Award

Supply and Hosting of a Leisure Management System

HIGH LIFE HIGHLAND

This public procurement record has 2 releases in its history.

Award

30 Aug 2024 at 00:00

OJEU - F3 - Contract Award Notice
Tender

10 May 2024 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

High Life Highland, located at the Highland Archive Centre in Inverness, UK, initiated a tender process on 10th May 2024, for the supply and hosting of a Leisure Management System (LMS). The LMS is expected to handle core leisure management functions and introduce new features such as digital highlife cards, recurring card payments, app functionality for memberships and bookings, and integrations with finance and EPOS systems. This tender, identified as HLH/FT/04/24, covers 25 sites across the Highland area of Scotland and falls under the industry category of Leisure and Learning (CPV classification: 72212100). The procurement method is an open procedure, with an electronic submission preferred, and the deadline for tender submissions is 14th June 2024, followed by the opening of bids on 17th June 2024. The contract period is set to commence on 16th September 2024 and will operate for five years, with possible extensions.

This tender presents a significant business opportunity for companies specialised in software and IT services tailored to the leisure industry. Firms with expertise in developing and managing complex leisure management systems, particularly those capable of integrating various functionalities such as digital payments, app development, and retail scanning, are well-suited to compete. The potential for a long-term partnership, coupled with the scale of the deployment across various locations in the Highland area, offers substantial growth opportunities. Businesses able to provide robust, innovative solutions that enhance customer experience and streamline operational processes will find this tender particularly appealing.

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Notice Information

Notice Title

Supply and Hosting of a Leisure Management System

Notice Description

HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to: Digital highlife card (through App or suchlike) to reduce plastics Recurring card payments in addition to Direct Debit LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier) App for membership / bookings and push notifications Retail scanning (currently requires manual input into LMS EPOS) Integration with finance system (CiA by technologyone) EPOS integration with Dojo card payment terminals

Lot Information

Lot 1

HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to: Digital highlife card (through App or suchlike) to reduce plastics Recurring card payments in addition to Direct Debit LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier) App for membership / bookings and push notifications Retail scanning (currently requires manual input into LMS EPOS) Integration with finance system (CiA by technologyone) EPOS integration with Dojo card payment terminals Full detail in Specification document provided

Renewal: Extensions periods of 3 x 12 mthly extension permissible

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000766418
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG513233
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212100 - Industry specific software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Aug 20241 years ago
Submission Deadline
14 Jun 2024Expired
Future Notice Date
Not specified
Award Date
30 Aug 20241 years ago
Contract Period
16 Sep 2024 - 31 Aug 2029 4-5 years
Recurrence
5 years

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HIGH LIFE HIGHLAND
Contact Name
Not specified
Contact Email
hlh.business.support@highlifehighland.com
Contact Phone
+44 1349781700

Buyer Location

Locality
INVERNESS
Postcode
IV3 5SS
Post Town
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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