Award

Open Space Maintenance Contract 2024 - 2029

WEST WHITLAWBURN HOUSING CO-OPERATIVE LIMITED

This public procurement record has 2 releases in its history.

Award

08 Oct 2024 at 00:00

Tender

30 Apr 2024 at 00:00

Summary of the contracting process

The West Whitlawburn Housing Co-operative Limited has procured an Open Space Maintenance Contract for the period of 2024 to 2029. The contract covers various services including grass cutting, planting, shrub bed maintenance, pruning, weed control, litter picking, path brushing, and hedge and tree maintenance. Located in Glasgow, within the UKM95 region, this procurement falls under the "Housing and community amenities" industry category. The contract is active, with the procurement process having commenced on 8th October 2024, and the contract was signed on 16th July 2024. The procurement method used was an open procedure, and the tender process was conducted electronically, with critical dates including tender submission by 30th May 2024. The total contract value is £209,643.50.

This tender presents significant opportunities for businesses specialising in landscaping and open space maintenance. Companies with experience in similar projects and the ability to provide comprehensive maintenance services would be well-suited to compete. The contract's scope includes both scheduled maintenance and ad hoc repair works, making it an attractive option for firms looking to expand their portfolio in the public sector. With criteria focusing 40% on quality and 60% on cost, businesses that can demonstrate both high-quality service and competitive pricing will have a strong chance of securing future tenders with the West Whitlawburn Housing Co-operative. The inclusion of community benefits further underscores the potential for lasting partnerships within the community.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Open Space Maintenance Contract 2024 - 2029

Notice Description

West Whitlawburn Housing Co-operative are procuring 'Open Space Maintenance Contract 2024 - 2029'.

Lot Information

Lot 1

The works will consist of the open space maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Association as part of their Cyclical Maintenance programme 2024 to 2029, generally within the West Whitlawburn Housing Co-operative operational areas but may include a wider geographical area in future. We are seeking to appoint an Open Space contractor to provide services in relation to grass cutting; grass areas repairs/maintenance; planting; shrub bed maintenance; pruning; weed control; litter picking, path brushing; and hedge and tree maintenance. Ad hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Association. Area plans and scope of works are included with the tender documents. The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months.. See ITT

Renewal: The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000765169
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT515739
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45112712 - Landscaping work for gardens

50000000 - Repair and maintenance services

71421000 - Landscape gardening services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£209,643 £100K-£500K

Notice Dates

Publication Date
8 Oct 20241 years ago
Submission Deadline
30 May 2024Expired
Future Notice Date
Not specified
Award Date
16 Jul 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
All as per the attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - WWHC - OSM Final

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WEST WHITLAWBURN HOUSING CO-OPERATIVE LIMITED
Contact Name
Not specified
Contact Email
gclayton@wwhc.org.uk
Contact Phone
+44 1416418628

Buyer Location

Locality
GLASGOW
Postcode
G72 8PG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Cambuslang West
Westminster Constituency
Rutherglen

