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TImetabling SaaS

University Of Edinburgh

This public procurement record has 2 releases in its history.

AwardUpdate

30 Mar 2026 at 01:00

OJEU - F20 - Modification Notice
Award

04 Jul 2023 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The procurement process for the "Timetabling SaaS" services, conducted by the University of Edinburgh, falls under the services category and is related to the education sector. Located in Edinburgh, the University's aim is to enhance and streamline its teaching and exam timetables through SaaS solutions. This contract, identified as EC0966, commenced on 11th March 2023, with an expiration date set for 10th March 2028. As per the latest update on 30th March 2026, a contract modification has been undertaken, continuing the relationship with the supplier, Eventmap Limited. The procurement method employed was an open procedure, indicating its completion stage with the focus on efficient timetable management facilitated by Eventmap Limited's platform. Key procurement documents, including the award notice, are available online as published by Public Contracts Scotland.

The "Timetabling SaaS" tender offers substantial opportunities for businesses specialising in software solutions focused on educational administration, especially small and medium-sized enterprises (SMEs) like Eventmap Limited, who initially won the contract. This business growth potential is particularly relevant for organisations capable of providing comprehensive software platforms to manage complex scheduling requirements. Businesses that can match these stringent quality and price criteria, emphasising 80% quality and 20% price, stand a chance to leverage and expand their expertise in cloud-based software services. The procurement's reliance on a robust SaaS solution presents lucrative opportunities for companies prioritising innovation in educational tools and resources.

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Notice Information

Notice Title

TImetabling SaaS

Notice Description

SaaS to provision creation of teaching and exam timetable

Lot Information

Lot 1

Software which supports the development and increased efficiency of the timetable and exam services within the University. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modification with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000729861
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552771
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212218 - License management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,332,817 £1M-£10M

Notice Dates

Publication Date
30 Mar 20265 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Mar 20233 years ago
Contract Period
11 Mar 2023 - 10 Mar 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Eventmap Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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