Award

Appointment of Producer for Seasonal Pantomime

EAST AYRSHIRE LEISURE TRUST

This public procurement record has 2 releases in its history.

Award

18 Apr 2024 at 00:00

PCS Notice - Website Contract Award Notice
Tender

08 Dec 2023 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The East Ayrshire Leisure Trust has concluded the procurement process by awarding a contract for the "Appointment of Producer for Seasonal Pantomime" to Imagine Theatre. The contract, valued at £550,000.00 GBP, was signed on 8th March 2024. The procurement method used was an open procedure under the services category. The procurement was initiated in Kilmarnock, UK, and the key deadline for the award was set on 9th February 2024.

This tender offers an opportunity for small and medium-sized enterprises involved in the recreation, culture, and religious industries to compete for contracts to produce seasonal pantomimes. Businesses capable of staging performances, managing rehearsals, and coordinating promotional activities at a Big Top venue in Kilmarnock would be well-suited to tender for this contract. Interested firms are encouraged to engage with East Ayrshire Leisure Trust for future procurement opportunities in the recreation sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Appointment of Producer for Seasonal Pantomime

Notice Description

East Ayrshire Leisure Trust require to appoint a professional organisation to produce the seasonal Pantomime.

Lot Information

Lot 1

East Ayrshire Leisure Trust require to appoint a professional organisation to produce the seasonal pantomime. The Trust's aim is to further improve the reputation and standard of the pantomime to meet increasing customer demand. The Service Provider shall be responsible for staging the seasonal pantomime at a Big Top venue located in Kilmarnock (it should be noted that the usual venue for pantomimes will be closed for refurbishment for seasons 2024, 2025 and 2026). The required service shall be inclusive of all performances, all rehearsals, promotional activities as agreed with the Theatre Management and the provision of necessary staff as detailed in the tender documents.

Renewal: 2 additional Pantomime Seasons

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000747812
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503372
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79952100 - Cultural event organisation services

92312110 - Theatrical producer entertainment services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£550,000 £500K-£1M

Notice Dates

Publication Date
18 Apr 20241 years ago
Submission Deadline
9 Feb 2024Expired
Future Notice Date
Not specified
Award Date
8 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Late 2026 for the 2027/28 pantomime season (or late 2027 or 2028 dependent on extension options)

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE LEISURE TRUST
Contact Name
Heather Murray
Contact Email
heather.murray@east-ayrshire.gov.uk
Contact Phone
+44 1563576000

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3BU
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

