Award

Computer Aided Facilities Management SaaS Subscription 2024-2025

EDINBURGH NAPIER UNIVERSITY

This public procurement record has 1 release in its history.

Award

08 Apr 2024 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Edinburgh Napier University has awarded a contract for a one-year Computer Aided Facilities Management SaaS Subscription for the period 2024-2025. The procurement method used was a limited process, specifically an Award procedure without prior publication of a call for competition. The contract, valued at £31,128.24 GBP, was signed on April 8, 2024. The contracting process involved Planon Ltd as the supplier and the procurement covered the main category of goods.

This procurement presents an opportunity for businesses that provide software as a service (SaaS) solutions, particularly in the facilities management industry. Companies with expertise in providing CAFM systems could find this tender suitable for business growth. The contract location includes the Edinburgh Napier University campuses at various postcodes. Businesses focusing on technology services for educational institutions may find this opportunity aligned with their capabilities and strategic interests.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Computer Aided Facilities Management SaaS Subscription 2024-2025

Notice Description

One-year SaaS subscription renewal for CAFM system.

Lot Information

Lot 1

Provision of a CAFM SaaS system to support estate and facility management across the University.

Options: Subject to an ongoing review of corporate systems this SaaS CAFM service may be subject to additional annual extensions.

Procurement Information

A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000763230
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502629
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£31,128 Under £100K

Notice Dates

Publication Date
8 Apr 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EDINBURGH NAPIER UNIVERSITY
Contact Name
Tony Newjem
Contact Email
t.newjem@napier.ac.uk
Contact Phone
+44 1314555326

Buyer Location

Locality
EDINBURGH
Postcode
EH11 4BN
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Sighthill/Gorgie
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

PLANON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000763230-2024-04-08T00:00:00Z",
    "date": "2024-04-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000763230",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-402",
            "name": "Edinburgh Napier University",
            "identifier": {
                "legalName": "Edinburgh Napier University"
            },
            "address": {
                "streetAddress": "Sighthill Campus",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH11 4BN"
            },
            "contactPoint": {
                "name": "Tony Newjem",
                "email": "T.Newjem@napier.ac.uk",
                "telephone": "+44 1314555326",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.napier.ac.uk"
            }
        },
        {
            "id": "org-429",
            "name": "Planon Ltd",
            "identifier": {
                "legalName": "Planon Ltd"
            },
            "address": {
                "streetAddress": "Park Gate, , 161-163 Preston Rd,",
                "locality": "Brighton",
                "region": "UK",
                "postalCode": "BN1 6AU"
            },
            "contactPoint": {
                "telephone": "+44 1273823557"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-122",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "Edinburgh Napier University",
        "id": "org-402"
    },
    "tender": {
        "id": "420IS-ENU-2223-0033-00",
        "title": "Computer Aided Facilities Management SaaS Subscription 2024-2025",
        "description": "One-year SaaS subscription renewal for CAFM system.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48100000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh Napier University campuses at Edinburgh postcodes EH14 1DJ (Craiglockhart); EH10 5DT (Merchiston); and EH11 4BN (Sighthill)."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.",
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "APR502629",
                "documentType": "awardNotice",
                "title": "Computer Aided Facilities Management SaaS Subscription 2024-2025",
                "description": "One-year SaaS subscription renewal for CAFM system.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502629",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Provision of a CAFM SaaS system to support estate and facility management across the University.",
                "status": "complete",
                "options": {
                    "description": "Subject to an ongoing review of corporate systems this SaaS CAFM service may be subject to additional annual extensions."
                },
                "hasOptions": true
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_ADD_DELIVERIES_ORDERED",
                "description": "Additional deliveries by the original supplier ordered under the strict conditions stated in the directive",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
            }
        ],
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "PRF781",
            "suppliers": [
                {
                    "id": "org-429",
                    "name": "Planon Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "PRF781",
            "awardID": "PRF781",
            "status": "active",
            "value": {
                "amount": 31128.24,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-08T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(SC Ref:763230)",
    "bids": {
        "statistics": [
            {
                "id": "1451",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1452",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1453",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1454",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1455",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000763230"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}