Planned Preventative Maintenance of Air Conditioning

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000703694-2023-04-20T00:00:00Z",
    "date": "2023-04-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000703694",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-86",
            "name": "Dumfries and Galloway Council",
            "identifier": {
                "legalName": "Dumfries and Galloway Council"
            },
            "address": {
                "streetAddress": "Procurement Team, Carruthers House",
                "locality": "Dumfries",
                "region": "UKM92",
                "postalCode": "DG1 2HP"
            },
            "contactPoint": {
                "name": "Euan Kidd",
                "email": "Procurement.ConstructionFacilities@dumgal.gov.uk",
                "telephone": "+44 3033333000",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.dumgal.gov.uk"
            }
        },
        {
            "id": "org-96",
            "name": "Dumfries Sheriff Court",
            "identifier": {
                "legalName": "Dumfries Sheriff Court"
            },
            "address": {
                "streetAddress": "40 Buccleugh Street",
                "locality": "Dumfries",
                "postalCode": "DG1 2AN"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-7",
            "name": "Dumfries and Galloway Council",
            "identifier": {
                "legalName": "Dumfries and Galloway Council"
            },
            "address": {
                "streetAddress": "Procurement Team, Carruthers House",
                "locality": "Dumfries",
                "region": "UKM92",
                "postalCode": "DG1 2HP"
            },
            "contactPoint": {
                "name": "Craig Wilson",
                "email": "craig.wilson@dumgal.gov.uk",
                "telephone": "+44 3033333000",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.dumgal.gov.uk"
            }
        },
        {
            "id": "org-166",
            "name": "Ayrshire Refrigeration Ltd.",
            "identifier": {
                "legalName": "Ayrshire Refrigeration Ltd."
            },
            "address": {
                "streetAddress": "6 Fort Street",
                "locality": "Ayr",
                "region": "UKM",
                "postalCode": "KA7 1HU"
            },
            "contactPoint": {
                "telephone": "+44 1292266662"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-114",
            "name": "Dumfries Sheriff Court",
            "identifier": {
                "legalName": "Dumfries Sheriff Court"
            },
            "address": {
                "streetAddress": "40 Buccleuch Street",
                "locality": "Dumfries",
                "postalCode": "DG1 2AN"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Dumfries and Galloway Council",
        "id": "org-7"
    },
    "tender": {
        "id": "DGT/1318/20",
        "title": "Planned Preventative Maintenance of Air Conditioning",
        "description": "Dumfries and Galloway is seeking offers from suitable organisations to undertake a fully Measured Term Contract for Planned Preventative Maintenance of Air Conditioning which shall ensure that Dumfries and Galloway Council carries out the maintenance and Integrity of all Air Conditioning within Council Premises.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42510000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "At sites throughout the Dumfries and Galloway Council area."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM92"
                    },
                    {
                        "region": "UKM92"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 130000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2022-09-16T14:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-09-16T14:00:00Z"
        },
        "documents": [
            {
                "id": "AUG456533",
                "documentType": "contractNotice",
                "title": "Planned Preventative Maintenance of Air Conditioning",
                "description": "Dumfries and Galloway is seeking offers from suitable organisations to undertake a fully Measured Term Contract for Planned Preventative Maintenance of Air Conditioning which shall ensure that Dumfries and Galloway Council carries out the maintenance and Integrity of all Air Conditioning within Council Premises.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456533",
                "format": "text/html"
            },
            {
                "id": "APR476717",
                "documentType": "awardNotice",
                "title": "Planned Preventative Maintenance of Air Conditioning",
                "description": "Dumfries and Galloway is seeking offers from suitable organisations to undertake a fully Measured Term Contract for Planned Preventative Maintenance of Air Conditioning which shall ensure that Dumfries and Galloway Council carries out the maintenance and Integrity of all Air Conditioning within Council Premises.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR476717",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This Invitation to Tender is seeking offers from suitable organisations to undertake a semi -Comprehensive Measured Term Contract for Servicing & Maintenance Air Conditioning and associated equipment. The aforementioned requirements shall be carried out within Bi-annual visits, however, where the manufacturer recommends further servicing shall be incorporated within the rates. This shall ensure that Dumfries & Galloway Council carry out the maintenance and maintain Integrity of all Air Conditioning and associated equipment ensuring safe working conditions for both contractor and client. This contract will be tendered as one lot allowing for one single contractor. A provisional list of properties is supplied, and sites may be removed or added throughout the length of the contract.. Scotland Excel is acting on behalf of Dumfries and Galloway Council in the execution of this Tender, but will not be party to the contract or the management of the contract through its lifetime.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract shall be for an initial period of three years with Dumfries and Galloway Council having the option to extend for a further two 12-month periods based on the same terms, conditions and rates within the Schedule of Rates."
                }
            }
        ],
        "bidOpening": {
            "date": "2022-09-16T14:00:00Z",
            "description": "All tenders will be opened in a secure location and witnessed by members of the corporate procurement team."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Quality Management Procedures: The bidder must have documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. Health and Safety (H&S) Procedures: The bidder must have a regularly reviewed and documented policy for H&S management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of H&S management and compliance with legislation."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "SPD Q4C.6 The following educational and professional qualifications are held by the service provider or the contractor itself: The contractor must be a member of or carry the following certification: - Constructionline Gold Safe Contractor ISO9001 or Quality Guild REFCOM registered. Approved installer i.e., Daikin"
                },
                {
                    "type": "economic",
                    "description": "SPD Q4B.2.1 The bidder should provide its yearly (\"specific\") turnover in the business area(s) covered by the contract and specified in the relevant Contract Notice.",
                    "minimum": "The bidder must provide two years turnover and subsequent financial information by completing the \"Appendix A - SPD Part 4B Financial Information\" template."
                },
                {
                    "type": "technical",
                    "description": "SPD Q4C.2 Please provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise.",
                    "minimum": "Tenderers will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "The initial contract will be for 3 years to 2025, with the option to extend for two further 12-month periods to 2027. Any future tenders will be advertised on PCS."
        }
    },
    "language": "EN",
    "description": "Environmental Management: Tenderers must hold a UKAS (or equivalent) accredited independent third-party certification of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. Or Procedures for dealing with waste (e.g., waste management plans, waste segregation, recycling etc.,) And Documented arrangements for ensuring that any supplier the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the tenderers supply chain. Scotland Excel is acting on behalf of Dumfries and Galloway Council in the execution of this Tender, but will not be party to the Framework or the management of the Framework through its lifetime. (SC Ref:729867)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000703694"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000703694"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "DGT/1318/20",
            "suppliers": [
                {
                    "id": "org-166",
                    "name": "Ayrshire Refrigeration Ltd."
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "DGT/1318/20",
            "awardID": "DGT/1318/20",
            "status": "active",
            "value": {
                "amount": 62599.75,
                "currency": "GBP"
            },
            "dateSigned": "2023-04-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "501",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "502",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "503",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "504",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "505",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}