Tender

Provision of Legal Services, 2023 - 2026

CAIRN HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Tender

02 Dec 2022 at 00:00

Summary of the contracting process

The Cairn Housing Association is seeking legal services for a 3+1+1 years contract based in Edinburgh, Scotland. The procurement stage is active with a tender deadline of 13th January 2023. The services required include Property and Housing Management, Human Resources and Employment, Corporate and Governance, Financial Management, Transfer of Engagement, Procurement, Data Protection, and Freedom of Information.

This tender offers opportunities for law firms or legal service providers interested in long-term contracts within the housing sector. The evaluation process involves a single stage invitation to tender with a focus on both price and quality. The Legal Services tender, with a predominant focus on quality, also requires adherence to specific selection criteria. Businesses tendering must be members of the Law Society of Scotland and the execution of services is reserved for a particular profession.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Legal Services, 2023 - 2026

Notice Description

3+1+1 years contract to provide the following legal services to an Edinburgh-based registered social landlord, providing housing and factoring services across Scotland: Property and Housing Management; Human Resources and Employment; Corporate and Governance; Financial Management; Transfer of Engagement; Procurement; Data Protection and Freedom of Information

Lot Information

Lot 1

Single stage invitation to tender, with evaluation based on 30% lowest price / 70% highest quality. Top three scorers in evaluation to be invited to interview, with final selection thereafter.

Renewal: Options to extend contract into fourth and fifth years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000715590
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC465865
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79100000 - Legal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Dec 20223 years ago
Submission Deadline
13 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CAIRN HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
enquiries@cairnha.com
Contact Phone
+44 8009903405

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4GH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000715590-2022-12-02T00:00:00Z",
    "date": "2022-12-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000715590",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-144",
            "name": "Cairn Housing Association",
            "identifier": {
                "legalName": "Cairn Housing Association"
            },
            "address": {
                "streetAddress": "Bellevue House, 22 Hopetoun Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH7 4GH"
            },
            "contactPoint": {
                "email": "enquiries@cairnha.com",
                "telephone": "+44 8009903405",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cairnha.com"
            }
        },
        {
            "id": "org-24",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Cairn Housing Association",
        "id": "org-144"
    },
    "tender": {
        "id": "CHG12/22-1",
        "title": "Provision of Legal Services, 2023 - 2026",
        "description": "3+1+1 years contract to provide the following legal services to an Edinburgh-based registered social landlord, providing housing and factoring services across Scotland: Property and Housing Management; Human Resources and Employment; Corporate and Governance; Financial Management; Transfer of Engagement; Procurement; Data Protection and Freedom of Information",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79100000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-01-13T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-01-13T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC465865",
                "documentType": "contractNotice",
                "title": "Provision of Legal Services, 2023 - 2026",
                "description": "3+1+1 years contract to provide the following legal services to an Edinburgh-based registered social landlord, providing housing and factoring services across Scotland: Property and Housing Management; Human Resources and Employment; Corporate and Governance; Financial Management; Transfer of Engagement; Procurement; Data Protection and Freedom of Information",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC465865",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC465865-1",
                "title": "Tender Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=1",
                "datePublished": "2022-12-02T13:20:18Z",
                "dateModified": "2022-12-02T13:20:18Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-2",
                "title": "Appendix 1 - Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=2",
                "datePublished": "2022-12-02T13:20:18Z",
                "dateModified": "2022-12-02T13:20:18Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-3",
                "title": "Appendix 2 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=3",
                "datePublished": "2022-12-02T13:20:18Z",
                "dateModified": "2022-12-02T13:20:18Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-4",
                "title": "Appendix 3 - Quality Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=4",
                "datePublished": "2022-12-02T13:20:18Z",
                "dateModified": "2022-12-02T13:20:18Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-5",
                "title": "Appendix 4 - Conflict of Interest Disclosure",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=5",
                "datePublished": "2022-12-02T13:20:18Z",
                "dateModified": "2022-12-02T13:20:18Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-6",
                "title": "Appendix 5 - Freedom of Information Statement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=6",
                "datePublished": "2022-12-02T13:20:18Z",
                "dateModified": "2022-12-02T13:20:18Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-7",
                "title": "Appendix 6 - Tender Declarations",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=7",
                "datePublished": "2022-12-02T13:20:19Z",
                "dateModified": "2022-12-02T13:20:19Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-8",
                "title": "Appendix 7 - Draft Data Sharing Agreement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=8",
                "datePublished": "2022-12-02T13:20:19Z",
                "dateModified": "2022-12-02T13:20:19Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC465865-9",
                "title": "Appendix 8 - Cairn CSR Policy",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC465865&idx=9",
                "datePublished": "2022-12-02T13:20:19Z",
                "dateModified": "2022-12-02T13:20:19Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single stage invitation to tender, with evaluation based on 30% lowest price / 70% highest quality. Top three scorers in evaluation to be invited to interview, with final selection thereafter.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Options to extend contract into fourth and fifth years."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-01-13T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers must be members of the Law Society of Scotland"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "79100000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=715590. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:715590) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=715590",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000715590"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}