Award

Information at Work (Document Management)

SOUTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

25 Jul 2024 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

South Ayrshire Council has completed the procurement process for the "Information at Work (Document Management)" contract, classified under the CPV code 72000000 for services. The council, located at County Buildings, Wellington Square, Ayr (postal code KA7 1DR), managed this tender. The procurement followed a limited process without prior publication of a call for competition, as it falls outside the scope of application of the regulations. The contract was awarded to NEC Software Solutions UK Limited on 1st April 2024, for a value of £18,155.41. The procurement method was justified by its specific conditions ("Slice Notice"), and it is intended for the UKM94 region, demonstrating compliance with the General Procurement Agreement (GPA) standards.

This tender represents a valuable opportunity for businesses specialising in software solutions and document management services. NEC Software Solutions UK Limited, a large-scale supplier, has secured the contract, showcasing the competitiveness required for such opportunities. Businesses in the information technology and services sector, particularly those with expertise in document management systems, are well-suited to compete in similar tenders. The procurement process, though limited in competition, highlights the importance of maintaining readiness for specialised contracts that align with public sector needs and regulatory frameworks.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Information at Work (Document Management)

Notice Description

Information at Work (Document Management)

Procurement Information

Slice Notice - The procurement falls outside the scope of application of the Regulations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000773503
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL510640
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£18,155 Under £100K

Notice Dates

Publication Date
25 Jul 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH AYRSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@south-ayrshire.gov.uk
Contact Phone
+44 3001230900

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

NEC SOFTWARE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000773503-2024-07-25T00:00:00Z",
    "date": "2024-07-25T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000773503",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-96",
            "name": "South Ayrshire Council",
            "identifier": {
                "legalName": "South Ayrshire Council"
            },
            "address": {
                "streetAddress": "County Buildings, Wellington Square",
                "locality": "Ayr",
                "region": "UKM94",
                "postalCode": "KA7 1DR"
            },
            "contactPoint": {
                "email": "procurement@south-ayrshire.gov.uk",
                "telephone": "+44 3001230900",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.south-ayrshire.gov.uk/procurement/"
            }
        },
        {
            "id": "org-115",
            "name": "NEC Software Solutions UK Limited",
            "identifier": {
                "legalName": "NEC Software Solutions UK Limited"
            },
            "address": {
                "streetAddress": "BizSpace, 1st floor, iMex centre, 575-599 Maxted Road",
                "locality": "Hemel Hempstead",
                "region": "UK",
                "postalCode": "HP2 7DX"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-98",
            "name": "Ayr Sheriff Court",
            "identifier": {
                "legalName": "Ayr Sheriff Court"
            },
            "address": {
                "locality": "Ayr"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "South Ayrshire Council",
        "id": "org-96"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000773503",
        "title": "Information at Work (Document Management)",
        "description": "Information at Work (Document Management)",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM94"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Slice Notice - The procurement falls outside the scope of application of the Regulations",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUL510640",
                "documentType": "awardNotice",
                "title": "Information at Work (Document Management)",
                "description": "Information at Work (Document Management)",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL510640",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Information at Work (Document Management)",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "ocds-r6ebe6-0000773503-1",
            "suppliers": [
                {
                    "id": "org-115",
                    "name": "NEC Software Solutions UK Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000773503-1",
            "awardID": "ocds-r6ebe6-0000773503-1",
            "status": "active",
            "value": {
                "amount": 18155.41,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-01T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(SC Ref:773503)",
    "bids": {
        "statistics": [
            {
                "id": "322",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "323",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "324",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "325",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "326",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000773503"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}