Planning

Causewayside Building - Installation of a replacement smoke extract system

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 1 release in its history.

Planning

24 Jan 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The National Library of Scotland is planning a procurement process for the installation of a replacement smoke extract system at its Causewayside building in Edinburgh. The contract is expected to be valued at around 5 million GBP. Interested parties have an opportunity to participate by providing feedback in response to a Request for Information. The Library aims to ensure a competitive tendering environment and will use the market feedback to shape the procurement strategy. The expected timeline includes a potential tender publication in late Spring/Early Summer 2023, with an award in December 2023 and on-site work starting in April 2024.

This tender presents an opportunity for businesses in the construction and building maintenance industry to compete for a significant works contract. Companies with expertise in smoke extract systems, AHU upgrades, and damper replacement, as well as experience in large-scale building projects, would be well-suited to participate. The National Library of Scotland, as the contracting authority, seeks to engage with responsive and innovative businesses that can deliver high-quality work while adhering to project timelines and ensuring minimal disruption to the operational activities of the Causewayside building.

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Notice Information

Notice Title

Causewayside Building - Installation of a replacement smoke extract system

Notice Description

The National Library of Scotland is seeking to carry out the following works at its Causewayside building at 33 Salisbury Place, Edinburgh: Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated AHU upgrades and damper replacement. We are seeking feedback from the industry to determine market interest with regards to the procurement of this regulated works contract of circa 5M GBP (excluding vat) Information provided in response to the RFI will be used in the development of the procurement strategy(s) and determining the scope, ensuring that any procurement route either "Open" or "Restricted" subsequently selected is attractive to the marketplace and provide a competitive tendering environment for the delivery of the requirement. No single response will define the procurement strategy in totality, responses will however be used to inform the approach to market. It is the sole discretion of the Library to use or disregard information, comments etc. provided in respect of any response and or future correspondence when compiling tender documentation. This RFI summaries certain aspects of the scope of requirement and potential tender exercise(s). Additional information on Library procurement policy and procedures can be found at this link https://www.nls.uk/about-us/procurement

Lot Information

Lot 1

SCOPE OF WORKS (High level) The National Library of Scotland is seeking to carry out the following works at its Causewayside building at 33 Salisbury Place, Edinburgh: Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated AHU upgrades and damper replacement. Causewayside is the Library's largest property. It comprises 19,168m2 over 7 levels, two of which are below ground. It is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room. The building will be operational during the works and the National Collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed and commissioned before progressing to the next floor, with final commissioning on completion of all floors. The following works will be Contractor Design: The smoke Extract installation, Detailed design for opening and upstands, forms roof opening and upstands (inc all weather proofing), Detailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc all weather proofing).. It is estimated that any future tender arising in relation to this particular opportunity is anticipated to be published late Spring / Early Summer 2023 with an award in December 2023, mobilisation January 2024 through to March 2024 and start on site April 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000720038
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469442
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

51 - Installation services (except software)

CPV Codes

45000000 - Construction work

45212300 - Construction work for art and cultural buildings

45212330 - Library construction work

45214000 - Construction work for buildings relating to education and research

45220000 - Engineering works and construction works

45350000 - Mechanical installations

45351000 - Mechanical engineering installation works

51100000 - Installation services of electrical and mechanical equipment

51120000 - Installation services of mechanical equipment

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jan 20233 years ago
Submission Deadline
Not specified
Future Notice Date
1 May 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Contact Name
Linda MacMillan
Contact Email
l.macmillan@nls.uk
Contact Phone
+44 1316233700

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469442
    Causewayside Building - Installation of a replacement smoke extract system - The National Library of Scotland is seeking to carry out the following works at its Causewayside building at 33 Salisbury Place, Edinburgh: Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated AHU upgrades and damper replacement. We are seeking feedback from the industry to determine market interest with regards to the procurement of this regulated works contract of circa 5M GBP (excluding vat) Information provided in response to the RFI will be used in the development of the procurement strategy(s) and determining the scope, ensuring that any procurement route either "Open" or "Restricted" subsequently selected is attractive to the marketplace and provide a competitive tendering environment for the delivery of the requirement. No single response will define the procurement strategy in totality, responses will however be used to inform the approach to market. It is the sole discretion of the Library to use or disregard information, comments etc. provided in respect of any response and or future correspondence when compiling tender documentation. This RFI summaries certain aspects of the scope of requirement and potential tender exercise(s). Additional information on Library procurement policy and procedures can be found at this link https://www.nls.uk/about-us/procurement

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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