Award

01661B Maintenance of Watermist Systems-Hyrdamist

SCOTTISH PRISON SERVICE

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Scottish Prison Service (SPS), based in Edinburgh, has completed a procurement process for the maintenance of Hydramist Watermist Systems across its estate. This procurement is categorised under public order and safety and is executed using a limited procurement method. The contract, identified as 01661B, spans 5 SPS establishments including HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss, and HMP Kilmarnock. The process reached the award stage with an official contract signing date of 21st August 2024. The contract supports planned maintenance, reactive services, inspections, certifications, and compliance with British Standards over a span of 1080 days.

This tender presents significant opportunities for businesses in the fire protection and safety sector, especially those specialising in water mist systems. Fireworks Fire Protection Ltd, the awarded supplier, holds an exclusive agreement in the UK for accessing spare parts vital to the system's functionality. While this specific contract may not invite open competition due to its limited nature, businesses aiming to specialise or expand in public safety and maintenance services can study such procurements to position themselves as potential future contractors. The three-year term, with a possible extension, ensures a stable engagement period conducive to growth and technical excellence.

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Notice Title

01661B Maintenance of Watermist Systems-Hyrdamist

Notice Description

The SPS has Hydramist Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Hydramist Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss and HMP Kilmarnock

Lot Information

Lot 1

The supplier shall provide: Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ; Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts); Replacement of Spare Parts and Equipment; Management information; User and technical training when required by the Purchaser. Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.

Procurement Information

The manufacturer of the Hydramist watermist systems has an exclusive UK agreement with Fireworks Fire Protection Limited for access to spare parts for these systems (including the fundamental requirement of replacement Hydramist nozzles) . SPS recognise that no other supplier in the UK has the capability to provide ALL services under this contract. Maintenance, certification, repairs and the requirement for nozzle replacements from the manufacturer to ensure system integrity and compliance with British Standards

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000774769
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512521
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F25 - Concession Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
21 Aug 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Aug 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Not specified
Contact Email
alan.mcconnach@prisons.gov.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

FIREWORKS FIRE PROTECTION

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511692
    01661B Maintenance of Watermist Systems-Hyrdamist - The SPS has Hydramist Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Hydramist Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss and HMP Kilmarnock
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512521
    01661B Maintenance of Watermist Systems-Hyrdamist - The SPS has Hydramist Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Hydramist Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss and HMP Kilmarnock

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