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Provision of a Fully Managed Fleet Store

North Ayrshire Council

This public procurement record has 2 releases in its history.

Award

29 Aug 2024 at 01:00

OJEU - F3 - Contract Award Notice
Tender

10 Jun 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

North Ayrshire Council has contracted Fleet Factors Ltd to provide a fully managed fleet store service through an open procedure. This procurement, classified under "General public services" (COFOG), targets the transport hub in Kilwinning, located in the region UKM93. The process has reached the award stage, with key dates including the contract’s commencement on 13th August 2024 and its conclusion on 12th August 2029. The contract, valued at around £2,868,929, involves the provision and management of vehicle parts and accessories necessary for North Ayrshire Council's fleet maintenance.

This tender presents significant business growth opportunities, particularly for companies experienced in managing large-scale fleet operations. Businesses with a robust supply chain, strong management systems, and a solid track record in delivering similar services could find this contract highly suitable. Given the comprehensive service requirements, including sourcing, supplying, and managing inventory with timely information reporting, companies specialising in automotive parts supply and management services are well-positioned to compete successfully. The involvement of large suppliers like Fleet Factors Ltd exemplifies the level of capability sought for this essential public service function.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Fully Managed Fleet Store

Notice Description

North Ayrshire Council ("NAC") is seeking an experienced, knowledgeable and capable supplier to deliver a fully manned and managed fleet store service. The key requirements of the service are: A fully manned store on-site at the Transport Hub, Kilwinning; Provision of core items available immediately for selection; Provision of non-core items available to NAC as per stated timescales; Management information reporting provided in a format that is compatible with NAC's Fleet Management System; Any other fleet store service duties required. NAC currently have a contract in place for this requirement which is due to expire on 12th August 2024 and therefore the requirement is being re-tendered. The resultant contract will be for a period of five (5) years commencing 13th August 2024 until 12th August 2029.

Lot Information

Lot 1

NAC needs to review its current provision for its managed fleet store, which includes the supply of vehicle parts and plant parts. NAC require a fully managed and supported service including sourcing, supplying, collecting and delivering of parts, accessories and consumables to NAC's on-site fleet store facility including the supply of the full range of parts, accessories and consumables for the repair of and maintenance of NAC's fleet which includes amongst others, refuse, roads and ground care vehicles. Procurement will follow the open-tender route.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000763448
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG513142
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£2,870,000 £1M-£10M
Lots Value
£2,870,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,868,929 £1M-£10M

Notice Dates

Publication Date
29 Aug 20241 years ago
Submission Deadline
12 Jul 2024Expired
Future Notice Date
Not specified
Award Date
13 Aug 20242 years ago
Contract Period
13 Aug 2024 - 12 Aug 2029 Over 5 years
Recurrence
It is anticipated the contract will be renewed 6-9 months before the contract end date, unless terminated early. Contract does not include any optional extensions.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Fleet Factors Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507104
    Provision of a Fully Managed Fleet Store - North Ayrshire Council ("NAC") is seeking an experienced, knowledgeable and capable supplier to deliver a fully manned and managed fleet store service. The key requirements of the service are: A fully manned store on-site at the Transport Hub, Kilwinning; Provision of core items available immediately for selection; Provision of non-core items available to NAC as per stated timescales; Management information reporting provided in a format that is compatible with NAC's Fleet Management System; Any other fleet store service duties required. NAC currently have a contract in place for this requirement which is due to expire on 12th August 2024 and therefore the requirement is being re-tendered. The resultant contract will be for a period of five (5) years commencing 13th August 2024 until 12th August 2029.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG513142
    Provision of a Fully Managed Fleet Store - North Ayrshire Council ("NAC") is seeking an experienced, knowledgeable and capable supplier to deliver a fully manned and managed fleet store service. The key requirements of the service are: A fully manned store on-site at the Transport Hub, Kilwinning; Provision of core items available immediately for selection; Provision of non-core items available to NAC as per stated timescales; Management information reporting provided in a format that is compatible with NAC's Fleet Management System; Any other fleet store service duties required. NAC currently have a contract in place for this requirement which is due to expire on 12th August 2024 and therefore the requirement is being re-tendered. The resultant contract will be for a period of five (5) years commencing 13th August 2024 until 12th August 2029.

Open Contracting Data Standard (OCDS)

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