Award

HAVs monitoring system for Royal Botanic Garden Edinburgh (RBGE)

ROYAL BOTANIC GARDEN EDINBURGH

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Royal Botanic Garden Edinburgh has awarded a contract for a HAVs monitoring system. The tender aimed to provide equipment to monitor and measure staff machine usage that could cause Hand Arm Vibration Syndrome (HAVs). The procurement stage was completed on 14th February 2023. The system sought was GDPR compliant with cloud-based technology, benefiting small and medium enterprises (SMEs) in the goods sector. The contract value was GBP 27,000, with Reactec Ltd being the supplier. The buying organisation, based in Edinburgh, identified the need for real-time data reporting and multi-user accessibility.

This opportunity in HAVs monitoring system procurement by the Royal Botanic Garden Edinburgh presents a growth avenue for businesses specialised in providing off-the-shelf solutions. The system requirements support future expansion with features like real-time exposure level monitoring and automatic data reporting. Businesses capable of delivering scalable and GDPR-compliant systems using cloud technology would be well-suited to compete for this contract. The procurement process involved electronic submission and bid opening in a virtual setting, showcasing a modern approach to public procurement involving user-friendly tools and electronic payment options.

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Notice Title

HAVs monitoring system for Royal Botanic Garden Edinburgh (RBGE)

Notice Description

Our ambition is to provide equipment and a system to monitor, measure, alert and record the use by any member of staff of any machine which may cause HAVs (Hand Arm Vibration Syndrome) to complement our current risk assessment-based approach. We are looking for a ready-made, supported, off the shelf solution, HAVs monitoring system that that is also GDPR compliant and uses cloud-based technology for maximum accessibility.

Lot Information

Lot 1

Our ambition is to provide equipment and a system to monitor, measure, alert and record the use by any member of staff of any machine which may cause HAVs (Hand Arm Vibration Syndrome) to complement our current risk assessment-based approach. We are looking for a ready-made, supported, off the shelf solution, HAVs monitoring system that that is also GDPR compliant and uses cloud-based technology for maximum accessibility. The Need RBGE is looking for an off the shelf HAVs monitoring system which meets the following requirements: The HAVs system must be analytical and have real-time data reporting. The HAVs system must be GDPR compliant, and the data recorded be the sole property of the RBGE (Royal Botanic Garden Edinburgh) The HAVs system must support access by multiple users who can depending on permissions, analyse all or part of the data recorded i.e., by individual or team. The HAVs system should be scalable to support future operational needs, i.e., an increase in the number of users and the volume of data that is stored in it. The HAVs system should be capable of sending and receiving data automatically. The HAVs system should ideally allow exporting of all data (usable format) contained within in it at a future point in time. The HAVs system should initially be able support 30-40 (36 Devices in initial purchase) operators across 4 sites and 100+ Tools The HAVs monitoring equipment must include individual user cards which can be programmed to an individual and their individual exposure limits. The HAVs monitoring equipment must include individual machinery tags which are durable, discreet, robust useable on any machine that may cause HAVs. The HAVs individual machinery tags should be capable of recording Tool Exposure Points (TEP) and Sensed Exposure Points (SEP) The HAVs monitoring equipment must light, rechargeable, robust, waterproof (IP66 or greater), and wearable. Ability to turn off any GPS / Location tracking aspect of the device. The HAVs monitoring equipment recharging stations should be capable of charging between 5-10 units at a time. The HAVs monitoring equipment should display the information in clear and understandable way so that the operators can easily see their limits. The HAVs monitoring equipment must be capable of giving real time exposure level or time remaining on tool. The HAVs monitoring equipment must be able to alert user and managers of any over exposure to HAVs. Response should include training in the system and equipment supplied for all users online for the bulk of the users (40 users), on site training for the deployment of the device to Edinburgh. With train the trainer approach to allow of the deployment to other RBGE locations. 5 Docking Stations and 36 Initial Devices and 50 Straps and 100 tags.

Renewal: 24 Months (Two x 12 month extension)

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000719724
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471209
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)


CPV Codes

38434400 - Vibration analysers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£27,000 Under £100K

Notice Dates

Publication Date
14 Feb 20233 years ago
Submission Deadline
3 Feb 2023Expired
Future Notice Date
Not specified
Award Date
14 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ROYAL BOTANIC GARDEN EDINBURGH
Contact Name
Not specified
Contact Email
supplychain@rbge.org.uk
Contact Phone
+44 1312482909

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

REACTEC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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