Tender

Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland)

PROCUREMENT FOR HOUSING LTD (T/A PFH SCOTLAND)

This public procurement record has 2 releases in its history.

TenderUpdate

24 Jan 2025 at 00:00

Tender

13 Apr 2023 at 00:00

Summary of the contracting process

Procurement for Housing Ltd (t/a PfH Scotland) has initiated a tender for the establishment of a Dynamic Purchasing System (DPS) titled "Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System" for PfH Members in West Central Scotland. The procurement, classified under services, encompasses a variety of repair and maintenance works categorised into six lots: Joinery Repairs, Electrical Repairs, Plumbing Repairs, Voids and Multi Trade Work, Out of Hours, and Specialist Works. The DPS is planned to run for an initial four years with an option to extend for an additional three years, with a substantial estimated value over the maximum period. The process, presently in the tender stage with the deadline extended to 31 January 2029, invites qualified suppliers to meet distinct service requirements outlined by PfH Members, including housing associations in Inverclyde, East Renfrewshire, and Renfrewshire.

This comprehensive DPS presents significant growth opportunities for businesses skilled in various trades, particularly those specialising in repairs and maintenance services. By joining this DPS, contractors can continually compete for contracts tailored to the individual and collective needs of PfH Members, fostering long-term partnerships. Ideal candidates will have relevant experience, financial stability, and necessary accreditations such as NICEIC for electrical works. The procurement method follows a restricted procedure with selective submission requirements, ensuring that only qualified entities with solid performance capabilities and high standards, including health and safety policies, are shortlisted. This system not only streamlines the procurement process but also secures consistent work for suppliers, invigorating business growth and stability in the construction and maintenance sectors.

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Notice Title

Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland)

Notice Description

Procurement for Housing wish to establish a DPS for the delivery of responsive repairs, voids and multi trade project works for PfH Members throughout West Central Scotland. It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years. The estimated value is based on the maximum seven-year period. The opportunity has been divided into six categories as follows: 1. Joinery Repairs 2. Electrical Repairs 3. Plumbing Repairs 4. Voids and Multi Trade Work 5. Out of Hours 6. Specialist Works Organisations can apply to become qualified suppliers in one or more lots. iFlair is a consortium of housing associations in Inverclyde, East Renfrewshire and Renfrewshire. It is envisaged that member's will utilise this DPS for the procurement of contracts to deliver the services defined above based on their individual and/or joint requirements. At the invitation to tender stage PfH Members will define the requirements including tender requirements and specification, delivery model, pricing model and form of contract.

Lot Information

Joinery Repairs

Delivery of responsive joinery repairs and/or joinery refurbishment works and related planned preventative works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.

Renewal: It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Electrical Repairs

Delivery of responsive electrical repairs and/or electrical refurbishment works and related planned preventative works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.

Renewal: It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Plumbing Repairs

Delivery of responsive plumbing repairs and/or plumbing refurbishment works and related planned preventative works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.

Renewal: It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Voids and Multi Trade Work

Delivery of voids and associated refurbishment and/or minor project works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering voids on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.

Renewal: It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Out of Hours

Delivery of emergency responsive repairs requirements for all trades outside of standard working hours on a 365 basis. Qualified Contractors may be required to provide out of hours call handling and repairs diagnostics. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.

Renewal: It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Specialist Works

Delivery of specialist responsive repairs, refurbishment works and planned/preventative maintenance works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering relevant repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.

Renewal: It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000729089
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522458
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£42,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jan 20251 years ago
Submission Deadline
12 Apr 20272 years to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
PROCUREMENT FOR HOUSING LTD (T/A PFH SCOTLAND)
Contact Name
Iain Taylor, Patricia Conway
Contact Email
itaylor@pfh.co.uk, pconway@pfh.co.uk
Contact Phone
+44 8000315405

Buyer Location

Locality
STIRLING
Postcode
FK9 4TU
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM8 West Central Scotland

Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR476124
    Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland) - Procurement for Housing wish to establish a DPS for the delivery of responsive repairs, voids and multi trade project works for PfH Members throughout West Central Scotland. It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years. The estimated value is based on the maximum seven-year period. The opportunity has been divided into six categories as follows: 1. Joinery Repairs 2. Electrical Repairs 3. Plumbing Repairs 4. Voids and Multi Trade Work 5. Out of Hours 6. Specialist Works Organisations can apply to become qualified suppliers in one or more lots. iFlair is a consortium of housing associations in Inverclyde, East Renfrewshire and Renfrewshire. It is envisaged that member's will utilise this DPS for the procurement of contracts to deliver the services defined above based on their individual and/or joint requirements. At the invitation to tender stage PfH Members will define the requirements including tender requirements and specification, delivery model, pricing model and form of contract.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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