publicaton of a voluntary ex ante transparency (VEAT) notice. --- The provision of support for software in which the contracting authority holds a perpetual licence and which is used to support clinical records management in and between GP practices within NHS Scotland which in turn deliver critical clinical services to citizens.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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