Supplier Information

Number of Suppliers
1
Supplier Name

RAMORA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000765169-2024-10-08T00:00:00Z",
    "date": "2024-10-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000765169",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-11",
            "name": "West Whitlawburn Housing Co-operative Limited",
            "identifier": {
                "legalName": "West Whitlawburn Housing Co-operative Limited"
            },
            "address": {
                "streetAddress": "57 Belmont Road, Cambuslang",
                "locality": "Glasgow",
                "region": "UKM95",
                "postalCode": "G72 8PG"
            },
            "contactPoint": {
                "email": "gclayton@wwhc.org.uk",
                "telephone": "+44 1416418628",
                "url": "http://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.wwhc.org.uk"
            }
        },
        {
            "id": "org-10",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-520",
            "name": "West Whitlawburn Housing Co-operative Limited",
            "identifier": {
                "legalName": "West Whitlawburn Housing Co-operative Limited"
            },
            "address": {
                "streetAddress": "57 Belmont Road, Cambuslang",
                "locality": "Glasgow",
                "region": "UKM95",
                "postalCode": "G72 8PG"
            },
            "contactPoint": {
                "email": "gclayton@wwhc.org.uk",
                "telephone": "+44 1416418628",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.wwhc.org.uk"
            }
        },
        {
            "id": "org-521",
            "name": "Ramora Limited",
            "identifier": {
                "legalName": "Ramora Limited"
            },
            "address": {
                "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone",
                "locality": "Lichfield",
                "region": "UKG24",
                "postalCode": "WS14 0ED"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-59",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Clerk's Office, PO Box 23, 1 Carlton Place,",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "telephone": "+44 1414298888",
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Whitlawburn Housing Co-operative Limited",
        "id": "org-520"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000765169",
        "title": "Open Space Maintenance Contract 2024 - 2029",
        "description": "West Whitlawburn Housing Co-operative are procuring 'Open Space Maintenance Contract 2024 - 2029'.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45112712",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71421000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2024-05-30T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-05-30T12:00:00Z"
        },
        "documents": [
            {
                "id": "APR504155",
                "documentType": "contractNotice",
                "title": "Open Space Maintenance Contract 2024 - 2029",
                "description": "West Whitlawburn Housing Co-operative are procuring 'Open Space Maintenance Contract 2024 - 2029'.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR504155",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "APR504155-1",
                "title": "WWHC - OSM SPD - QMS and KPI Pack",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR504155&idx=1",
                "datePublished": "2024-04-30T09:05:14Z",
                "dateModified": "2024-04-30T09:05:14Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "APR504155-2",
                "title": "WWHC - Revised Tender Document & Attachments",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR504155&idx=2",
                "datePublished": "2024-04-30T09:05:15Z",
                "dateModified": "2024-05-07T15:41:06Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "APR504155-3",
                "title": "WWHC - Revised Tender Document & Attachments v1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR504155&idx=3",
                "datePublished": "2024-05-07T15:41:06Z",
                "dateModified": "2024-05-07T15:41:06Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "APR504155-4",
                "title": "A(C) - Drawings WWHC",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR504155&idx=4",
                "datePublished": "2024-05-07T15:42:24Z",
                "dateModified": "2024-05-07T15:42:24Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "OCT515739",
                "documentType": "awardNotice",
                "title": "Open Space Maintenance Contract 2024 - 2029",
                "description": "West Whitlawburn Housing Co-operative are procuring 'Open Space Maintenance Contract 2024 - 2029'.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT515739",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The works will consist of the open space maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Association as part of their Cyclical Maintenance programme 2024 to 2029, generally within the West Whitlawburn Housing Co-operative operational areas but may include a wider geographical area in future. We are seeking to appoint an Open Space contractor to provide services in relation to grass cutting; grass areas repairs/maintenance; planting; shrub bed maintenance; pruning; weed control; litter picking, path brushing; and hedge and tree maintenance. Ad hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Association. Area plans and scope of works are included with the tender documents. The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months.. See ITT",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40%"
                        },
                        {
                            "type": "cost",
                            "name": "Cost of Service",
                            "description": "60%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be 36 months contract with option of 2 x single 12-month extensions to a maximum of 60 months."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-05-30T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "See KPIs attached with this notice."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "All as per the attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - WWHC - OSM Final"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "All as per the attached ITT - SPD & Price Quality Method Statement & Scoring Evaluation - WWHC - OSM Final"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:779987)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000765169"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000765169"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000765169-1",
            "suppliers": [
                {
                    "id": "org-521",
                    "name": "Ramora Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000765169-1",
            "awardID": "ocds-r6ebe6-0000765169-1",
            "status": "active",
            "value": {
                "amount": 209643.5,
                "currency": "GBP"
            },
            "dateSigned": "2024-07-16T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-013815"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1231",
                "measure": "lowestValidBidValue",
                "value": 209643.5
            },
            {
                "id": "1232",
                "measure": "highestValidBidValue",
                "value": 662847.49
            },
            {
                "id": "1233",
                "measure": "bids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "1234",
                "measure": "smeBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "1235",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1236",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1237",
                "measure": "electronicBids",
                "value": 9,
                "relatedLot": "1"
            }
        ]
    }
}