Notice Information
Notice Title
Production of Historic Environment Scotland's Staff Magazine (Printed & Digital)
Notice Description
HES requires the production of its internal staff digital and printed publication, called Historic Times. Production will be four issues per year plus occasional special editions, as required. The successful supplier must have strong journalistic and graphic design skills and the ability to print and distribute. HES will require a dedicated account manager with whom regular meetings and updates can be arranged.
Lot Information
Lot 1
HES requires the production of its internal staff digital and printed publication, called Historic Times. Production will be four issues per year plus occasional special editions, as required. The successful supplier must have strong journalistic and graphic design skills and the ability to print and distribute. HES will require a dedicated account manager with whom regular meetings and updates can be arranged. The printed edition is for our staff who are not desk based and have little access to devices. The digital version is for all desk-based staff. The ratio is approximately 50:50. We have approximately 1400 staff in the winter season and 1600 in the summer season. Print runs are currently - Summer season 800; Winter season 550. HES gives no guarantee that orders up to or over the numbers given in this tender will be placed and HES reserves the right to place production of internal staff digital ezine contracts with other suppliers. Suppliers will be required to write approximately 50-60% of the content required for each edition. The text for the publication will be assembled from interviews and contributed materials sourced from HES staff guided by the Contract Manager and the Internal Communications team. The content of each issue will be based on an editorial planner, briefs to the supplier for interviews/article production and online meetings with the Head of Internal Communications and the Internal Communications Officer. Your response should demonstrate a high standard of writing and editing ability. Video content and licensed photographs will be supplied by HES. The successful supplier will liaise with HES's Filing & Photography team and will be responsible for pursuing the delivery of photographs. The successful supplier will be required to carry out typesetting with editing checks, design, layout and digitalisation of the newsletter. Paper used should be from a sustainable or recycled stock. HES brand guidelines must be adhered to at all times. A copy of these will be issued to the successful supplier. A production schedule for each edition will be discussed and agreed with the successful supplier at the start up meeting. The successful supplier shall ensure that deadlines that are agreed with HES are met at all times. There will be an additional cost to the supplier for extra resources required to meet deadlines where HES is not deemed to be at fault. The total value of the contract will not exceed 24,000GDP per year. Any submission with a cost exceeding 26,000GDP per year will be marked as a non-compliant tender and will not be scored.
Renewal: Upon completion of the 2 years, there is an opportunity to extend the contract by a further 4 years which would be reviewed annually.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000732045
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482119
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
22120000 - Publications
79970000 - Publishing services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Jun 20232 years ago
- Submission Deadline
- 5 Jun 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 27 Jun 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- If all extensions are used up, the contract will be put out to tender in 2029.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HISTORIC ENVIRONMENT SCOTLAND
- Contact Name
- Not specified
- Contact Email
- procurement@hes.scot
- Contact Phone
- Not specified
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH9 1SH
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM Scotland
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Southside/Newington
- Westminster Constituency
- Edinburgh South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=3
25th May 2023 - Document 4 - Pricing Schedule - To be completed -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=9
25th May 2023 - Document 4 - Pricing Schedule - To be completed -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=8
15th May 2023 - Document 3 - Quality Schedule - To be completed -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=4
15th May 2023 - Document 5 - T&Cs - For Information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=5
15th May 2023 - Document 6 - Self Declaration on Russian Links - To be completed -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=6
15th May 2023 - Document 7 - Prompt Payment Form - To be completed -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=7
15th May 2023 - Document 8 - HES Suppliers Privacy Notice - For information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=1
15th May 2023 - Document 1 - ITT - For information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478413&idx=2
15th May 2023 - Document 2 - Specification - For information -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478413
Production of Historic Environment Scotland's Staff Magazine (Printed & Digital) - HES requires the production of its internal staff digital and printed publication, called Historic Times. Production will be four issues per year plus occasional special editions, as required. The successful supplier must have strong journalistic and graphic design skills and the ability to print and distribute. HES will require a dedicated account manager with whom regular meetings and updates can be arranged. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482119
Production of Historic Environment Scotland's Staff Magazine (Printed & Digital) - HES requires the production of its internal staff digital and printed publication, called Historic Times. Production will be four issues per year plus occasional special editions, as required. The successful supplier must have strong journalistic and graphic design skills and the ability to print and distribute. HES will require a dedicated account manager with whom regular meetings and updates can be arranged.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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