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National Library of Scotland- Provision of Audience Development Programme Services

National Library of Scotland

This public procurement record has 2 releases in its history.

Award

02 Aug 2022 at 01:00

PCS Notice - Website Contract Award Notice
Tender

02 May 2022 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The National Library of Scotland is seeking a sector-leading organisation to provide Audience Development Programme Services. This procurement, characterised as an open tender process, is currently in the Award stage following the contract signing on 27 July 2022. The contract has a budget of approximately £30,000 to £40,000 per year for a total duration of two years, set to commence on 1 August 2022 and concluding on 31 July 2024. Interested suppliers were invited to a public meeting in Edinburgh on 11 May 2022, and the tender closed on 24 May 2022.

This tender presents significant opportunities for businesses specialising in audience development, cultural services, and market research. Companies that can demonstrate expertise in creating tailored audience engagement strategies, conducting audience research, and providing staff training will be particularly well-suited to compete. The contract allows for subcontracting certain elements, thus fostering collaboration and innovation among SMEs and larger agencies alike to meet the Library’s strategic objectives outlined in its 2020-2025 Library Strategy.

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Notice Information

Notice Title

National Library of Scotland- Provision of Audience Development Programme Services

Notice Description

To realise the strategic objectives outlined in the Library Strategy 2020 - 2025 'Reaching People', Strategy | National Library of Scotland (nls.uk )the Library requires the services of a sector-leading organisation or agency to facilitate the delivery of an audience development programme, audience research and staff training and workshops. This will be a fully managed service, subcontracted as required and will comprise of the following : An audience development programme - an evidence-based approach to tailoring services and programmes for specific audiences, as well as driving audience growth and diversity. Creating change and new ways of working, it is a comprehensive and results-driven audience development plan involving a timetabled, budgeted and resourced range of activities. It's expected these plans will be set once a year as part of the overall audience development programme. Staff engagement and consultation services Audience research Delivery of audience development plans Staff training Workshops or similar The Library's procurement policy and procedures requires all service contracts over 50k GBP and below the Regulated threshold of 115,633 GBP(excluding vat) as at 1 January 2022, to be tendered in accordance with the Procurement Reform (Scotland) Act 2014 and advertised as a public contract opportunity on the Public Contracts Scotland Advertising Portal. This is a one-off contract requirement covering a period of two years (24 months) with a budget in the region of 30,000 GBP to 40,000 GBP per 12 month period.

Lot Information

Lot 1

Scope of requirement - (Extract) Facilitate and deliver and organisation-wide audience development programme. You are required to provide your proposed solution, by responding to the questions contained within the "Quality Schedule - Technical Response" and associated pricing, by completing the "Pricing Schedule - Commercial Response" to deliver the audience development plans for 2 years along with, audience research and staff engagement, plus training and workshop programme as detailed in full below. The Library requires a fully managed service but accepts that there may be a need to subcontract certain elements and if that is the case, this needs to be referenced in your proposed solution. In order to realise the strategic objectives outlined in 'Reaching People', the Library must engage a sector-leading organisation or agency to lead and facilitate an audience development programme, including the delivery of an audience development plan for 2 financial and planning years. Financial and planning year 2023-2024 Financial and planning year 2024-2025 The Library's financial and planning year runs from 1st April to 31st March. The final and agreed 2023-24 audience development plan must be delivered to the Library by 31st January 2023 with the first draft made available to the Library's Head of Media & External Relations by 9 December 2022. The full scope of requirement and information with regards to the tender format is as detailed in the Invitation to tender and associated documents available for download with this contract notice. To ensure tender compliance , Service providers must complete and submit both an SPD and tendered response.. Economic operators may be excluded from this competition if they are in any situations referred to in SPD document , that you are required to complete with your tender submission.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000691097
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG455236
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

73000000 - Research and development services and related consultancy services

73200000 - Research and development consultancy services

79310000 - Market research services

79312000 - Market-testing services

79342000 - Marketing services

79413000 - Marketing management consultancy services

79416000 - Public relations services

79416100 - Public relations management services

79416200 - Public relations consultancy services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
£75,250 Under £100K

Notice Dates

Publication Date
2 Aug 20224 years ago
Submission Deadline
24 May 2022Expired
Future Notice Date
Not specified
Award Date
27 Jul 20224 years ago
Contract Period
1 Aug 2022 - 31 Jul 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

The Audience Agency

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=8
    13th May 2022 - Questions and answers from the event day are summarised in this document.
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=2
    2nd May 2022 - Audience development requirement specification
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=3
    2nd May 2022 - Audience Development ITT - Appendix 1-4 - To be completed and returned
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=4
    2nd May 2022 - Audience development- conditions on contract for services model form
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=5
    2nd May 2022 - Audience development - Pricing Schedule - commercial response to to be completed and returned
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=6
    2nd May 2022 - Audience development - Evaluation Matrix (Example)- to be used on the tender - for information only
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=7
    2nd May 2022 - Audience development - Quality Schedule - technical response to to be completed and returned
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY447261&idx=1
    2nd May 2022 - Audience Development Invitation to Tender
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447261
    National Library of Scotland- Provision of Audience Development Programme Services - To realise the strategic objectives outlined in the Library Strategy 2020 - 2025 'Reaching People', Strategy | National Library of Scotland (nls.uk )the Library requires the services of a sector-leading organisation or agency to facilitate the delivery of an audience development programme, audience research and staff training and workshops. This will be a fully managed service, subcontracted as required and will comprise of the following : An audience development programme - an evidence-based approach to tailoring services and programmes for specific audiences, as well as driving audience growth and diversity. Creating change and new ways of working, it is a comprehensive and results-driven audience development plan involving a timetabled, budgeted and resourced range of activities. It's expected these plans will be set once a year as part of the overall audience development programme. Staff engagement and consultation services Audience research Delivery of audience development plans Staff training Workshops or similar The Library's procurement policy and procedures requires all service contracts over 50k GBP and below the Regulated threshold of 115,633 GBP(excluding vat) as at 1 January 2022, to be tendered in accordance with the Procurement Reform (Scotland) Act 2014 and advertised as a public contract opportunity on the Public Contracts Scotland Advertising Portal. This is a one-off contract requirement covering a period of two years (24 months) with a budget in the region of 30,000 GBP to 40,000 GBP per 12 month period.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG455236
    National Library of Scotland- Provision of Audience Development Programme Services - To realise the strategic objectives outlined in the Library Strategy 2020 - 2025 'Reaching People', Strategy | National Library of Scotland (nls.uk )the Library requires the services of a sector-leading organisation or agency to facilitate the delivery of an audience development programme, audience research and staff training and workshops. This will be a fully managed service, subcontracted as required and will comprise of the following : An audience development programme - an evidence-based approach to tailoring services and programmes for specific audiences, as well as driving audience growth and diversity. Creating change and new ways of working, it is a comprehensive and results-driven audience development plan involving a timetabled, budgeted and resourced range of activities. It's expected these plans will be set once a year as part of the overall audience development programme. Staff engagement and consultation services Audience research Delivery of audience development plans Staff training Workshops or similar The Library's procurement policy and procedures requires all service contracts over 50k GBP and below the Regulated threshold of 115,633 GBP(excluding vat) as at 1 January 2022, to be tendered in accordance with the Procurement Reform (Scotland) Act 2014 and advertised as a public contract opportunity on the Public Contracts Scotland Advertising Portal. This is a one-off contract requirement covering a period of two years (24 months) with a budget in the region of 30,000 GBP to 40,000 GBP per 12 month period.

Open Contracting Data Standard (OCDS)

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