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The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.

National Library of Scotland

This public procurement record has 3 releases in its history.

Award

07 May 2024 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

05 Mar 2024 at 00:00

OJEU - F14 - Corrigendum
Tender

12 Feb 2024 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Scotland is procuring a Box Cutting Machine for its Sighthill Building to protect and preserve collection items. This one-off requirement includes the purchase of goods, installation, training, and an annual support and service term contract. The Library aims to award the contract by 9th April 2024, with delivery, installation, and training scheduled by June 2024. Interested businesses, especially those in the goods industry related to recreation, culture, and religion, should consider submitting tenders before the closing date to compete for this opportunity.

This public procurement opportunity involves an open procedure where businesses can bid for the supply of the Box Cutting Machine. The National Library of Scotland, located in Edinburgh, is the buying organization overseeing this tender. The procurement process includes specific quality and cost criteria, with the Library emphasising the need for a fully managed contract throughout the delivery phase. Businesses capable of meeting the technical requirements and providing a comprehensive and excellent response are well-suited to compete and potentially secure the contract.

How relevant is this notice?

Notice Information

Notice Title

The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.

Notice Description

To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.

Lot Information

Lot 1

The Library holds an extensive range of archival materials that are to be protected and preserved within bespoke enclosure designs utilising archival boxboard. To create these bespoke enclosure designs the Library requires a customisable box cutting machine. When completing your tender response, you will be required to confirm how your proposed solution meets the mandatory "must" and desirable "should" requirements. The Invitation to tender letter issued with this specification details in full the process to follow for submitting a compliant tender. It is anticipated that a contract will be awarded by 9 April 2024 with the delivery, installation and training of the proposed equipment to be by June 2024 and an annual support contract to commence 12 months following successful installation for 6 years. Prices quoted and accepted for the proposed equipment under this contract is fixed. Prices quoted and accepted for annual support and servicing will be fixed for the initial 2 years following end of warranty and subject to a price review in accordance with section 5.4 below thereafter.. Interested suppliers must complete the SPD available with this contract notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000757996
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504707
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

CPV Codes

30131100 - Paper or envelope folding machines

42000000 - Industrial machinery

42800000 - Machinery for paper or paperboard production

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£125,000 £100K-£500K

Notice Dates

Publication Date
7 May 20242 years ago
Submission Deadline
13 Mar 2024Expired
Future Notice Date
Not specified
Award Date
9 Apr 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Conservation By Design Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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