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Workspace Management System for SPS Headquarters

Scottish Prison Service

This public procurement record has 1 release in its history.

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15 Jul 2022 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The procurement process for the Workspace Management System was conducted by the Scottish Prison Service, which is based in Edinburgh, UK. The project aims to facilitate staff operations at the new SPS Headquarters, set to open in October 2022, by providing a system that enables the booking of desks, meeting rooms, lockers, and parking. This service procurement is currently complete, with the award process noted on 15th July 2022. The contract, valued at £40,500, was signed on 24th May 2022, following a competitive tender process that received five bids.

This tender presents a significant opportunity for businesses specialising in workspace management technology, particularly those that can provide integrated solutions that link with existing platforms like Microsoft Office 365. Smaller and medium enterprises (SMEs) with expertise in software development, user experience design, and facility management services would be well-suited to compete. This project not only aligns with the growing trend of hybrid working but also underscores the need for innovative and efficient office solutions in the public sector.

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Notice Information

Notice Title

Workspace Management System for SPS Headquarters

Notice Description

SPS is relocating to a new HQ site in October 2022. There is reduced floor space available at the new site and in order to avoid over-occupation of the new office SPS has a requirement for a workspace management system to enable staff to book facilities and make the best use of hybrid working. The system will allow staff to book desks, meeting rooms, lockers and parking spaces from both a mobile app and desktop and will link in with Microsoft Office 365. It requires to be easily accessible by staff, require minimal coordination and provide a range of management information to maximise the benefits to be gained from the system.

Lot Information

Lot 1

SPS is relocating to a new HQ site in October 2022. There is reduced floor space available at the new site and in order to avoid over-occupation of the new office SPS has a requirement for a workspace management system to enable staff to book facilities and make the best use of hybrid working. The system will allow staff to book desks, meeting rooms, lockers and parking spaces from both a mobile app and desktop and will link in with Microsoft Office 365. It requires to be easily accessible by staff, require minimal coordination and provide a range of management information to maximise the benefits to be gained from the system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000699927
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454091
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212517 - IT software development services

72263000 - Software implementation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£40,500 Under £100K

Notice Dates

Publication Date
15 Jul 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 May 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Condeco Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454091
    Workspace Management System for SPS Headquarters - SPS is relocating to a new HQ site in October 2022. There is reduced floor space available at the new site and in order to avoid over-occupation of the new office SPS has a requirement for a workspace management system to enable staff to book facilities and make the best use of hybrid working. The system will allow staff to book desks, meeting rooms, lockers and parking spaces from both a mobile app and desktop and will link in with Microsoft Office 365. It requires to be easily accessible by staff, require minimal coordination and provide a range of management information to maximise the benefits to be gained from the system.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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