Integrated Housing and Finance Management Cloud-Based System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000710403-2023-03-20T00:00:00Z",
    "date": "2023-03-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000710403",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-69",
            "name": "Partick Housing Association Limited",
            "identifier": {
                "legalName": "Partick Housing Association Limited"
            },
            "address": {
                "streetAddress": "10 Mansfield Street, Partick",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G11 5QP"
            },
            "contactPoint": {
                "name": "John McIntyre",
                "email": "mcintyre@partickha.org.uk",
                "telephone": "+44 1413573773",
                "faxNumber": "+44 1413574053",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.partickha.org.uk"
            }
        },
        {
            "id": "org-17",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-223",
            "name": "Partick Housing Association Limited",
            "identifier": {
                "legalName": "Partick Housing Association Limited"
            },
            "address": {
                "streetAddress": "10 Mansfield Street, Partick",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G11 5QP"
            },
            "contactPoint": {
                "name": "John McIntyre",
                "email": "jmcintyre@partickha.org.uk",
                "telephone": "+44 1413573773",
                "faxNumber": "+44 1413574053",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.partickha.org.uk"
            }
        },
        {
            "id": "org-224",
            "name": "HomeMaster",
            "identifier": {
                "legalName": "HomeMaster"
            },
            "address": {
                "streetAddress": "11 Whittle Court, Knowlhill",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK5 8FT"
            },
            "contactPoint": {
                "telephone": "+44 7539031051"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-6",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "email": "glasgow@scotcourts.gov.uk",
                "telephone": "+44 1414298888",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Partick Housing Association Limited",
        "id": "org-223"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000710403",
        "title": "Integrated Housing and Finance Management Cloud-Based System",
        "description": "Partick Housing Association is awarding a contract for a fully hosted, secure, Cloud-based IT application (SaaS) for integrated housing, finance and factoring management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association including enabling efficiencies, user-friendly and intuitive to use.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-11-18T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT461907",
                "documentType": "contractNotice",
                "title": "Integrated Housing and Finance Management Cloud-Based System",
                "description": "Partick Housing Association is looking to upgrade to a fully hosted, secure, Cloud-based IT application (SaaS) for integrated housing, finance and factoring management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association including enabling efficiencies, user-friendly and intuitive to use.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461907",
                "format": "text/html"
            },
            {
                "id": "OCT461907-1",
                "title": "SPD Instructions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT461907&idx=1",
                "datePublished": "2022-10-17T14:50:23Z",
                "dateModified": "2022-10-17T14:50:23Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT461907-2",
                "title": "SPD for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT461907&idx=2",
                "datePublished": "2022-10-17T14:50:23Z",
                "dateModified": "2022-10-17T14:50:23Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT461907-3",
                "title": "Schedule for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT461907&idx=3",
                "datePublished": "2022-10-17T14:50:23Z",
                "dateModified": "2022-10-17T14:50:23Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR474081",
                "documentType": "awardNotice",
                "title": "Integrated Housing and Finance Management Cloud-Based System",
                "description": "Partick Housing Association is awarding a contract for a fully hosted, secure, Cloud-based IT application (SaaS) for integrated housing, finance and factoring management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association including enabling efficiencies, user-friendly and intuitive to use.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474081",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Partick Housing Association is awarding a contract for a fully hosted, secure, Cloud-based IT application (SaaS) for integrated housing, finance and factoring management. Applicants had to demonstrate that they had a fully integrated system which includes the following facilities, and which is already implemented at 3 sites: CRM system; Rent management; Tenancy management; Reactive repairs; Planned and cyclical repairs; Asset register, including components; Warnings and alerts; Dashboards and reports; Factoring functionality, including the ability to manage cyclical maintenance funds and mandated (optional) works; Financial management of Group structure; Automated ARC reports and a customer portal for external users.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "options": {
                    "description": "The scope of the solution may be expanded over the years of the contract."
                },
                "hasOptions": true,
                "secondStage": {
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 extensions of up to 24 months each"
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contract will be subject to SLAs and KPIs"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2022-11-28T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Minimum annual turnover of 200,000GBP in each of the last 3 years 2 sets of signed Financial Accounts must be submitted. Professional Risk Liability insurance 2,000,000GBP Employer's Liability 10,000,000 GBP Public liability 10,000,000 GBP",
                    "minimum": "Current assets / Current Liabilities must be at least 1.0 in the last 2 years Total Assets - Total Liabilities must be positive in the last 2 years As part of the process, a financial assessment of bidders will be carried out. Partick Housing Association may use a third-party financial assessment service to determine bidders' financial position, and may request management accounts as well as published financial statements submitted by bidders to verify information or gain further detail or more up to date information"
                },
                {
                    "type": "technical",
                    "description": "Applicants must confirm they have experience of 3 implementations (gone live) of a cloud-based integrated system that covers the fully requirements."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "5-9 years"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:726404)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000710403"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000710403"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000710403-1",
            "suppliers": [
                {
                    "id": "org-224",
                    "name": "HomeMaster"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000710403-1",
            "awardID": "ocds-r6ebe6-0000710403-1",
            "status": "active",
            "value": {
                "amount": 370000,
                "currency": "GBP"
            },
            "dateSigned": "2023-03-14T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-029183"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "722",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "723",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "724",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "725",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "726",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}