Award

New Wooden Benches for Royal Botanic Garden Edinburgh (RBGE)

ROYAL BOTANIC GARDEN EDINBURGH

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Royal Botanic Garden Edinburgh has awarded a contract for the supply and ongoing maintenance of new wooden benches. The buying organization, based in Edinburgh, UK, initiated the tender process with the title "New Wooden Benches for Royal Botanic Garden Edinburgh (RBGE)" in the industry category of goods. The tender has completed the procurement stage, and the contract was signed on the 7th of June 2023. The procurement method was an open procedure, and the contract was awarded to Hastings Bespoke Ltd. The tender description outlines the specifications required for the benches, including materials, dimensions, maintenance, and delivery details. The location for delivery is RGBE Garden Edinburgh.

This tender for new wooden benches at the Royal Botanic Garden Edinburgh presents business growth opportunities for suppliers specialising in bespoke furniture construction and outdoor furnishing maintenance. Small and medium-sized enterprises (SMEs) with expertise in crafting sustainable, high-quality wooden benches may find this tender particularly suitable. The contract involves multiple orders annually, providing a steady workflow for the successful supplier. Companies offering unique design solutions, sustainably sourced materials, and efficient delivery and maintenance services are well-positioned to compete for this contract and support the enhancement of the garden environment.

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Notice Title

New Wooden Benches for Royal Botanic Garden Edinburgh (RBGE)

Notice Description

New Wooden Benches for Royal Botanic Garden Edinburgh (RBGE) We anticipate a minimum of 20 orders in 23/24, and a minimum of 10 orders every year thereafter. Please note that these figures are indicative only and the whole programme is dependent on demand - there is therefore no guarantee of work.

Lot Information

Lot 1

RBGE currently have 155 benches located within the Edinburgh Garden. These benches form part of a commemorative scheme whereby visitors can pay for a memorial to loved ones for a period of ten years. The first wave of ten-year sponsorships is about to come to an end and we foresee a number of renewals and new sponsorships happening over the course of the coming years. RBGE is looking to award a new contract for the supply and ongoing structural maintenance of benches. The minimum features of the required benches and supply: Armrests and back support; Compatible with current sizing of garden bench furniture. 1830 x 900 x 680mm (length x height x depth), Large enough to seat three average sized UK adults; Made from unvarnished certified sustainably sourced oak, with a preference for locally sourced material (please provide proof of certification upon tender submission); Pre-oiled with several coats of for example Osmo UV Protection Oil, or equivalent; Low maintenance design, including measures to minimise uptake of water through the legs; Must fit existing plaques of 120mm by 50mm on backrest; Warranty of a minimum of 2 years; RBGE requires quality craftsmanship in the construction and will not accept flat-pack submissions; A maximum lead time of twelve weeks from order to delivery; Service to include delivery and installation of bench in the Garden; Structural maintenance of all bench parts (rails, legs, arm rests, etc.) should there be any damage or severe degradation over the 10 year period. Each year the contractor will review own supplied benches within the Garden with the client and agree on a schedule of structural maintenance works where required. Damaged or faulty benches that fall within the warranty period to be uplifted, fixed and returned within 1 calendar month. A future requirement may be to service existing bench fleet in the garden. There is no requirement at this point. Existing bench sponsors will be given the option to either keep their existing bench or get a new bench for the second ten year period. New sponsors will receive a new bench. We anticipate a minimum of 20 orders in 23/24, and a minimum of 10 orders every year thereafter. The initial year demand may double the expect capacity.

Renewal: Additional 2 x 12 Month Extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000722650
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480443
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work


CPV Codes

34928400 - Urban furniture

39113600 - Benches

44230000 - Builders' carpentry

45420000 - Joinery and carpentry installation work

45422100 - Woodwork

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jun 20232 years ago
Submission Deadline
15 Mar 2023Expired
Future Notice Date
Not specified
Award Date
7 Jun 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Depends upon the Garden capacity and demand for benches. 4 years after award date if required. (April 2027)

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ROYAL BOTANIC GARDEN EDINBURGH
Contact Name
Not specified
Contact Email
supplychain@rbge.org.uk
Contact Phone
+44 1312482909

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

HASTINGS BESPOKE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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