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Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works

SOUTHSIDE HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Award

05 Sep 2024 at 00:00

Tender

19 May 2023 at 00:00

Summary of the contracting process

Southside Housing Association Ltd is procuring a two-year Multi-Lot Contract to deliver void property works throughout Glasgow. This contract is segmented into four lots, each focusing on different property areas: Pollokshields and Cardonald. The procurement method used is an open procedure, and the process has currently reached the award stage, with key contracts signed on 4th September 2024. The contracts were awarded to CRD Property Renovations and Reinstatements Ltd, Ib Contracts Ltd, MJM Joinery and Construction LTD, and Timetra Ltd. Each lot will handle approximately thirty to fifty void properties annually, along with newly developed properties introduced during the term, ensuring a balanced workload between the geographical areas. The industry category for this procurement is housing and community amenities, located in the Glasgow Southside region (UKM82). The estimated tender value was £2,500,000 GBP, with the tender period having closed on 19th June 2023.

This multi-lot contract provides significant opportunities for businesses specialising in housing maintenance and renovation, particularly those with experience in handling void properties. Companies with robust manpower, managerial staff, and requisite tools for managing thirty to fifty residential dwellings annually are ideally suited. Small and medium-sized enterprises (SMEs) focused on delivering high-quality property maintenance services can benefit by participating in this procurement opportunity. Additionally, firms with capabilities in responsive repairs, out-of-hours call handling, and emergency repairs will find substantial growth prospects through potential future contracts under the Southside Housing Association’s initiatives. The structure of separate lots allows businesses to bid on specific service areas, enhancing their chances of securing a portion of the overall contract.

How relevant is this notice?

Notice Information

Notice Title

Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works

Notice Description

Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

Lot Information

Pollokshields Properties Service Provider A

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Cardonald Properties Service Provider A

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Cardonald Properties Service Provider B

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Pollokshields Properties Service Provider B

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000732749
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513605
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20241 years ago
Submission Deadline
19 Jun 2023Expired
Future Notice Date
Not specified
Award Date
4 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
2025 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHSIDE HOUSING ASSOCIATION LTD
Contact Name
Sonia Mehmi, Steven Good
Contact Email
sgood@southside-ha.co.uk, smehmi@southside-ha.co.uk
Contact Phone
+44 1414221112

Buyer Location

Locality
GLASGOW
Postcode
G51 4EB
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Cardonald
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
4
Supplier Names

CRD PROPERTY RENOVATIONS AND REINSTATEMENTS

IB CONTRACTS

MJM JOINERY AND CONSTRUCTION

TIMETRA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "title": "Document J",
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                "title": "Document K",
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                "title": "Document L",
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                "title": "Meet the Buyer Powerpoint Presentation",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=15",
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                "title": "Document C",
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                "id": "MAY478969-17",
                "title": "Smoke Detector Specification 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=17",
                "datePublished": "2023-06-12T08:38:39Z",
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                "id": "MAY478969-18",
                "title": "Smoke Detector Specification 2",
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            {
                "id": "SEP513605",
                "documentType": "awardNotice",
                "title": "Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works",
                "description": "Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.",
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                "title": "Pollokshields Properties Service Provider A",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
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                    "description": "May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots."
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                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
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                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
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        "contractTerms": {
            "hasElectronicPayment": true,
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            "performanceTerms": "'Tender Document F- Responsive v7.2 Volume 1(e) KPI Framework' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a Remedial Plan for the approval of Southside Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of a Service Provider."
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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            "criteria": [
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                    "type": "suitability",
                    "description": "NICEIC or SELECT Electrical Contractors Association of Scotland"
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                {
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                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 112500 GBP for the last two years or have an average yearly turnover of a minimum of 112500 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Contractors All Risk Insurance - 100,000 GBP"
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                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Void Property Works to the requirements of Southside Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders must have sufficient manpower, managerial staff and relevant tools, plant or technical equipment to undertake and deliver Void Property Works to a minimum of thirty-fifty residential dwellings to Southside Housing Association annually during the Contract. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
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