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Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

17 Aug 2023 at 01:00

PCS Notice - Website Contract Award Notice
Tender

19 Jun 2023 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The procurement process for the tender titled "Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums" is led by Historic Environment Scotland, based in Edinburgh, UK. The procurement is in the award stage, with a contract value of £75,458 GBP signed on 16th August 2023. The tender falls under the services category and aims to address challenges in hosting digital collections for cultural organisations. The deadline for bid opening was 19th July 2023.

This tender presents opportunities for businesses involved in digital training materials for cultural organisations to compete for providing services to Historic Environment Scotland. The procurement method is an open procedure, welcoming bids from various business sizes, including SMEs. Businesses proficient in digital humanities, heritage science, and digital capacity solutions would be well-suited to participate in this tender and contribute to the generation and management of digital collections for the cultural sector.

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Notice Information

Notice Title

Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums

Notice Description

The objective of this consultancy is to design a series of training materials that address core challenges in relation to the hosting of digital collections for small, medium-sized and community-based cultural organisations. This includes addressing digital capacity and capability challenges that hinder the ability to become self-sufficient in the generation and management of digital collections, as well as carrying out state-of-the-art research related to the Digital Humanities and Heritage Science.

Lot Information

Lot 1

The objective of this consultancy is to design a series of training materials that address core challenges in relation to the hosting of digital collections for small, medium-sized and community-based cultural organisations. This includes addressing digital capacity and capability challenges that hinder the ability to become self-sufficient in the generation and management of digital collections, as well as carrying out state-of-the-art research related to the Digital Humanities and Heritage Science. The development of the training materials should build on current infrastructure initiatives (e.g. TaNC, DiSScO, RICHeS) and recommendations, such as the implementation of open standards and technologies that can help with the sustainability and research of digital collections. This consultancy should engage with digitisation processes of tangible and intangible heritage through [1] the identification of accessible and innovative digitisation tools and methods (e.g. RTI, 3D scanning, visual and audio recording), and [2] the use of ingest tools and their intersection with Content Management Systems (e.g. Arches, Omeka S) and potentially triplestore repositories. Consultants should identify and highlight complementary current digitisation initiatives such as the National Lottery Heritage Fund's 'digitisation design canvas', and guides of 'low-cost and open digital tools for digitisation', whilst prioritising digitisation and digitalisation for research of the type funded by the Arts and Humanities Research Council. This consultancy should [3] explore the potential standardisation of concepts through Linked Data and controlled vocabularies to collect and describe digital collections through Content Management Systems (CMS). The consultancy is expected to [4] generate examples of scientific examination on the digitised and digitalised collections in a way that further connects to the pre-designed pipelines to provide examples of sustainability of digitally born data from these exercises. The training materials should make use of open standard pipelines. As some infrastructure elements, such as server hosting, may require economic investment, the consultant should also explore and recommend free hosting alternatives for such systems and pipelines. The training materials should demonstrate how the different elements can be integrated together as a single workflow or pipeline. The consultant should [5] carry out a scoping exploration of potential delivery mechanisms for the training materials, through synchronous and asynchronous learning methods through digital learning platforms (e.g. VLEs) and repositories (e.g. Git). The scope of these delivery mechanisms should also include the identification of collaborative partnerships with potential training partners that could deliver the content through the platforms proposed. The consultant is required to test the draft training materials with the small and medium-sized cultural organisations and evaluate their performance and applicability in order to ensure that the final training materials are helpful and practical for the intended audience. The consultant is required to design and execute a plan for the delivery of the training materials whilst making use of the previously scoped delivery and its platforms in a way that facilitates access and re-usability. The Towards a National Collection Program Director will be the main point of contact for the supplier, and the supplier must comply with all reasonable instructions and directions of the Program Director to ensure compliance with our requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000735928
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486234
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79415200 - Design consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£75,458 Under £100K

Notice Dates

Publication Date
17 Aug 20233 years ago
Submission Deadline
19 Jul 2023Expired
Future Notice Date
Not specified
Award Date
16 Aug 20233 years ago
Contract Period
12 Sep 2023 - 28 Jun 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Ex Nihilo LTD.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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