IMAGINE THEATRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000747812-2024-04-18T00:00:00Z",
    "date": "2024-04-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000747812",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-78",
            "name": "East Ayrshire Leisure Trust",
            "identifier": {
                "legalName": "East Ayrshire Leisure Trust"
            },
            "address": {
                "streetAddress": "Dick Institute, Elmbank Avenue",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3BU"
            },
            "contactPoint": {
                "name": "Heather Murray",
                "email": "heather.murray@east-ayrshire.gov.uk",
                "telephone": "+44 1563576000",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.east-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-48",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-283",
            "name": "East Ayrshire Leisure Trust",
            "identifier": {
                "legalName": "East Ayrshire Leisure Trust"
            },
            "address": {
                "streetAddress": "Dick Institute, Elmbank Avenue",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3BU"
            },
            "contactPoint": {
                "name": "Heather Murray",
                "email": "heather.murray@east-ayrshire.gov.uk",
                "telephone": "+44 1563576000",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.east-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-284",
            "name": "Imagine Theatre",
            "identifier": {
                "legalName": "Imagine Theatre"
            },
            "address": {
                "streetAddress": "2 Brandon House, Woodhams Road, Middlemarch Business Park",
                "locality": "Coventry",
                "region": "UKG3",
                "postalCode": "CV3 4FX"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-147",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Ayrshire Leisure Trust",
        "id": "org-283"
    },
    "tender": {
        "id": "PS/23/126",
        "title": "Appointment of Producer for Seasonal Pantomime",
        "description": "East Ayrshire Leisure Trust require to appoint a professional organisation to produce the seasonal Pantomime.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "92312110",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79952100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Kilmarnock, East Ayrshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-02-09T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-02-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC494517",
                "documentType": "contractNotice",
                "title": "Appointment of Producer for Seasonal Pantomime",
                "description": "East Ayrshire Leisure Trust require to appoint a professional organisation to produce the seasonal Pantomime.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494517",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC494517-1",
                "title": "Main ITT Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=1",
                "datePublished": "2023-12-08T16:55:41Z",
                "dateModified": "2023-12-08T16:55:41Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC494517-2",
                "title": "Business Probity-Declarations",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=2",
                "datePublished": "2023-12-08T16:55:41Z",
                "dateModified": "2023-12-08T16:55:41Z",
                "format": "application/msword"
            },
            {
                "id": "DEC494517-3",
                "title": "Experience-References",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=3",
                "datePublished": "2023-12-08T16:55:41Z",
                "dateModified": "2023-12-08T16:55:41Z",
                "format": "application/msword"
            },
            {
                "id": "DEC494517-4",
                "title": "Insurance Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=4",
                "datePublished": "2023-12-08T16:55:41Z",
                "dateModified": "2023-12-08T16:55:41Z",
                "format": "application/msword"
            },
            {
                "id": "DEC494517-5",
                "title": "Form of eTender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=5",
                "datePublished": "2023-12-08T16:55:41Z",
                "dateModified": "2023-12-08T16:55:41Z",
                "format": "application/msword"
            },
            {
                "id": "DEC494517-6",
                "title": "Updated Form of eTender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=6",
                "datePublished": "2023-12-18T12:07:46Z",
                "dateModified": "2023-12-18T12:07:46Z",
                "format": "application/msword"
            },
            {
                "id": "DEC494517-7",
                "title": "Audio Equipment info (Palace)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=7",
                "datePublished": "2024-01-29T11:17:09Z",
                "dateModified": "2024-01-29T11:17:09Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "DEC494517-8",
                "title": "Palace 2020 LXV8.1 pdf",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=8",
                "datePublished": "2024-01-29T11:17:55Z",
                "dateModified": "2024-01-29T11:17:55Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC494517-9",
                "title": "Method Statement A Proforma",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=9",
                "datePublished": "2024-01-29T16:00:02Z",
                "dateModified": "2024-01-29T16:00:02Z",
                "format": "application/msword"
            },
            {
                "id": "DEC494517-10",
                "title": "Method Statement B Proforma",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494517&idx=10",
                "datePublished": "2024-01-29T16:00:45Z",
                "dateModified": "2024-01-29T16:00:45Z",
                "format": "application/msword"
            },
            {
                "id": "APR503372",
                "documentType": "awardNotice",
                "title": "Appointment of Producer for Seasonal Pantomime",
                "description": "East Ayrshire Leisure Trust require to appoint a professional organisation to produce the seasonal Pantomime.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503372",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "East Ayrshire Leisure Trust require to appoint a professional organisation to produce the seasonal pantomime. The Trust's aim is to further improve the reputation and standard of the pantomime to meet increasing customer demand. The Service Provider shall be responsible for staging the seasonal pantomime at a Big Top venue located in Kilmarnock (it should be noted that the usual venue for pantomimes will be closed for refurbishment for seasons 2024, 2025 and 2026). The required service shall be inclusive of all performances, all rehearsals, promotional activities as agreed with the Theatre Management and the provision of necessary staff as detailed in the tender documents.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 additional Pantomime Seasons"
                }
            }
        ],
        "bidOpening": {
            "date": "2024-02-09T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Refer to ITT documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "92312110",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Late 2026 for the 2027/28 pantomime season (or late 2027 or 2028 dependent on extension options)"
        }
    },
    "language": "EN",
    "description": "Please download all documents attached, review the main pdf ITT document and complete the forms for uploading to form your response (ie Business Probity-Declarations, Experience-References, Insurance Questionnaire and Form of eTender). The forms are word documents saved as a locked word form for completion at appropriate sections. (SC Ref:764194)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000747812"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000747812"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "PS/23/126",
            "suppliers": [
                {
                    "id": "org-284",
                    "name": "Imagine Theatre"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "PS/23/126",
            "awardID": "PS/23/126",
            "status": "active",
            "value": {
                "amount": 550000,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-08T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "857",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "858",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "859",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "860",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "861",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}