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Provision of Hard FM Services: PIN - Request for Information

National Galleries of Scotland

This public procurement record has 1 release in its history.

Planning

13 Oct 2023 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The National Galleries of Scotland are planning to procure a single Contractor contract for the Provision of Hard FM Services under a new procurement strategy. The contract is expected to start on 1st December 2024 and run for 5 years with a possible extension. This opportunity aims to engage the market and gather market feedback for future contract requirements in Edinburgh, UK. The procurement stage is currently in the planning phase as a Prior Information Notice.

This tender for the Provision of Hard FM Services presents an opportunity for businesses in the Recreation, Culture, and Religion industry category to compete. Businesses offering services related to Planned and Reactive Maintenance, Asbestos Management, L8 Water Management, and Gas Safe/Electrical are well-suited to participate in this contracting process led by the National Galleries of Scotland. Interested parties should take note of the deadline for submitting responses by 3rd November 2023.

How relevant is this notice?

Notice Information

Notice Title

Provision of Hard FM Services: PIN - Request for Information

Notice Description

National Galleries Scotland (NGS) plan to procure a single Contractor contract for the Provision of Hard FM Services including (but not limited to): - Planned and Reactive Maintenance - Asbestos Management - L8 Water Management - Gas Safe/Electrical This is a new procurement strategy for NGS who has previously procured these contracts separately. We would be undertaking our own tender competition following the Public Contracts (Scotland) Regulations 2015. The contract is anticipated to commence 1st December 2024 and run for a period of 5 years with the option to extend by a variable period of up to an additional 24 months. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Lot Information

Lot 1

This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on Monday the 30th October 2023, with the deadline for responding to the RFI being 12noon on Friday 3rd November 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000747553
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490460
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

50000000 - Repair and maintenance services

50116100 - Electrical-system repair services

50531200 - Gas appliance maintenance services

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

71314100 - Electrical services

79993000 - Building and facilities management services

79993100 - Facilities management services

90650000 - Asbestos removal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20232 years ago
Submission Deadline
Not specified
Future Notice Date
11 Dec 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490460&idx=1
    13th October 2023 - PIN - Request for Information - Scope
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490460&idx=2
    13th October 2023 - PIN- Request for Information - Response
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490460
    Provision of Hard FM Services: PIN - Request for Information - National Galleries Scotland (NGS) plan to procure a single Contractor contract for the Provision of Hard FM Services including (but not limited to): - Planned and Reactive Maintenance - Asbestos Management - L8 Water Management - Gas Safe/Electrical This is a new procurement strategy for NGS who has previously procured these contracts separately. We would be undertaking our own tender competition following the Public Contracts (Scotland) Regulations 2015. The contract is anticipated to commence 1st December 2024 and run for a period of 5 years with the option to extend by a variable period of up to an additional 24 months. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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