Award

Production and Mailing of Membership Magazine

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

27 Jun 2024 at 00:00

Tender

21 Mar 2024 at 00:00

Summary of the contracting process

The public procurement contracting process involves Historic Environment Scotland, based in Edinburgh, UK. The procurement is for the production and mailing of a membership magazine. The industry category is Heritage, Tourism, and the Built Environment. The procurement stage is in the Award phase, with the contract signed on 25th June 2024. The buying organisation is looking for suppliers to manage various aspects of the magazine, including editorial content, design, proofreading, and competition management. The procurement method used is a selective process with a main procurement category of services.

This tender offers opportunities for businesses with expertise in publishing, content creation, design, and editorial services to compete. Companies capable of project management, editorial development, proofreading, and supplier collaboration are well-suited for this contract. The historic and tourism industry sector in the Edinburgh region presents growth potential for businesses looking to engage with Historic Environment Scotland. The tender period ended on 22nd April 2024, with electronic submissions accepted. Businesses with a focus on quality and innovative approaches to publishing and content creation can benefit from this opportunity for business growth and collaboration.

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Notice Title

Production and Mailing of Membership Magazine

Notice Description

The magazine's main objectives are - - To support member recruitment and retention - To inspire members to visit Historic Scotland properties - To communicate news about the work of Historic Environment Scotland - To reinforce benefits of membership to existing members, in order to support increased retention rates. - To promote the organisation's events, activities and services. Historic Environment Scotland are looking for a supplier who can - - Project manage production of the member magazine up to and including the mailing stage. - Write, commission, and develop editorial copy, interview leads and source content from various HES experts/departments. Visiting properties to create copy, as required. - Produce a draft content plan for each issue. This will then be discussed and agreed at an Editorial Board meeting, scheduled by HES with representatives from HES and the supplier in attendance. - Pages designed, edited, and proofed. The organisation's brand guidelines and editorial style guide will be given to the successful supplier. Where practical in the magazine, consideration should be given to accessibility standards and recognised techniques of aiding legibility. - Provide full proof-reading service including historical fact checking. - Provide online proofing solution, similar to Proof HQ currently being used, to centralise comments from in excess of 20 HES staff. - Produce a schedule for the year ahead, detailing all the key deadlines. - Liaison with contributors of content. This may need to be rewritten in the magazine style. - Manage competitions such as an annual photography competition and co-ordinate judging panel. - Respond to all correspondence received from members related to the content of the magazine. - Content should be made available for HES to re-purpose into digital content. - Provide summary management information after delivery, highlighting any service levels not met and remedial action taken. - Attend regular meetings with HES to discuss progress - Developing and suggesting new features and design refreshes for the magazine to keep the content diverse and engaging.

Lot Information

Lot 1

Please see Specification for full requirement details.

Renewal: After the initial 2 years is up, the contract could be extended for up to 4 years, which would be reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000761444
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN508431
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22000000 - Printed matter and related products

22213000 - Magazines

79970000 - Publishing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
22 Apr 2024Expired
Future Notice Date
Not specified
Award Date
25 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
If all the contract extensions are used up then this contract would be up for renewal in 2030.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Catherine McNair
Contact Email
procurement@hes.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

THINK PUBLISHING

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR501483&idx=2
    21st March 2024 - Information Security Management - To be completed
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR501483&idx=4
    21st March 2024 - HES Terms and Conditions - For Information, please read
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501483
    Production and Mailing of Membership Magazine - The magazine's main objectives are - - To support member recruitment and retention - To inspire members to visit Historic Scotland properties - To communicate news about the work of Historic Environment Scotland - To reinforce benefits of membership to existing members, in order to support increased retention rates. - To promote the organisation's events, activities and services. Historic Environment Scotland are looking for a supplier who can - - Project manage production of the member magazine up to and including the mailing stage. - Write, commission, and develop editorial copy, interview leads and source content from various HES experts/departments. Visiting properties to create copy, as required. - Produce a draft content plan for each issue. This will then be discussed and agreed at an Editorial Board meeting, scheduled by HES with representatives from HES and the supplier in attendance. - Pages designed, edited, and proofed. The organisation's brand guidelines and editorial style guide will be given to the successful supplier. Where practical in the magazine, consideration should be given to accessibility standards and recognised techniques of aiding legibility. - Provide full proof-reading service including historical fact checking. - Provide online proofing solution, similar to Proof HQ currently being used, to centralise comments from in excess of 20 HES staff. - Produce a schedule for the year ahead, detailing all the key deadlines. - Liaison with contributors of content. This may need to be rewritten in the magazine style. - Manage competitions such as an annual photography competition and co-ordinate judging panel. - Respond to all correspondence received from members related to the content of the magazine. - Content should be made available for HES to re-purpose into digital content. - Provide summary management information after delivery, highlighting any service levels not met and remedial action taken. - Attend regular meetings with HES to discuss progress - Developing and suggesting new features and design refreshes for the magazine to keep the content diverse and engaging.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN508431
    Production and Mailing of Membership Magazine - The magazine's main objectives are - - To support member recruitment and retention - To inspire members to visit Historic Scotland properties - To communicate news about the work of Historic Environment Scotland - To reinforce benefits of membership to existing members, in order to support increased retention rates. - To promote the organisation's events, activities and services. Historic Environment Scotland are looking for a supplier who can - - Project manage production of the member magazine up to and including the mailing stage. - Write, commission, and develop editorial copy, interview leads and source content from various HES experts/departments. Visiting properties to create copy, as required. - Produce a draft content plan for each issue. This will then be discussed and agreed at an Editorial Board meeting, scheduled by HES with representatives from HES and the supplier in attendance. - Pages designed, edited, and proofed. The organisation's brand guidelines and editorial style guide will be given to the successful supplier. Where practical in the magazine, consideration should be given to accessibility standards and recognised techniques of aiding legibility. - Provide full proof-reading service including historical fact checking. - Provide online proofing solution, similar to Proof HQ currently being used, to centralise comments from in excess of 20 HES staff. - Produce a schedule for the year ahead, detailing all the key deadlines. - Liaison with contributors of content. This may need to be rewritten in the magazine style. - Manage competitions such as an annual photography competition and co-ordinate judging panel. - Respond to all correspondence received from members related to the content of the magazine. - Content should be made available for HES to re-purpose into digital content. - Provide summary management information after delivery, highlighting any service levels not met and remedial action taken. - Attend regular meetings with HES to discuss progress - Developing and suggesting new features and design refreshes for the magazine to keep the content diverse and engaging.

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