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Production Support Crew & Equipment Hire

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

Award

10 Jun 2024 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 Dec 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The City of Edinburgh Council has awarded a contract for Production Support Crew & Equipment Hire. The Council aimed to appoint a Framework Agreement with up to 10 suppliers to cater to live events' production needs in Cultural Venues. The tender was in the services category and followed an open procurement method. The procurement stage was complete, and the contract was signed on 30th May 2024 for a value of £1,200,000 GBP.

This tender presents a growth opportunity for businesses, especially SMEs, in the event production industry. Companies offering production support services for live events like concerts and conferences would find this tender suitable for competition. The procurement method being open creates a level playing field for businesses to showcase their capabilities and compete based on quality and pricing criteria, with a focus on overall value for money.

How relevant is this notice?

Notice Information

Notice Title

Production Support Crew & Equipment Hire

Notice Description

The City of Edinburgh Council is seeking to appoint a Framework Agreement of a maximum of 10 multi-disciplinary Suppliers to meet the production needs of live events (mainly concert & conferences etc) at its Cultural Venues.

Lot Information

Lot 1

The Council is seeking to appoint a Framework of a maximum of 10 multi-disciplinary Suppliers. An open procurement process will be followed where by the Single Procurement Document (SPD) will be utilised to identify suitable Tenderers in terms of compliance with the Public Contracts (Scotland) Regulations 2015 and/or the Procurement (Scotland) Regulations 2016/PR(S)A14 and the minimum standards and any other requirements set out in the Tender documents & Contract Notice. Thereafter an Award Criteria and Pricing evaluation will be undertaken to select the tenders which represent the best overall value for money.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will be for a period of two years with the option to extend for up to a further two 12 month periods, undertaken at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000753436
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507143
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

92300000 - Entertainment services

92312110 - Theatrical producer entertainment services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,200,000 £1M-£10M

Notice Dates

Publication Date
10 Jun 20242 years ago
Submission Deadline
8 Feb 2024Expired
Future Notice Date
Not specified
Award Date
30 May 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
It is envisaged that the contract opportunity will be advertised in the final quarter of 2025 if the extension options are not undertaken, otherwise, in the final quarter of 2026 or the final quarter of 2027.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
6
Supplier Names

DM Audio Ltd

Edinburgh Showtec & Edinburgh Showlite (operating under Edinburgh Showtec)

Metro Production Group

Sound Acoustic Productions Ltd

The Warehouse Sound Services

War Productions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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