Invitation to Tender for the Provision of PR and Media Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000757236-2024-06-12T00:00:00Z",
    "date": "2024-06-12T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000757236",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-90",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "Denise.Link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-91",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA"
            },
            "contactPoint": {
                "email": "hieprocurement@hient.co.uk",
                "telephone": "+44 1463383084"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-92",
            "name": "Sheriffs Court",
            "identifier": {
                "legalName": "Sheriffs Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall",
                "postalCode": "KW15 1PD"
            },
            "contactPoint": {
                "telephone": "+44 1856872110",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-205",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "http://www.orkney.gov.uk https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Denise Link",
                "email": "Denise.Link@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-214",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA"
            },
            "contactPoint": {
                "email": "hieprocurement@hient.co.uk",
                "telephone": "+44 1463383084"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-216",
            "name": "David Flanagan Media",
            "identifier": {
                "legalName": "David Flanagan Media"
            },
            "address": {
                "streetAddress": "Lammermuir, Berstane Road",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NA"
            },
            "contactPoint": {
                "telephone": "+44 01856877322"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-207",
            "name": "Sheriffs Court",
            "identifier": {
                "legalName": "Sheriffs Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall",
                "postalCode": "KW15 1PD"
            },
            "contactPoint": {
                "telephone": "+44 1856872110",
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-205"
    },
    "tender": {
        "id": "OIC/PROC/1859",
        "title": "Invitation to Tender for the Provision of PR and Media Management Services",
        "description": "The provision of PR and media management to support key sectors and companies of growth to market their products and services through a jointly funded Orkney Marketing programme.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79416000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Orkney Islands"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 184000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-03-07T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-03-07T14:00:00Z"
        },
        "documents": [
            {
                "id": "FEB497993",
                "documentType": "contractNotice",
                "title": "Invitation to Tender for the Provision of PR and Media Management Services",
                "description": "The provision of PR and media management to support key sectors and companies of growth to market their products and services through a jointly funded Orkney Marketing programme.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB497993",
                "format": "text/html"
            },
            {
                "id": "FEB497993-1",
                "title": "002 - Appendix 1 - Compliance Statement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497993&idx=1",
                "datePublished": "2024-02-05T16:50:08Z",
                "dateModified": "2024-02-05T16:50:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB497993-2",
                "title": "001 - ITT Provision of PR and Media Management Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB497993&idx=2",
                "datePublished": "2024-02-05T16:50:08Z",
                "dateModified": "2024-02-05T16:50:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN507256",
                "documentType": "awardNotice",
                "title": "Invitation to Tender for the Provision of PR and Media Management Services",
                "description": "The provision of PR and media management to support key sectors and companies of growth to market their products and services through a jointly funded Orkney Marketing programme.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507256",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Orkney Islands Council (OIC) and Highlands & Islands Enterprise (HIE) work in partnership to support key sectors and companies of growth to market their products and services through the jointly funded Orkney Marketing programme. For the purposes of this contract OIC will act as the contracting authority while HIE will be the lead contact for the management of the contract. Submissions are invited from contractors who can provide a PR and media management service. The contract will initially be for 2 years (1 April 2024 to 31 March 2026) with a further 2 x 12 months subject to availability of budgets. There will also be a break clause at Year 1 will will only be applied if funding for year 2 becomes unavailable - Contractors will be advised of any changes by 24 December 2024.",
                "status": "complete",
                "value": {
                    "amount": 184000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Methodology",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "10"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00Z",
                    "endDate": "2026-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term of 24 months with 2 x 12 month extensions (subject to funding)"
                }
            }
        ],
        "bidOpening": {
            "date": "2024-03-07T14:00:00Z",
            "address": {
                "streetAddress": "PCS Postbox opening via Teams"
            },
            "description": "Three Officers with delegated authority."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "economic",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "technical",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "66140000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract the expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. (SC Ref:767544)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000757236"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000757236"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "OIC/PROC/1859",
            "suppliers": [
                {
                    "id": "org-216",
                    "name": "David Flanagan Media"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "OIC/PROC/1859",
            "awardID": "OIC/PROC/1859",
            "status": "active",
            "value": {
                "amount": 182800,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-23T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-003767"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "2110",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2111",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2112",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "2113",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "2114",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}