Notice Information
Notice Title
Castle of Light Production Collaboration
Notice Description
Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle.
Lot Information
Lot 1
HES is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle. This will primarily involve: - Themed event lighting. - Projections and audio at exterior locations across the site. - Special effects and interactive or immersive elements. - Overall event production responsibility. - Additional lighting at other locations (including select interior areas) to enhance the existing Castle lighting scheme and create a unique atmosphere. - Sound design and production. - Technical support across the event run. - Contribution to marketing initiatives.
Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.
Renewal: There will be the option for HES to extend the contract for a further 24 month period, giving a total possible contract length of four (4) years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000760336
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511100
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
79952100 - Cultural event organisation services
Notice Value(s)
- Tender Value
- £1,360,000 £1M-£10M
- Lots Value
- £1,360,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £340,000 £100K-£500K
Notice Dates
- Publication Date
- 1 Aug 20241 years ago
- Submission Deadline
- 15 Apr 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 3 Jun 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Four years from May 2024
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HISTORIC ENVIRONMENT SCOTLAND
- Contact Name
- Catherine McNair
- Contact Email
- procurement@hes.scot
- Contact Phone
- +44 1316688866
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH9 1SH
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Southside/Newington
- Westminster Constituency
- Edinburgh South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=1
5th April 2024 - Document 1 - Instructions For Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=12
5th April 2024 - UPDATED Document 1 - Instructions For Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=11
4th April 2024 - 2D Site Plan -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=10
3rd April 2024 - Castle of Light Production Collaboration - P&L Information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=2
13th March 2024 - Document 2 - Specification of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=3
13th March 2024 - Document 3 - Quality Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=4
13th March 2024 - Document 4 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=5
13th March 2024 - Document 5 - Terms and Conditions of Contract -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=6
13th March 2024 - Document 6 - Self Declaration Form on Russian & Belarusian Links -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=7
13th March 2024 - Document 7 - Prompt Payment Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=8
13th March 2024 - Document 8 - Form of Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500799&idx=9
13th March 2024 - HES Suppliers Privacy Notice -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500799
Castle of Light Production Collaboration - Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511100
Castle of Light Production Collaboration - Historic Environment Scotland (HES) is seeking to commission a supplier who is able to provide creative production and event management services to create a series of late-night winter events at Edinburgh Castle.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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