D3 Tenders | Housing Management Software

Notice Information

Get alerts for notices like these

Notice Title

Housing Management Software

Notice Description

The association seeks to procure the services of a suitably qualified and resourced organisation to provide and maintain housing management software, capable of managing its housing stock of 2,300 units and factored stock of 600 units.

Lot Information

Lot 1

The association requires a single supplier to provide housing management software that allows it to manage 2,300 rented properties and 600 factored properties. The software is required to include fully integrated modules relating to: - Allocations - Tenancy management - Income management - Voids, repairs and gas management - Asset management - Finance - Factoring and service charges The software should be cloud based, have mobile capabilities and provision for a tenant/owners portal.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000756929
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB497774
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: PCS Notice - Website Contract Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Open
Procurement Method Details: Open procedure
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 72 - IT services: consulting, software development, Internet and support
CPV Codes: 72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value: £400,000 £100K-£500K
Lots Value: £400,000 £100K-£500K
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 2 Feb 20242 years ago
Submission Deadline: 1 Mar 2024Expired
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: TOLLCROSS HOUSING ASSOCIATION LIMITED
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: GLASGOW
Postcode: G32 8PF
Post Town: Glasgow
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM3 West Central Scotland
Small Region (ITL 3): TLM32 Glasgow City
Delivery Location: TLM82 Glasgow City
Local Authority: Glasgow City
Electoral Ward: Shettleston
Westminster Constituency: Glasgow East

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497774&idx=3
26th February 2024 - Clarification of closing date
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497774&idx=1
2nd February 2024 - Invitation to Tender
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497774&idx=2
2nd February 2024 - Product specification and pricing document
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB497774
Housing Management Software - The association seeks to procure the services of a suitably qualified and resourced organisation to provide and maintain housing management software, capable of managing its housing stock of 2,300 units and factored stock of 600 units.

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000756929-2024-02-02T00:00:00Z",
    "date": "2024-02-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000756929",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-130",
            "name": "Tollcross Housing Association Limited",
            "identifier": {
                "legalName": "Tollcross Housing Association Limited"
            },
            "address": {
                "streetAddress": "Tollcross Housing Association Limited",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G32 8PF"
            },
            "contactPoint": {
                "name": "Tom Hastings",
                "email": "tom.hastings@tollcross-ha.org.uk",
                "telephone": "+44 1417631317",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.tollcross-ha.org.uk"
            }
        },
        {
            "id": "org-63",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Tollcross Housing Association Limited",
        "id": "org-130"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000756929",
        "title": "Housing Management Software",
        "description": "The association seeks to procure the services of a suitably qualified and resourced organisation to provide and maintain housing management software, capable of managing its housing stock of 2,300 units and factored stock of 600 units.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-03-01T10:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-03-01T11:30:00Z"
        },
        "documents": [
            {
                "id": "FEB497774",
                "documentType": "contractNotice",
                "title": "Housing Management Software",
                "description": "The association seeks to procure the services of a suitably qualified and resourced organisation to provide and maintain housing management software, capable of managing its housing stock of 2,300 units and factored stock of 600 units.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB497774",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "FEB497774-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497774&idx=1",
                "datePublished": "2024-02-02T11:32:36Z",
                "dateModified": "2024-02-02T11:32:36Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB497774-2",
                "title": "Product specification and pricing document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497774&idx=2",
                "datePublished": "2024-02-02T11:32:36Z",
                "dateModified": "2024-02-02T11:32:36Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB497774-3",
                "title": "Clarification of closing date",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497774&idx=3",
                "datePublished": "2024-02-26T16:41:36Z",
                "dateModified": "2024-02-26T16:41:36Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The association requires a single supplier to provide housing management software that allows it to manage 2,300 rented properties and 600 factored properties. The software is required to include fully integrated modules relating to: - Allocations - Tenancy management - Income management - Voids, repairs and gas management - Asset management - Finance - Factoring and service charges The software should be cloud based, have mobile capabilities and provision for a tenant/owners portal.",
                "status": "active",
                "value": {
                    "amount": 400000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2024-03-01T11:30:00Z",
            "address": {
                "streetAddress": "868 Tollcross Road, Glasgow, G32 8PF"
            },
            "description": "Tender will be opened in the presence of one senior staff member and two Management Committee members"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As detailed in procurement document"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=756929. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:756929) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=756929",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756929"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}