Award

Framework for hire of plant and tools

EAST LOTHIAN COUNCIL

This public procurement record has 3 releases in its history.

Award

23 Jul 2024 at 00:00

TenderUpdate

03 Nov 2023 at 00:00

Tender

05 Oct 2023 at 00:00

Summary of the contracting process

The East Lothian Council has completed the procurement process for a framework agreement for the hire of plant and tools, classified under CPV codes 45500000, 34921000, and 43325100. Located in East Lothian, this procurement falls under the general public services category and employs an open procedure for this goods procurement. The framework is comprised of two lots: Lot 1 for the hire of operated plant and tools, and Lot 2 for the hire of non-operated plant and tools. Key steps included the tender period concluding on 6 November 2023, and the contract being signed on 27 June 2024. The procurement method details denote an open procedure, with the awarded contracts valued at £1,000,000 each for both lots.

This framework provides significant growth opportunities for businesses engaged in tool and plant hire services, both operated and non-operated. It is particularly advantageous for small and medium-sized enterprises (SMEs), which make up a large proportion of the suppliers awarded within this tender, such as A. G. Thomson & Sons, DR Plant Hire Ratho Ltd, and Ecr Surfacing Limited. Additionally, large entities like Hillhouse Quarry Group Ltd and GAP Group Limited also have substantial involvement. This framework agreement enables businesses to secure a steady stream of revenue over the contract period, stimulate local employment, and participate in the broader supply chain. The inclusion of community benefits underscores the commitment to local development, providing a further incentive for businesses to engage in this procurement process.

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Notice Title

Framework for hire of plant and tools

Notice Description

Hire of Plant and Tools

Lot Information

Hire of Operated Plant & Tools

Hire of operated Plant and Tools.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).

Renewal: Hire of Plant and Tools

Hire of Non Operated Plant and Tools.

Hire of Non Operated Plant and Tools.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000742465
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL510498
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

43 - Machinery for mining, quarrying, construction equipment

45 - Construction work


CPV Codes

34921000 - Road-maintenance equipment

43325100 - Grounds-maintenance equipment

45500000 - Hire of construction and civil engineering machinery and equipment with operator

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
23 Jul 20241 years ago
Submission Deadline
6 Nov 2023Expired
Future Notice Date
Not specified
Award Date
27 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Four years.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
procurement@eastlothian.gov.uk
Contact Email
procurement@eastlothian.gov.uk
Contact Phone
+44 1620827827

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian

Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
13
Supplier Names

A. G. THOMSON & SONS

DAWSONGROUP ENVIRONMENTAL MUNICIPAL CIVIL

DR PLANT HIRE RATHO

ECR SURFACING

GAP GROUP

HERMISTON PLANT HIRE

HILLHOUSE QUARRY GROUP

HIRE STATION

HIRELINE

JARVIE PLANT

JOHN MCGEADY

MAM CONTRACTING

ST BOSWELLS MOWERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart. The financial information provided will require to meet the following criteria. (i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. (ii) The accounts should not show a loss in 2 consecutive years. (iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion, with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. The tenderer will require to submit evidence in the form of their audited accounts or equivalent (as detailed in the tender documents) for the mot recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end."
                },
                {
                    "type": "technical",
                    "description": "Bidders should provide a minimum of two relevant examples from the last 3 years that demonstrate experience and ability to deliver a service similar in scale and scope to the requirements of this framework (APPENDIX 1)."
                }
            ]
        },
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            "languages": [
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                "endDate": "2024-02-06T00:00:00Z"
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            "hasFrameworkAgreement": true
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            "id": "34921000",
            "scheme": "CPV"
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        "recurrence": {
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        "legalBasis": {
            "id": "32014L0024",
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                "id": "amd-41",
                "description": "Additional Information relating to highlighted sections of the ITT Document. Areas highlighted in yellow within the tender documents would be finalised at point of award if successful."
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    },
    "language": "EN",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. QUALITY: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD. HEALTH AND SAFETY: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD. As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools, but also to provide assistance with community projects, as well as engaging in supply chain initiatives. For successful tenderers there will be an obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year. This will be delivered through East Lothian Works who will be in contact with the successful tenderer. The value of the contract is the maximum value of the contract including Lots 1 & 2. This value is dependent on demand of service. (SC Ref:772704)",
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