Notice Information
Notice Title
Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works
Notice Description
Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
Lot Information
Pollokshields Properties Service Provider A
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.
Cardonald Properties Service Provider ASingle Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.
Cardonald Properties Service Provider BSingle Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.
Pollokshields Properties Service Provider BSingle Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000732749
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513605
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50700000 - Repair and maintenance services of building installations
50710000 - Repair and maintenance services of electrical and mechanical building installations
50711000 - Repair and maintenance services of electrical building installations
50712000 - Repair and maintenance services of mechanical building installations
Notice Value(s)
- Tender Value
- £2,500,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Sep 20241 years ago
- Submission Deadline
- 19 Jun 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 4 Sep 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2025 at the earliest if the optional 12 month extensions are not applied
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHSIDE HOUSING ASSOCIATION LTD
- Contact Name
- Sonia Mehmi, Steven Good
- Contact Email
- sgood@southside-ha.co.uk, smehmi@southside-ha.co.uk
- Contact Phone
- +44 1414221112
Buyer Location
- Locality
- GLASGOW
- Postcode
- G51 4EB
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Cardonald
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=18
12th June 2023 - Smoke Detector Specification 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=17
12th June 2023 - Smoke Detector Specification 1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=4
12th June 2023 - Document C -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=16
12th June 2023 - Document C -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=15
8th June 2023 - Meet the Buyer Powerpoint Presentation -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=6
19th May 2023 - Document E Part 1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=7
19th May 2023 - Document E Part 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=8
19th May 2023 - Document F -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=9
19th May 2023 - Document G -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=10
19th May 2023 - Document H -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=11
19th May 2023 - Document I -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=12
19th May 2023 - Document J -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=13
19th May 2023 - Document K -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=14
19th May 2023 - Document L -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=1
19th May 2023 - Reference Template -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=2
19th May 2023 - Document A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=3
19th May 2023 - Document B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=5
19th May 2023 - Document D -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478969
Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works - Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513605
Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works - Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"title": "Document B",
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"title": "Document D",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=5",
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{
"id": "MAY478969-6",
"title": "Document E Part 1",
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"title": "Document H",
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"title": "Document I",
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"title": "Document K",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=13",
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"id": "MAY478969-15",
"title": "Meet the Buyer Powerpoint Presentation",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=15",
"datePublished": "2023-06-08T08:53:42Z",
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{
"id": "MAY478969-16",
"title": "Document C",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=16",
"datePublished": "2023-06-12T08:35:09Z",
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{
"id": "MAY478969-17",
"title": "Smoke Detector Specification 1",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=17",
"datePublished": "2023-06-12T08:38:39Z",
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{
"id": "MAY478969-18",
"title": "Smoke Detector Specification 2",
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{
"id": "SEP513605",
"documentType": "awardNotice",
"title": "Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works",
"description": "Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.",
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"description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
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"description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
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"communication": {
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"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "'Tender Document F- Responsive v7.2 Volume 1(e) KPI Framework' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a Remedial Plan for the approval of Southside Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of a Service Provider."
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"description": "Bidders will be required to have a minimum 'general' yearly turnover of 112500 GBP for the last two years or have an average yearly turnover of a minimum of 112500 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Contractors All Risk Insurance - 100,000 GBP"
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"type": "technical",
"description": "Bidders must be able to provide two examples of similar Void Property Works to the requirements of Southside Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders must have sufficient manpower, managerial staff and relevant tools, plant or technical equipment to undertake and deliver Void Property Works to a minimum of thirty-fifty residential dwellings to Southside Housing Association annually during the Contract. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
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