Two Year Contract for Roof Repair Services and Minor Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000775831-2025-02-12T00:00:00Z",
    "date": "2025-02-12T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000775831",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-25",
            "name": "Clyde Valley Group",
            "identifier": {
                "legalName": "Clyde Valley Group"
            },
            "address": {
                "streetAddress": "50 Scott Street",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 1PN"
            },
            "contactPoint": {
                "name": "Robert Pollock",
                "email": "robert.pollock@clydevalley.org",
                "telephone": "+44 1698268855",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cvha.org.uk"
            }
        },
        {
            "id": "org-26",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA33BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-27",
            "name": "Hamilton Sheriff Court",
            "identifier": {
                "legalName": "Hamilton Sheriff Court"
            },
            "address": {
                "locality": "Hamilton"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-294",
            "name": "Clyde Valley Group",
            "identifier": {
                "legalName": "Clyde Valley Group"
            },
            "address": {
                "streetAddress": "50 Scott Street",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 1PN"
            },
            "contactPoint": {
                "name": "Robert Pollock",
                "email": "robert.pollock@cvha.org.uk",
                "telephone": "+44 1698268855",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cvha.co.uk"
            }
        },
        {
            "id": "org-14",
            "name": "KPM Contractors Ltd",
            "identifier": {
                "legalName": "KPM Contractors Ltd"
            },
            "address": {
                "streetAddress": "8 Lenziemill Road",
                "locality": "Cumbernauld",
                "region": "UKM",
                "postalCode": "G672RL"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-296",
            "name": "Hamilton Sheriff Court",
            "identifier": {
                "legalName": "Hamilton Sheriff Court"
            },
            "address": {
                "locality": "Hamilton"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Clyde Valley Group",
        "id": "org-294"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000775831",
        "title": "Two Year Contract for Roof Repair Services and Minor Works",
        "description": "Clyde Valley Group is procuring a Contract which shall deliver Responsive Maintenance Roof Repair Services and Minor Works throughout Lanarkshire, Glasgow and East Dunbartonshire. The properties applicable to the Contract are described within Tender Document E, and it is intended that that one Provider will be appointed to deliver all requirements for all properties listed in Tender Document E that are located in North Lanarkshire, South Lanarkshire, Glasgow and East Dunbartonshire. The properties are anticipated to include sandstone tenement flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. The approximate volume of work and the annual quantity of Responsive Maintenance Roof Repairs and Minor Works is not guaranteed, and may fluctuate depending on the volume of repairs reported by customers of Clyde Valley Group during each year of the Contract. It is the intention of Clyde Valley Group to hold a 'Contractors Workshop' Event during the tender period. The Event will be free of charge and shall provide an overview of the requirements, Clyde Valley Group's aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice. The 'Contractors Workshop' Event will be held at the office of Clyde Valley Group, 50 Scott Street, Motherwell, ML1 1PN at 14.00BST on Wednesday 11th September 2024. The 'Contractors Workshop' Event will also provide an in-depth review of the tender document and information Bidders need to provide with their tender. To record your interest in the Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon BST on Tuesday 10th September 2024.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "44112400",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44112500",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44112410",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44112420",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44112430",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44232000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261210",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261211",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261212",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261213",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261214",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261220",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261221",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261410",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261900",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261910",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45261920",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "North Lanarkshire, South Lanarkshire, Glasgow and East Dunbartonshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 338736,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-09-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-09-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG512934",
                "documentType": "contractNotice",
                "title": "Two Year Contract for Roof Repair Services and Minor Works",
                "description": "Clyde Valley Group is procuring a Contract which shall deliver Responsive Maintenance Roof Repair Services and Minor Works throughout Lanarkshire, Glasgow and East Dunbartonshire. The properties applicable to the Contract are described within Tender Document E, and it is intended that that one Provider will be appointed to deliver all requirements for all properties listed in Tender Document E that are located in North Lanarkshire, South Lanarkshire, Glasgow and East Dunbartonshire. The properties are anticipated to include sandstone tenement flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. The approximate volume of work and the annual quantity of Responsive Maintenance Roof Repairs and Minor Works is not guaranteed, and may fluctuate depending on the volume of repairs reported by customers of Clyde Valley Group during each year of the Contract. It is the intention of Clyde Valley Group to hold a 'Contractors Workshop' Event during the tender period. The Event will be free of charge and shall provide an overview of the requirements, Clyde Valley Group's aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice. The 'Contractors Workshop' Event will be held at the office of Clyde Valley Group, 50 Scott Street, Motherwell, ML1 1PN at 14.00BST on Wednesday 11th September 2024. The 'Contractors Workshop' Event will also provide an in-depth review of the tender document and information Bidders need to provide with their tender. To record your interest in the Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon BST on Tuesday 10th September 2024.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512934",
