Award

Invitation to Tender for the Supply and Delivery of Dairy Products

ORKNEY ISLANDS COUNCIL

This public procurement record has 3 releases in its history.

Award

01 Feb 2023 at 00:00

TenderUpdate

13 Oct 2022 at 00:00

Tender

10 Oct 2022 at 00:00

Summary of the contracting process

The Orkney Islands Council, along with NHS Orkney, is inviting tenders for the supply and delivery of dairy products to various establishments in Orkney and Balfour Hospital. The procurement stage is active, with a tender deadline of 7th November 2022. The main procurement category is goods, with a contract value of 403,435 GBP. The procurement method used is an open procedure.

This tender offers opportunities for businesses involved in the dairy products industry to compete for a long-term contract supplying a range of establishments, including schools, care homes, and hospitals. Businesses with experience in food supply chains and logistics would be well-suited to bid for this tender. The contract involves a continuing requirement for five years, providing a stable business opportunity for successful bidders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Invitation to Tender for the Supply and Delivery of Dairy Products

Notice Description

The Authority and NHS Orkney requires the supply and delivery of dairy products to a number of authority establishments throughout Orkney and Balfour Hospital.

Lot Information

Lot 1

The Authority requires the supply and delivery of dairy products to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.

Renewal: Initial term of 3 years with 2 x 12 month extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000709605
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470067
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

15500000 - Dairy products

15550000 - Assorted dairy products

39222000 - Catering supplies

Notice Value(s)

Tender Value
£403,435 £100K-£500K
Lots Value
£403,435 £100K-£500K
Awards Value
Not specified
Contracts Value
£771 Under £100K

Notice Dates

Publication Date
1 Feb 20233 years ago
Submission Deadline
7 Nov 2022Expired
Future Notice Date
Not specified
Award Date
20 Dec 20223 years ago
Contract Period
1 Dec 2022 - 30 Nov 2027 Over 5 years
Recurrence
September 2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Additional Buyers

NHS ORKNEY

Contact Name
Denise Link
Contact Email
denise.link@orkney.gov.uk, ork-hb.feedback@nhs.net
Contact Phone
+44 01856873535, +44 1856888226

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall West and Orphir
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

JW GRAY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000709605-2023-02-01T00:00:00Z",
    "date": "2023-02-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000709605",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-88",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "Denise.link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-89",
            "name": "NHS Orkney",
            "identifier": {
                "legalName": "NHS Orkney"
            },
            "address": {
                "streetAddress": "The Balfour, New Foreland Road",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NZ"
            },
            "contactPoint": {
                "email": "ork-hb.feedback@nhs.net",
                "telephone": "+44 1856888226"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-45",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "org-12",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "Denise.link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-13",
            "name": "NHS Orkney",
            "identifier": {
                "legalName": "NHS Orkney"
            },
            "address": {
                "streetAddress": "The Balfour, New Foreland Road",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NZ"
            },
            "contactPoint": {
                "email": "ork-hb.feedback@nhs.net",
                "telephone": "+44 1856888226"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-428",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "Denise.link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-429",
            "name": "NHS Orkney",
            "identifier": {
                "legalName": "NHS Orkney"
            },
            "address": {
                "streetAddress": "The Balfour, New Foreland Road",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NZ"
            },
            "contactPoint": {
                "email": "ork-hb.feedback@nhs.net",
                "telephone": "+44 1856888226"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-430",
            "name": "JW Gray & Co",
            "identifier": {
                "legalName": "JW Gray & Co"
            },
            "address": {
                "streetAddress": "Gremista Ind Est, Lerwick, Shetland",
                "locality": "Lerwick",
                "region": "UKM66",
                "postalCode": "ZE1 0PX"
            },
            "contactPoint": {
                "telephone": "+44 01595693749",
                "faxNumber": "+44 01595694485"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-431",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall",
                "postalCode": "KW15 1PD"
            },
            "contactPoint": {
                "telephone": "+44 1856872110",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-428"
    },
    "tender": {
        "id": "OIC/PROC/1611",
        "title": "Invitation to Tender for the Supply and Delivery of Dairy Products",
        "description": "The Authority and NHS Orkney requires the supply and delivery of dairy products to a number of authority establishments throughout Orkney and Balfour Hospital.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "39222000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15500000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15550000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Orkney"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 403435,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-11-07T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-11-07T14:00:00Z"
        },
        "documents": [
            {
                "id": "OCT461251",
                "documentType": "contractNotice",
                "title": "Invitation to Tender for the Supply and Delivery of Dairy Products",
                "description": "The Authority and NHS Orkney requires the supply and delivery of dairy products to a number of authority establishments throughout Orkney and Balfour Hospital.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461251",
                "format": "text/html"
            },
            {
                "id": "OCT461251-1",
                "title": "001 - ITT Supply and Delivery of Dairy Products",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT461251&idx=1",
                "datePublished": "2022-10-10T08:50:10Z",
                "dateModified": "2022-10-10T08:50:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT461251-2",
                "title": "002 - Appendix 2 - Compliance Statement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT461251&idx=2",
                "datePublished": "2022-10-10T08:50:10Z",
                "dateModified": "2022-10-10T08:50:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT461251-3",
                "title": "Amended dates in relation to tender submission date, date for questions via PCS Q&A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT461251&idx=3",
                "datePublished": "2022-10-13T14:20:01Z",
                "dateModified": "2022-10-13T14:20:01Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB470067",
                "documentType": "awardNotice",
                "title": "Invitation to Tender for the Supply and Delivery of Dairy Products",
                "description": "The Authority and NHS Orkney requires the supply and delivery of dairy products to a number of authority establishments throughout Orkney and Balfour Hospital.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470067",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Authority requires the supply and delivery of dairy products to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.",
                "status": "complete",
                "value": {
                    "amount": 403435,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Delivery",
                            "description": "37.5"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2022-12-01T00:00:00Z",
                    "endDate": "2027-11-30T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term of 3 years with 2 x 12 month extensions"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-11-07T14:00:00Z",
            "address": {
                "streetAddress": "PCS Postbox opening via Teams"
            },
            "description": "Three Officers with delegated authority"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "economic",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module"
                },
                {
                    "type": "technical",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "39222000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "September 2027"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-13",
                "description": "Delay in release on PCS",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2022-11-07T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-11-10T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2022-11-07T14:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-11-10T14:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-028344"
        }
    ],
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. The value included in Section 11.1.7 of 771.30 GBP is based on a \"basket\" of goods the final value of the contract is dependent on the amount of goods ordered during the lifetime of the contract. (SC Ref:720697)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000709605"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000709605"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000709605"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "OIC/PROC/1611",
            "suppliers": [
                {
                    "id": "org-430",
                    "name": "JW Gray & Co"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "OIC/PROC/1611",
            "awardID": "OIC/PROC/1611",
            "status": "active",
            "value": {
                "amount": 771.3,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-20T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "723",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "724",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "725",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "726",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "727",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}