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Cloud Based Computerized Maintenance Management System

National Library of Scotland

This public procurement record has 1 release in its history.

Planning

16 Sep 2024 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The National Library of Scotland, located in Edinburgh (George IV Bridge, EH1 1EW), is currently in the planning stage for a procurement exercise to acquire a Cloud Based Computerized Maintenance Management System (CMMS). This system is intended to include service desk capabilities and must be compatible with tablet devices and able to seamlessly integrate with SFG20 via API. The Library's current contract for a similar system (ShireSystem’s cloud-based Pirana) will end in May 2025, and a new CMMS system is anticipated to commence by March 2025, running for a period of 5 to 10 years. The procurement exercise is part of the Recreation, Culture, and Religion industry category and aims to demonstrate commercial "Best Value" and positive working relationships.

This tender presents a significant opportunity for businesses specialising in cloud-based maintenance management software, particularly those capable of providing systems that integrate smoothly with existing standards such as SFG20. Companies offering innovative solutions, particularly those with expertise in service desk capabilities and tablet compatibility, stand to benefit. The National Library is currently seeking feedback from the industry to identify best practices and refine their procurement strategy, fostering a competitive and accommodating tender environment. Engagement in this process allows businesses to influence the tender strategy and tailor offerings to meet the Library’s specific needs, potentially securing a long-term contract valued at approximately £150,000 GBP.

How relevant is this notice?

Notice Information

Notice Title

Cloud Based Computerized Maintenance Management System

Notice Description

The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.

Lot Information

Lot 1

The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.. Please note this Notice is not a Call for Competition. Any future opportunities related to this requirement may be published on Public Contracts Scotland (PCS). By issuing this Request for Information (RFI), the Library does not make any commitment to procure any of the stated services. No other tender documentation is available at this time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000778124
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514330
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
20 Dec 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP514330&idx=1
    16th September 2024 - PIN - Request for Information - to be completed and returned to n.brown@nls.uk
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514330
    Cloud Based Computerized Maintenance Management System - The National Library of Scotland ("the Library") is planning a procurement exercise for a cloud based Computerized Maintenance Management System (CMMS) that includes service desk capabilities. The system must be compatible with tablet devices and able to integrate seamlessly with SFG20 via API. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the Library's requirements. The Library requires to demonstrate not only commercial "Best Value", but also acknowledge the importance for structured, open and positive working relationships that will deliver a positive experience for all involved. The Library currently uses ShireSystem's cloud base Pirana and the contract is coming to an end in May 2025. It is anticipated that a new CMMS system will be required to replace the old one by March 2025 and will run for 5 - 10 years.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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