Award

Production of Historic Environment Scotland's Staff Magazine (Printed & Digital)

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Historic Environment Scotland has awarded a contract for the production of its internal staff magazine called Historic Times to Connect Publications (Scotland) Ltd. The contract was signed on 27th June 2023. The procurement process for this service involved an open procedure. The production of the magazine involves journalism, graphic design, printing, and distribution, with a total contract value not exceeding £24,000 per year. The buying organisation is located in Edinburgh, UK, and belongs to the industry category of Tourism, Conservation, and the Built Environment.

This tender opportunity for the production of the staff magazine by Historic Environment Scotland offers business growth prospects for companies with expertise in journalistic content creation, graphic design, printing, and distribution services. Small and medium-sized enterprises (SMEs) with experience in producing and managing both digital and printed publications are well-suited to compete for this contract. The procurement stage for this opportunity was the award phase, with a bid opening deadline on 5th June 2023. Interested businesses can explore further collaboration opportunities by visiting the Public Contracts Scotland Website.

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Notice Title

Production of Historic Environment Scotland's Staff Magazine (Printed & Digital)

Notice Description

HES requires the production of its internal staff digital and printed publication, called Historic Times. Production will be four issues per year plus occasional special editions, as required. The successful supplier must have strong journalistic and graphic design skills and the ability to print and distribute. HES will require a dedicated account manager with whom regular meetings and updates can be arranged.

Lot Information

Lot 1

HES requires the production of its internal staff digital and printed publication, called Historic Times. Production will be four issues per year plus occasional special editions, as required. The successful supplier must have strong journalistic and graphic design skills and the ability to print and distribute. HES will require a dedicated account manager with whom regular meetings and updates can be arranged. The printed edition is for our staff who are not desk based and have little access to devices. The digital version is for all desk-based staff. The ratio is approximately 50:50. We have approximately 1400 staff in the winter season and 1600 in the summer season. Print runs are currently - Summer season 800; Winter season 550. HES gives no guarantee that orders up to or over the numbers given in this tender will be placed and HES reserves the right to place production of internal staff digital ezine contracts with other suppliers. Suppliers will be required to write approximately 50-60% of the content required for each edition. The text for the publication will be assembled from interviews and contributed materials sourced from HES staff guided by the Contract Manager and the Internal Communications team. The content of each issue will be based on an editorial planner, briefs to the supplier for interviews/article production and online meetings with the Head of Internal Communications and the Internal Communications Officer. Your response should demonstrate a high standard of writing and editing ability. Video content and licensed photographs will be supplied by HES. The successful supplier will liaise with HES's Filing & Photography team and will be responsible for pursuing the delivery of photographs. The successful supplier will be required to carry out typesetting with editing checks, design, layout and digitalisation of the newsletter. Paper used should be from a sustainable or recycled stock. HES brand guidelines must be adhered to at all times. A copy of these will be issued to the successful supplier. A production schedule for each edition will be discussed and agreed with the successful supplier at the start up meeting. The successful supplier shall ensure that deadlines that are agreed with HES are met at all times. There will be an additional cost to the supplier for extra resources required to meet deadlines where HES is not deemed to be at fault. The total value of the contract will not exceed 24,000GDP per year. Any submission with a cost exceeding 26,000GDP per year will be marked as a non-compliant tender and will not be scored.

Renewal: Upon completion of the 2 years, there is an opportunity to extend the contract by a further 4 years which would be reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000732045
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482119
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22120000 - Publications

79970000 - Publishing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20232 years ago
Submission Deadline
5 Jun 2023Expired
Future Notice Date
Not specified
Award Date
27 Jun 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
If all extensions are used up, the contract will be put out to tender in 2029.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Not specified
Contact Email
procurement@hes.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

CONNECT PUBLICATIONS (SCOTLAND

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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