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Document storage and Archiving

Scottish Enterprise

This public procurement record has 1 release in its history.

Award

06 Jun 2022 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Scottish Enterprise is seeking a supplier for a contract titled "Document Storage and Archiving." This procurement process falls under the services category and is located in Glasgow, UK. The contract is awarded following an open procedure, and it involves storing and managing offsite archived records for Scottish Enterprise. The contract duration is five years, with the option to extend for a further two years. The award was signed on 29 April 2022, and the total contract value is £350,000.

This tender presents significant opportunities for businesses specialising in records management, storage solutions, and logistics. Companies that can offer efficient document retrieval services, including a 'rush' delivery option, are particularly well-positioned to compete. Given the emphasis on managing physical records across multiple Scottish locations, firms capable of providing comprehensive facilities and management reports will likely thrive in this contract landscape.

How relevant is this notice?

Notice Information

Notice Title

Document storage and Archiving

Notice Description

Scottish Enterprise (SE) require a supplier to store and manage its offsite archived hard copy and other media records. The supplier will be required to store records, deliver records to and pick records up from our 12 Scottish offices by request and to destroy records which have been approved for destruction by SE. The contract will be in place for a period of 5 years with the option to extend for a further 2

Lot Information

Lot 1

Scottish Enterprise (SE) require a supplier to store and manage its offsite archived hard copy and other media records. The supplier will be required to store records, deliver records to and pick records up from our 12 Scottish offices by request and to destroy records which have been approved for destruction by SE. The ability to provide a 'rush' 2hr and half day delivery service is required on occasion. Access to view archived records at the supplier's site is also required once or twice a year subject to business need. Regular management reports will be required including information on the supplier's ability to provide access to online systems to manage requests.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000695855
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450370
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79995100 - Archiving services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
6 Jun 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Apr 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Enterprise
Additional Buyers

Scottish Government

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

Iron Mountain

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450370
    Document storage and Archiving - Scottish Enterprise (SE) require a supplier to store and manage its offsite archived hard copy and other media records. The supplier will be required to store records, deliver records to and pick records up from our 12 Scottish offices by request and to destroy records which have been approved for destruction by SE. The contract will be in place for a period of 5 years with the option to extend for a further 2

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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