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Gas Service Contract 2023 - 2028

Prospect Community Housing Ltd

This public procurement record has 3 releases in its history.

Award

15 Aug 2023 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

31 Mar 2023 at 01:00

OJEU - F14 - Corrigendum
Tender

08 Mar 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Prospect Community Housing Ltd has awarded a Gas Service Contract 2023 - 2028 to Saltire Facilities Management Ltd. The procurement involved gas servicing for tenant-occupied properties and additional work on void stage properties in Wester Hailes, Edinburgh. The contract, valued at £317,625, was signed on 25th July 2023 under a selective procurement method. The procurement stage was an Award, and the main procurement category was services. The contract involves a five-year duration with possible annual extensions.

This Gas Service Contract tender presents opportunities for businesses in the services sector, particularly those experienced in gas maintenance and facility management. Companies enrolled in relevant professional or trade registers, with specific gas maintenance turnovers, and necessary insurance coverage are well-suited to compete. The contract requires technical and professional ability demonstration through responses scored on a pass or fail basis. Interested businesses can access additional information and submit electronic responses through the Public Contracts Scotland website.

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Notice Information

Notice Title

Gas Service Contract 2023 - 2028

Notice Description

The Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.

Lot Information

Lot 1

Two stage tendering (all economic operators may submit a SPD (Scotland) application in accordance with Regulation 29 'Restricted Procedure' of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) document v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Renewal: May take up option of twelve month extensions up to a maximum of two further years (1/8/2026-31/7/2028) at an estimated value 100000GBP (excluding VAT) per annum. The annual estimated value of the contract is 100000 GBP excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000716895
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485948
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50531000 - Repair and maintenance services for non-electrical machinery

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£317,625 £100K-£500K

Notice Dates

Publication Date
15 Aug 20233 years ago
Submission Deadline
10 Apr 2023Expired
Future Notice Date
Not specified
Award Date
25 Jul 20233 years ago
Contract Period
1 Aug 2023 - 31 Jul 2028 Over 5 years
Recurrence
2028

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Prospect Community Housing Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH14 2TH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Pentland Hills
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Saltire Facilities Management Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR473166&idx=1
    8th March 2023 - SPD Document
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473166
    Gas Service Contract 2023 - 2028 - The Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485948
    Gas Service Contract 2023 - 2028 - The Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.

Open Contracting Data Standard (OCDS)

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