                "format": "text/html"
            },
            {
                "id": "AUG512934-1",
                "title": "Reference Template",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=1",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-2",
                "title": "Document A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=2",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG512934-3",
                "title": "Document B",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=3",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-4",
                "title": "Document C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=4",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-5",
                "title": "Document D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=5",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-6",
                "title": "Document E",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=6",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG512934-7",
                "title": "Document F",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=7",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-8",
                "title": "Document I",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=8",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-9",
                "title": "Document J",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=9",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-10",
                "title": "Document K",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=10",
                "datePublished": "2024-08-27T16:35:07Z",
                "dateModified": "2024-08-27T16:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG512934-11",
                "title": "Tender Document G",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=11",
                "datePublished": "2024-08-27T17:42:25Z",
                "dateModified": "2024-08-27T17:42:25Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG512934-12",
                "title": "Tender Document H",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=12",
                "datePublished": "2024-08-27T17:43:16Z",
                "dateModified": "2024-08-27T17:43:16Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG512934-13",
                "title": "Contractors Workshop Powerpoint Presentation",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG512934&idx=13",
                "datePublished": "2024-09-12T09:25:13Z",
                "dateModified": "2024-09-12T09:25:13Z",
                "format": "application/vnd.openxmlformats-officedocument.presentationml.presentation"
            },
            {
                "id": "FEB523754",
                "documentType": "awardNotice",
                "title": "Two Year Contract for Roof Repair Services and Minor Works",
                "description": "Clyde Valley Group is procuring a Contract which shall deliver Responsive Maintenance Roof Repair Services and Minor Works throughout Lanarkshire, Glasgow and East Dunbartonshire. The properties applicable to the Contract are described within Tender Document E, and it is intended that that one Provider will be appointed to deliver all requirements for all properties listed in Tender Document E that are located in North Lanarkshire, South Lanarkshire, Glasgow and East Dunbartonshire. The properties are anticipated to include sandstone tenement flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. The approximate volume of work and the annual quantity of Responsive Maintenance Roof Repairs and Minor Works is not guaranteed, and may fluctuate depending on the volume of repairs reported by customers of Clyde Valley Group during each year of the Contract. It is the intention of Clyde Valley Group to hold a 'Contractors Workshop' Event during the tender period. The Event will be free of charge and shall provide an overview of the requirements, Clyde Valley Group's aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice. The 'Contractors Workshop' Event will be held at the office of Clyde Valley Group, 50 Scott Street, Motherwell, ML1 1PN at 14.00BST on Wednesday 11th September 2024. The 'Contractors Workshop' Event will also provide an in-depth review of the tender document and information Bidders need to provide with their tender. To record your interest in the Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon BST on Tuesday 10th September 2024.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523754",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "status": "complete",
                "value": {
                    "amount": 338736,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an annual estimated cost of 67747 GBP excluding VAT"
                }
            }
        ],
        "bidOpening": {
            "date": "2024-09-26T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "'Tender Document F- NHF Form of Contract 2023 Volume 1(e) KPI Framework' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, Providers will be required to produce a Remedial Plan for the approval of Clyde Valley Group. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of a Provider."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 135494 GBP for the last two years or have an average yearly turnover of a minimum of 135494 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Contractors All Risk Insurance - 100,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Question 4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-12-25T00:00:00Z"
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2026 at the earliest if the optional 12 month extensions are not applied"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-027341"
        }
    ],
    "description": "(SC Ref:790457)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000775831"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000775831"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000775831-1",
            "suppliers": [
                {
                    "id": "org-14",
                    "name": "KPM Contractors Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000775831-1",
            "awardID": "ocds-r6ebe6-0000775831-1",
            "status": "active",
            "value": {
                "amount": 131668.11,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "884",
                "measure": "lowestValidBidValue",
                "value": 131668.11
            },
            {
                "id": "885",
                "measure": "highestValidBidValue",
                "value": 341790
            },
            {
                "id": "886",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "887",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "888",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "889",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "890",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}