Award

Finance and HR System Specification

CITIZENS ADVICE SCOTLAND

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process is led by Citizens Advice Scotland in Edinburgh, UK, for the "Finance and HR System Specification" tender in the goods category. The tender has reached the award stage, with Kick ICT Ltd being awarded the contract valued at £50,000. Key dates include the contract signing on April 30, 2018. The main focus is on upgrading various financial and HR systems for increased efficiency and alignment with IT infrastructure.

This tender presents opportunities for businesses specializing in financial and HR systems to compete for contracts to upgrade existing systems. Companies with expertise in software development, IT infrastructure, and ongoing support services would be well-suited to bid for this tender. The procurement method used is an open procedure, inviting businesses to participate in the process transparently. The buying organisation, Citizens Advice Scotland, is seeking long-term solutions for improved budget management and HR support, offering a 3-year support contract as part of the tender requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Finance and HR System Specification

Notice Description

Finance and HR System

Lot Information

Lot 1

CAS currently uses Sun Systems v6.3 as its main financial package, along with the following linked products: Electronic Procurement System - P2P/FinDocs - v4 Reporting - QA Executive v10 Reporting/Loading data - QA Excel Budgeting - QA Budget Manager VAT Returns - MTD Supplier remittances - Spindle CAS currently uses Tensor as its HR System. This HRIS system must have a good basic functionality to allow CAS to collect and store employee information and support the HR team to perform their role in end-to-end human resources management. This is all hosted locally by CAS IT Services, on a number of virtual Windows Servers running server 2012 R2, IIS, MS SQL Server (where required) and linked by a 10GB network backbone. For information we have recently outsourced our payroll, the only link to the Ledger is the monthly journal to update the ledger and through the banking journal to update the payments processed. There is the need to upgrade or replace, and in particular replace the Budget Management product which we use extensively as it is no longer supported. We require to update systems, to ensure ongoing compatibility with our IT infrastructure, and to enhance efficiencies. This Quote is to cover an update/replacement of the necessary systems - in line with the requirements - along with 3 years ongoing support contract.

Renewal: This may be reviewed at the end of the 3 year period

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000720232
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480306
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£51,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£50,000 Under £100K

Notice Dates

Publication Date
6 Jun 20232 years ago
Submission Deadline
28 Feb 2023Expired
Future Notice Date
Not specified
Award Date
30 Apr 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CITIZENS ADVICE SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4GB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

KICK ICT

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000720232-2023-06-06T00:00:00Z",
    "date": "2023-06-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000720232",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-53",
            "name": "Citizens Advice Scotland",
            "identifier": {
                "legalName": "Citizens Advice Scotland"
            },
            "address": {
                "streetAddress": "Broadside, Powderhall Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH7 4GB"
            },
            "contactPoint": {
                "name": "Frances Donnelly",
                "email": "frances.donnelly@cas.org.uk",
                "telephone": "+44 1315501000",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Charity",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Advice and Advocacy",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cas.org.uk"
            }
        },
        {
            "id": "org-54",
            "name": "Edinburgh Sherriff Office",
            "identifier": {
                "legalName": "Edinburgh Sherriff Office"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "email": "frances.donnelly@cas.org.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-554",
            "name": "Citizens Advice Scotland",
            "identifier": {
                "legalName": "Citizens Advice Scotland"
            },
            "address": {
                "streetAddress": "Broadside, Powderhall Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH7 4GB"
            },
            "contactPoint": {
                "name": "Frances Donnelly",
                "email": "frances.donnelly@cas.org.uk",
                "telephone": "+44 1315501000",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Charity",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Advice and Advocacy",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cas.org.uk"
            }
        },
        {
            "id": "org-555",
            "name": "Kick ICT Ltd",
            "identifier": {
                "legalName": "Kick ICT Ltd"
            },
            "address": {
                "streetAddress": "Solais House, 19 Phoenix Cresent",
                "locality": "Bellshill",
                "region": "UKM95",
                "postalCode": "ML4 3NJ"
            },
            "contactPoint": {
                "telephone": "+44 764503796"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-556",
            "name": "Edinburgh Sherriff Office",
            "identifier": {
                "legalName": "Edinburgh Sherriff Office"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "email": "frances.donnelly@cas.org.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Citizens Advice Scotland",
        "id": "org-554"
    },
    "tender": {
        "id": "1",
        "title": "Finance and HR System Specification",
        "description": "Finance and HR System",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 51000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-02-28T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-02-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN469481",
                "documentType": "contractNotice",
                "title": "Finance and HR System Specification",
                "description": "Finance and HR System",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469481",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JAN469481-1",
                "title": "Finance and HR Systems Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469481&idx=1",
                "datePublished": "2023-01-25T10:45:49Z",
                "dateModified": "2023-01-25T10:45:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN480306",
                "documentType": "awardNotice",
                "title": "Finance and HR System Specification",
                "description": "Finance and HR System",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480306",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "CAS currently uses Sun Systems v6.3 as its main financial package, along with the following linked products: Electronic Procurement System - P2P/FinDocs - v4 Reporting - QA Executive v10 Reporting/Loading data - QA Excel Budgeting - QA Budget Manager VAT Returns - MTD Supplier remittances - Spindle CAS currently uses Tensor as its HR System. This HRIS system must have a good basic functionality to allow CAS to collect and store employee information and support the HR team to perform their role in end-to-end human resources management. This is all hosted locally by CAS IT Services, on a number of virtual Windows Servers running server 2012 R2, IIS, MS SQL Server (where required) and linked by a 10GB network backbone. For information we have recently outsourced our payroll, the only link to the Ledger is the monthly journal to update the ledger and through the banking journal to update the payments processed. There is the need to upgrade or replace, and in particular replace the Budget Management product which we use extensively as it is no longer supported. We require to update systems, to ensure ongoing compatibility with our IT infrastructure, and to enhance efficiencies. This Quote is to cover an update/replacement of the necessary systems - in line with the requirements - along with 3 years ongoing support contract.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This may be reviewed at the end of the 3 year period"
                }
            }
        ],
        "bidOpening": {
            "date": "2023-02-28T12:00:00Z",
            "address": {
                "streetAddress": "Edinburgh Office"
            },
            "description": "Head of Finance will open the submitted tenders received by that day and time."
        },
        "contractTerms": {
            "performanceTerms": "Details are in the tender document"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Details are in the tender document"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-04-28T00:00:00Z"
            }
        },
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "All information is in the Tender document (SC Ref:734445)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000720232"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000720232"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "Finance System",
            "suppliers": [
                {
                    "id": "org-555",
                    "name": "Kick ICT Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "Finance System",
            "awardID": "Finance System",
            "status": "active",
            "value": {
                "amount": 50000,
                "currency": "GBP"
            },
            "dateSigned": "2018-04-30T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1916",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1917",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1918",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1919",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1920",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}